What are the responsibilities and job description for the Legal Clerk IV (Sheriff's Office Only) position at Stanislaus County, CA?
Legal Clerk IV (Sheriff's Office Only)
Stanislaus County, CA
Modesto, California United States
Posted: Mar 06, 2025
Salary: $50,835.20 - $61,776.00 Annually USD
Full Time
Clerical and Administrative Support
Legal Services
Public Safety
About the Opportunity
THE POSITION
RECORDS DIVISION
The Legal Clerk IV in Records is the advanced level in the Legal Clerk series and will be the lead worker in the absence of the Supervising Legal Clerk
Full time Legal Clerks who are assigned to perform work in the Adult Detention Facilities shall be paid, in addition to regular salary, a custodial facility assignment pay of ten percent (10%). The custodial facility assignment pay shall be prorated on a minimum eight (8) hour shift basis.
Full time Legal Clerks who are assigned to work swing shift will receive shift differential pay of five percent (5%) in addition to their regular salary and those assigned to work graveyard shift will receive shift differential pay of seven-and-one-half percent (7.5%) in addition to their regular salary.
All Legal Clerk positions at the Sheriff's Department are subject to shift work which includes working nights, swings, weekends, and holidays. Shift change occurs every six (6) months at which point all Legal Clerks not in a specialty assignment may be assigned to a different shift.
Unless otherwise provided, this position is part of the Classified Service of the County and is assigned to the Office Worker/Clerical bargaining unit for labor relations purposes.
Individuals who are in a full-time classification position are required to serve a twelve-month probationary period, which may be extended an additional six months, for a total of eighteen months.
Incumbents may also be subject to overtime, standby, callback, weekend, holiday and shift assignments as identified in their MOU (Memorandum of Understanding).
The Job Task Analysis provides information detailing the physical and functional demands of the classification. For the complete job task analysis, visit the Risk Management website at http://www.stancounty.com/riskmgmt/ under "Disability Management".
Typical Tasks
Minimum Qualifications (Knowledge, Skills, Abilities, Education/Experience)
KNOWLEDGE
Demonstrated knowledge of all Legal Clerk I , II and III requirements plus:
SKILLS/ABILITIES
Demonstrated ability with all Legal Clerk I , II and III requirements plus:
We recognize your time is valuable, please only apply if you meet the following required qualifications.
EDUCATION/EXPERIENCE
Please note that it is in the best interest of the candidate to submit a typing certificate as this department will only consider hiring those that attach one at application.
TYPING CERTIFICATE
A typing certification (within four years) from Workforce Development, a temporary staffing agency or a comparable institution is required to be attached to your application to be considered for desirable qualifications. Internet typing certificates are not accepted. The certificate must be a three (3) to five (5) minute timed test and net corrected of 35 words per minute (WPM). Typing certificates must be on agency letterhead, dated and signed by the issuing agency and have net words per minute listed.
Application and Selection Procedures
APPLICATION PROCEDURES/FINAL FILING DATE
Applications cannot be submitted later than 5:00 p.m. on the final filing date. Make your online application as complete as possible so a full and realistic appraisal may be made of your qualifications.
Resumes will not be accepted in lieu of a completed application.
Attaching your resume and cover letter are an optional feature for those who wish to do so in addition to completing the required application. Information on your resume and cover letter will not substitute for the education, work experience and required fields on the County application. The online County application is the primary tool used to evaluate your job qualifications.
EXAMINATION PROCESS
Most County recruitments consists of the steps detailed below and are governed by Merit Principles. The examination process ensures that all applicants are given the same opportunity to gain employment within Stanislaus County.
TENTATIVE RECRUITMENT SCHEDULE
Application Deadline: March 12, 2025 at 5pm
Oral Examination: TBD
Note: The eligible list generated from this recruitment may be used to fill future extra-help, part-time and full-time vacancies throughout Stanislaus County.
GENERAL INFORMATION
Final appointment will be conditional upon successfully passing a County paid pre-employment drug screening (if applicable for position) and a job-related background investigation.
Some positions may require possession or the ability to obtain, and maintenance of a valid California Driver’s license or the ability to utilize an alternative method of transportation when needed to carry out job related essential functions.
Stanislaus County supports the good health of its workforce. More information is available at http://myclubwellness.org
Cell phones are typically incompatible with the online application format or browser. We recommend using a desktop or laptop computer. If you are still having technical difficulties, please call NEOGOV at 1-855-524-5627.
Benefits associated with this position can be found at Benefits Summary .
