Facilities and Health & Safety Specialist

The Department of Cardiothoracic Surgery has a long tradition of major contributions in medical research and education, as well as a strong commitment to quality clinical care delivery. The Department is dedicated to expanding the clinical and translational research efforts related to the fields of cardiology, cardiac surgery, critical care, anesthesia, imaging, thoracic surgery, thoracic oncology, and translational science. With an impressive number of sponsored research studies being conducted by our group at any given time, this position offers an exciting opportunity for an enthusiastic, motivated and professional team member.

The information below covers the role requirements, expected candidate experience, and accompanying qualifications.

We are seeking a full time, Facilities Specialist 2 to perform specialized, diverse work activities and coordinate solutions, working independently. This role solely supports the operations, maintenance, repair, upkeep, inventory tracking, and refurbishing activities related to the physical environment and building systems of the university. The Facilities Specialist 2 will manage all lab and equipment orders, placement of equipment, and other duties required to perform Lab Safety to all labs.

We offer a dynamic work environment and the opportunity to contribute to the university’s operations and growth. If you are a proactive problem-solver with a passion for facilities management, we encourage you to apply.

Duties include :

• Serve as property operations / maintenance point of contact for facilities' issues in assigned building(s), unit(s), lab(s); initiate work requests, monitor completion; manage maintenance and renovations budget; coordinate and monitor routine maintenance services completion (trash, utilities, custodial, pest control, long term preservation, inspections, grounds, landscapes, alarms, systems & equipment), suggest metrics, monitor and report related trends; perform condition assessments on appearance, equipment, or troubleshooting (formulated by another group, FSM), analyze results and decide status; identify and establish preventive maintenance plan; coordinate & integrate utility usage / optimization (monitor usage, gather info, provide recommendations, follow-up, shutdown requirements), analyze data and provide recommendations; coordinate, direct, inspect and approve contract work, third party vendors; identify, recommend & implement building operations & process modifications to the facility for increased productivity and / or cost reduction, manage related budget; coordinate maintenance logistics (to avoid faculty conflicts, events).
• Handle property administration by troubleshooting, completing tagging, data entry & inventory; completing purchase orders, receiving; completing record keeping; establishing tracking system, gathering information and support for space allocation decision makers.
• Implement facility security programs by developing procedures / practices, distributing keys, providing building access, monitoring access records, assessing security infrastructure needs (security cameras, interlocks, alarms); and assessing and changing access schedules.
• Complete project coordination by : performing the assigned tasks within department projects; acting as a project coordinator / liaison; and overseeing and executing projects (limited to small, local projects), including their organization, scheduling, budgeting, and implementation.
• Serve as safety management coordinator by : correcting identified safety issues, performing root cause analysis, identifying and tracking corrective actions; tracking chemical inventory, disposal, hazardous waste; developing, coordinating, evaluating and ensuring compliance with disposal procedures in laboratory settings; developing and conducting safety training and / or new employee facility orientation; and maintaining and participating in emergency preparedness, recovery and business continuity coordination.
• Coordinate communications services (network administration, desktop support, primary troubleshooting, and telephony liaison); provide updates, alerts, notifications to building occupants, phones; and oversee mailing services, shipping and delivery.

EDUCATION & EXPERIENCE (REQUIRED) :

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED) :

CERTIFICATIONS & LICENSES :

PHYSICAL REQUIREMENTS :

40 pounds.

WORKING CONDITIONS :

80dB TWA.

WORK STANDARDS :

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