Business Services II

Accountability Directly accountable for individual roles and responsibilities as assigned by the District Office and contained in this job description.

Requirements Excellent Oral and Written Communication Strong Attention to Detail

Follow Written, Spoken, Graphic Directions Handle Multiple Priorities and Tasks Excellent Negotiation Skills Excellent Computer Skills

Establish and Meet Deadlines Maintain High Degree of Confidentiality

Assertive Self-Starter/Work Independently Pass Extensive Background Check

Qualifications

¨ Three years related business experience.

¨ Excellent computational skills and ability to work with computerized system.

¨ Hands-on experience related to business office, payroll, general ledger, accounts payable/receivable, grant administration procurement, purchasing, general fixed assets, stewardship and contractual agreements.

¨ Ability to organize and supervise staff to achieve departmental and overall district goals and objectives.

General Responsibilities

¨ Accountable to Superintendent for completion of all assigned duties and responsibilities.

¨ Perform all duties as required by state law and/or required the Governing Board/District policies and procedures.

¨ Assist in preparation and monitoring of budget development for all departments

¨ Oversee purchase of supplies/materials required in the day-to-day maintenance operation of the district.

¨ Supervise assigned personnel in key operations functions, including student activities, cafeteria and auxiliary accounting to ensure job duties are completed efficiently and effectively as requested by the Superintendent.

¨ Plan and manage special projects as requested by Superintendent

¨ Monitor payroll for accuracy.

¨ Prepare reports as requested by the Superintendent or Governing Board.

Position Title Business Services III Page 2

General Responsibilities (Cont.)

¨ Maintain an effective, professional demeanor at all times by establishing and maintaining rapport with all contacts including: staff, parents, vendors and supervision.

¨ Assist with Bond and override election process.

¨ Supervise cafeteria staff including assigning/monitoring work, providing up-to-date training, resolving conflicts, assisting with interviewing applicants and conducing performance evaluations in coordination with contracted food service vendor.

¨ Monitor Food Service department budget, purchasing, and required reporting

Compliance/Reporting

¨ Assists in preparation and submittal of financial and statistical reports that are required by the law and the Superintendent as directed.

¨ Makes financial records, documents, files and accounts available for the District Auditor.

¨ Adhere to established system of Uniform system of Records for Arizona School Districts (USFR).

¨ Ensure compliance with State, Federal, County, and District guidelines regarding financial, legal and procurement regulations.

¨ Prepare and forward all financial records to the State Department of Education, including food service applications/claims and all federal and state programs and grants.

¨ Prepare and maintain detailed, accurate records establishing evidence of ownership of financial and/or legal obligations, contracts and agreements affecting school properties and alterations to properties and maintain fiscal accountability.

¨ Prepare bids, quotes and proposals for purchase and delivery of goods and services and keeps the District in compliance with all procurement rules.

¨ Prepare School Financial Board Reports as requested by the Superintendent.

Budgets

¨ Provide monthly accounting reports to principals and supervisors of their budget, funds spent and funds available as requested by the Superintendent.

¨ Review /monitor approvals of travel reimbursement and supporting documentation.

¨ Ensure required monthly statements for student activities and auxiliary operations are prepared and distributed to the applicable school organizations and Arizona Department of Education (ADE).

Special Assignments/Requests

¨ Complete all special assignments and requests in a timely manner and keep appropriate personnel advised of progress.

¨ Request additional help and information as required.

This job description is intended as an outline of major requirements and responsibilities and does not preclude assignment of other duties not specifically listed. This job description may be changed without notice and modified as necessary to meet the requirements of the job.

Job Type: Full-time

Pay: $17.50 - $21.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift

Experience:

• Business: 1 year (Required)

Work Location: In person

Salary : $18 - $21