Closing Date/Time: 3/12/2025 5:00 PM Pacific
THE POSITION
RECORDS DIVISION
The Legal Clerk IV in Records is the advanced level in the Legal Clerk series and will be the lead worker in the absence of the Supervising Legal Clerk
Full time Legal Clerks who are assigned to perform work in the Adult Detention Facilities shall be paid, in addition to regular salary, a custodial facility assignment pay of ten percent (10%). The custodial facility assignment pay shall be prorated on a minimum eight (8) hour shift basis.
Full time Legal Clerks who are assigned to work swing shift will receive shift differential pay of five percent (5%) in addition to their regular salary and those assigned to work graveyard shift will receive shift differential pay of seven-and-one-half percent (7.5%) in addition to their regular salary.
All Legal Clerk positions at the Sheriff's Department are subject to shift work which includes working nights, swings, weekends, and holidays. Shift change occurs every six (6) months at which point all Legal Clerks not in a specialty assignment may be assigned to a different shift.
Unless otherwise provided, this position is part of the Classified Service of the County and is assigned to the Office Worker/Clerical bargaining unit for labor relations purposes.
Individuals who are in a full-time classification position are required to serve a twelve-month probationary period, which may be extended an additional six months, for a total of eighteen months.
Incumbents may also be subject to overtime, standby, callback, weekend, holiday and shift assignments as identified in their MOU (Memorandum of Understanding).
The Job Task Analysis provides information detailing the physical and functional demands of the classification. For the complete job task analysis, visit the Risk Management website at http://www.stancounty.com/riskmgmt/ under "Disability Management".
Typical Tasks
- Train, lead, and monitor performance of subordinate personnel and/or; independently oversee document processing and maintenance;
- Prepare daily and monthly reports and a variety of correspondence as required;
- Update and revise procedures;
- Provide customer service and confer with staff, attorneys, and the general public in answering questions;
- Process and interpret various legal forms, documents, and procedures such as minute orders, warrants, detainers, etc.;
- Process and type correspondence, notices, and forms including record search forms and failure to appear letters;
- Perform data entry;
- Determine eligibility for release;
- File documents and case files;
- Retrieve and distribute all facility and inmate mail;
- Release of incarcerated persons property and/or clothing;
- Respond and answer incarcerated persons request forms;
- Process and type arrest reports, traffic citations, restraining orders, etc., including transcription;
- Monitor and distribute teletype messages;
- Complete court runs and bookings;
- Assemble and maintain files, search for missing documents and files;
- Answer and screen incoming calls and sign up visitors;
- Data entry for newly arrested defendants;
- Book Incarcerated persons;
- Maintain a good rapport with staff and the public;
- Provide the District Attorney’s office information including case filings, additional reports, and criminal history to prosecute cases in court;
- Respond to public records requests and release in accordance with the Public Records Act;
- Receive and process requests for background checks;
- Sort and distribute mail received in Records;
- Operates a variety of computer software such as Microsoft Word, Access, Excel, Outlook, and programs specific to the Sheriff’s Office;
- Perform various entry and maintenance transactions involving stolen vehicles, missing persons, restraining orders, stolen property, etc., within state and national law enforcement telecommunication system databases (CLETS/NLETS);
- Transcription involving legal terminology;
- Answer phone calls and respond to citizen questions, directing to appropriate agency, department, or staff, as appropriate;
- Assist deputies with information related to agency warrants, criminal history, and records checks;
- Process all daily court minute orders;
- Cover the court desk as needed; and
- Other duties as assigned.
Minimum Qualifications (Knowledge, Skills, Abilities, Education/Experience)
KNOWLEDGE
Demonstrated knowledge of all Legal Clerk I , II and III requirements plus:
- Legal terminology and forms;
- Advanced legal clerical procedures and operations;
- Advanced clerking operations for legal offices and/or law enforcement;
- New laws, amendments, and local rules;
- Codes pertaining to legal offices and law enforcement;
- Data processing principles and advanced computer word-processing applications; and
- English grammar, spelling and proper punctuation.
SKILLS/ABILITIES
Demonstrated ability with all Legal Clerk I , II and III requirements plus:
- Independently and accurately perform advanced level legal clerical work;
- Instruct and monitor line personnel in legal office procedures and techniques;
- Manage various legal projects simultaneously, and maintain order and consistency;
- Exercise independent judgment in decision making;
- Operate related office equipment, such as word processing and/or computers, and use photocopy, adding and microfilm machines;
- Lead and train co-workers;
- Accurately carry out oral and written instructions;
- Prepare complex legal documents;
- Type accurately at the speed which permits successful job performance;
- Answer and screen telephone calls; and
- Update and revise procedures.
