Purchasing Manager

Job Title:           Purchasing ManagerProcurement Agent Level I

Department:    Operations/Purchasing

Reports to:       President

FLSA Status:     Exempt

Revision Date: July 2109, 20232024

SUMMARY 

Compiles information and records to prepare purchase orders for procurement of material by performing the following duties.  defined below.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

Bachelor's degree in business administration, Supply Chain Management, or related field degree (B.A.) Experience in Electrical Industrial Control Components is highly desirable. (Experience of five years or more in related industry or a combination related experience and/or training; or equivalent combination of education and experience are considered in lieu of degree requirements.)

LANGUAGE SKILLS

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

MATHEMATICAL SKILLS

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

REASONING ABILITY

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit and talk or hearlisten. The employee is occasionally required to stand and walk. Specific vision abilities required by this job include close vision. 

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently exposed to moving mechanical parts and risk of electrical shock. The employee is occasionally exposed to fumes or airborne particles and vibration. The noise level in the work environment is usually moderate.

CORE VALUES

Core Values guide day-to-day behaviors and ultimately, success. The following core values are the most important to achieving the objectives of the position:

1.      Quality FocusedProfessional integrity & dedication

2.      Dedication to the overall corporate goals by establishing result driven departmental standards/procedures

3.      Profitability/cost consciousness

4.      Wise use of resources

5.      Ethical/legal behavior

6.      Detail Oriented

1.      Quality Focused

ESSENTIAL DUTIES AND RESPONSIBILITIES including the following. Other duties may be assigned.. Other duties may be assigned as required.

·      Source and procure materials, equipment, supplies, and services needed for operations.

·      Place Purchase Orders to fulfill all sales orders and Inventory requirements for assigned product lines.

·      Provides regular updates on procurement activities, performance metrics, and cost saving initiatives.

·      Compares prices, specifications, and delivery dates and awards contract to bidders or places orders with suppliers.

·      Establishes contract pricing, negotiates purchase orders pricing.

·      Verifies nomenclature and specifications of purchase requests.

·      Maintains a continuous supplier evaluation for those most utilized suppliers to identify pricing/billing/delivery/quality issues.

·      Confers with suppliers concerning late deliveries.

·      Expedites deliveries from vendor/suppliers assuring timely delivery of supplies and materials.

·      Schedules / Expedites purchase orders based on job requirements.

·      Generates RFQs and Purchase Order procedures to utilize ERP system.

·      Develops and manages supplier relationships to create favorable long-term relationships.

·      Consults catalogs and interviews suppliers to obtain prices and specifications.

·      Maintain purchasing item attributes, such as lead times, lot sizes, prices, in the ERPs

o  Establishes system to ensure item pricing is current in ERP system.

§ Utilizes ERP import capabilities.

·      Maintains inventory min/max levels of commonly used parts.

·      Maintains regular quarterly cycle counts.

·      Manages receiving procedures and handles any discrepancies with vendors.

·      Manages return processes

·      Resolves billing and supply discrepancies.

·      Interfaces with accounting, clerical support staff, inventory control, Production Coordinator, and Engineering for purchasing of parts and materials

·      Notifies project manager of project budget variances of all materials purchased in ERP system.

·      Alerts project manager and production coordinator regarding quality issues of inventory that may result in project delays or customer satisfaction issues.

·      Liaise with engineering to ensure appropriate standards are used in material requirements.

·      Set a positive and professional example to all internal, the divisions and suppliers.

·      Microsoft Word, Outlook and Excel are required

·      Sage preferred but not required

·      ERP Required

Consults catalogs and interviews suppliers to obtain prices and specifications.Develops and manages supplier relationships to create favorable long-term relationships.

Generates purchase order in ERP system and sends copy to supplier.

Verifies nomenclature and specifications of purchase requests.

Establishes contract pricing, negotiates pricing of purchase orders.

Schedules / Expedites purchase orders based on job requirements.

Generates RFQs and Purchase Order procedures to utilize ERP system.

Maintains part identification in the ERP System. Makes sure all fields are completed when new part is added to the system.

Establishes system to maintain part pricing stays current in ERP system.

Maintains inventory min / max levels of commonly used parts.

Consults catalogs and interviews suppliers to obtain prices and specifications.

Generates RFQs and Purchase Order procedures to utilize ERP system.

Generates purchase order in ERP system and sends copy to supplier.

Notifies project manager if purchased total material cost exceeds budgetary total listed in ERP system.

Alerts project manager and production coordinator regarding quality issues of inventory that may result in project delays or customer satisfaction issues.

Schedules / Expedites purchase orders based on job requirements.

Manages receiving procedures and handles any discrepancies with vendors.

Confers with suppliers concerning late deliveries.

Expedites deliveries from vendor/suppliers assuring timely delivery of supplies and materials.

Develops and manages supplier relationships to create favorable long-term relationships.

Compares prices, specifications, and delivery dates and awards contract to bidders or places orders with suppliers.

Resolves billing and supply discrepancies.

Interfaces with accounting, clerical support staff, inventory control, Production Coordinator, and Engineering for purchasing of parts and materials.

SUPERVISORY RESPONSIBILITIES

• Is responsible for the overall direction, coordination, and evaluation of purchasing and inventory. Also, directly supervises one non-supervisory inventory employee. Carries out supervisory responsibilities in accordance with the organization’s policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.