What are the responsibilities and job description for the Administrative and Operations Manager position at Stanford University Careers?
The Department of Structural Biology, founded in the 1970’s as the first of its kind in the United States, is a world leader in the molecular and structural understanding of biology. The Department has over 60 faculty and staff, including two Nobel prize winners, working towards Stanford’s innovative culture: cross-disciplinary interests and a collaborative approach for transformative thought, processes, and systems.
The Department is seeking an Administrative and Operations Manager skilled in people, administrative, and operational leadership to join our team. Reporting to the Director of Finance and Administration, this vital role will oversee administrative and operational support services to ensure excellence in day-to-day operations. The successful candidate will demonstrate sound judgement, effective communication and interpersonal skills, a growth-mindset, and a customer service and solution-oriented approach to problems. The successful candidate will be independently motivated, work as part of a collaborative team, lead and contribute to a positive and productive work culture.
As part of a world-renowned academic medicine institution known for its tradition of discovery, innovation, and service, this role will play a key role in supporting the Department’s missions in advancing science, innovation, education, community engagement, and professionalism and leadership, while ensuring operational success.
Duties include:
• Independently implement, administer and evaluate day-to-day activities of the unit, function or program by identifying and executing tasks and objectives, making recommendations that impact policies and programs, and assigning resources to achieve the goals of the program.
• Collect and analyze data, create reports, review and explain trends; formulate and evaluate alternative solutions and/or recommendations to achieve the goals of the program or function.
• Analyze and interpret policies; develop, revise and implement procedures for program or function
• Represent the program or function as the key contact and subject matter expert within the department, unit or school. Commit resources and provide information and/or training. May also represent the program or function to external/internal stakeholders and constituencies.
• Organize and/or participate in outreach activities that may include developing communications and training, planning/promoting events and/or conferences.
• May participate in development of budgets, monitor, and approve expenditures. May perform limited forecasting and provide recommendations that determine the budget.
• May direct staff to perform various tasks and assignments. May also supervise staff.
* - Other duties may also be assigned
The expected pay range for this position is $99,015 to $126,383 per annum.
Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.
At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.
Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources at stanfordelr@stanford.edu. For all other inquiries, please submit a contact form.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
DESIRED QUALIFICATIONS:
• Demonstrated supervisory experience, with exceptional coaching and mentorship to staff
• Demonstrated planning, organizational skills, and attention to detail and accuracy
• Exceptional customer service and interpersonal communication skills
• Exceptional written and verbal communication skills
EDUCATION & EXPERIENCE (REQUIRED):
Bachelor's degree and three years of relevant experience, or combination of education and relevant experience.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
• Demonstrated ability to prioritize own work and multi-task.
• Demonstrated excellent organizational skills.
• Demonstrated ability to take initiative and ownership of projects.
• Ability to communicate effectively both orally and in writing.
• Ability to routinely and independently exercise sound judgment in making decisions.
• Demonstrated experience working independently and as part of a team.
• Relevant subject matter knowledge.
• Ability to direct the work of others, for jobs requiring supervision.
CERTIFICATIONS & LICENSES:
None
PHYSICAL REQUIREMENTS*:
• Constantly perform desk-based computer tasks.
• Frequently stand/walk, sitting, grasp lightly/fine manipulation.
• Occasionally use a telephone.
• Rarely lift/carry/push/pull objects that weigh 11-20 pounds.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
WORKING CONDITIONS:
• Occasional evening and weekend hours.
Salary : $99,015 - $126,383