We recognize your time is valuable, please only apply if you meet the following required qualifications.
EDUCATION/EXPERIENCE
- One (1) year of experience as a Legal Clerk III in County Government; OR
- Four (4) years of general clerical experience of which three (3) years involved work in a law enforcement, legal secretarial/clerical secretarial capacity ( One year of relevant college or business school training may be substituted for one year of the general clerical required experience ); AND
- Applicants must be able to type at least 35 WPM (net corrected).
Please note that it is in the best interest of the candidate to submit a typing certificate as this department will only consider hiring those that attach one at application.
TYPING CERTIFICATE
A typing certification (within four years) from Workforce Development, a temporary staffing agency or a comparable institution is required to be attached to your application to be considered for desirable qualifications. Internet typing certificates are not accepted. The certificate must be a three (3) to five (5) minute timed test and net corrected of 35 words per minute (WPM). Typing certificates must be on agency letterhead, dated and signed by the issuing agency and have net words per minute listed.
Application and Selection Procedures
APPLICATION PROCEDURES/FINAL FILING DATE
Applications cannot be submitted later than 5:00 p.m. on the final filing date. Make your online application as complete as possible so a full and realistic appraisal may be made of your qualifications.
Resumes will not be accepted in lieu of a completed application.
Attaching your resume and cover letter are an optional feature for those who wish to do so in addition to completing the required application. Information on your resume and cover letter will not substitute for the education, work experience and required fields on the County application. The online County application is the primary tool used to evaluate your job qualifications.
EXAMINATION PROCESS
Most County recruitments consists of the steps detailed below and are governed by Merit Principles. The examination process ensures that all applicants are given the same opportunity to gain employment within Stanislaus County.
- Application Review and Screening. Applications are carefully screened based on information provided. Those who submit incomplete applications that lack relevant qualifications or do not submit all required documents will not be invited to move on.
- Written Examination. Applicants will be invited to participate in a written exam that tests knowledge for the position.
- Oral Examination. Applicants are invited to a panel interview in which they will be evaluated by County subject matter experts.
- Eligible Lists. Candidates who pass the examination will be placed on an eligible list for that classification. Eligible lists are effective for six months, but may be extended up to eighteen months.
TENTATIVE RECRUITMENT SCHEDULE
Application Deadline: March 12, 2025 at 5pm
Oral Examination: TBD
Note: The eligible list generated from this recruitment may be used to fill future extra-help, part-time and full-time vacancies throughout Stanislaus County.
GENERAL INFORMATION
Final appointment will be conditional upon successfully passing a County paid pre-employment drug screening (if applicable for position) and a job-related background investigation.
Some positions may require possession or the ability to obtain, and maintenance of a valid California Driver’s license or the ability to utilize an alternative method of transportation when needed to carry out job related essential functions.
Stanislaus County supports the good health of its workforce. More information is available at http://myclubwellness.org
Cell phones are typically incompatible with the online application format or browser. We recommend using a desktop or laptop computer. If you are still having technical difficulties, please call NEOGOV at 1-855-524-5627.
Benefits associated with this position can be found at Benefits Summary .
Closing Date/Time: 3/12/2025 5:00 PM Pacific
Stanislaus County
(209) 525-6341
WE BUILD COMMUNITY
Stanislaus County is a great community with beautiful parks, great education, outstanding healthcare, and a variety of cultural and sporting events. Our community features music, art, festivals, golf, river rafting, boating, & much more. Our motto at the County is "Striving to be the Best" and that is a vision we hope you will share with us.
Why Work Here
Vibrant and Affordable Community: Stanislaus County offers an energetic community for you to call home at prices that we can all afford. It is a wonderful place to start and raise a family while also offering entertainment opportunities of all kinds. Visit (Live & Play) to find out more.
Civic Impact: Every member of the Stanislaus County Team makes a meaningful contribution to the community each day they come to work. For us, active citizenship in promoting the health, safety, welfare, and economic vitality of our community isn’t just an opportunity, it’s a responsibility.
Diverse and Connected Workforce: We are proud of the diverse heritages of our County’s Citizens and its reflection in our workforce. By bringing various viewpoints and expertise together in the spirt of fairness and respect, we make our team stronger. We believe that every position is crucial and interconnected, and that the triumphs of the individual are the successes of us all.
Training and Development: Come to the place where the best go to get better! Stanislaus County is a Learning Organization, committed to promoting the continuous development and advancement of its team. We offer a wide range of career paths for you to take on your professional journey and the developmental tools help get you where you want to go.
Salary : $50,835 - $61,776
