Fiscal Services Technician

Under general supervision, performs technical level accounting work; responsible for the acquisition of supplies, equipment and services for use by the court, and performs related duties as required.

DISTINGUISHING CHARACTERISTICS

Fiscal Services Technician is paraprofessional and technical level in the accounting field.  Incumbents perform difficult sub professional and technical accounting work but do not independently perform professional accounting work, except under close review of accountants.  Fiscal Services Technician is distinguished from Fiscal Services Clerk in that the former performs more complex tasks with less supervision than Fiscal Services Clerk, and may assign, train and review the work of Fiscal Services Clerks.

ESSENTIAL FUNCTIONS

The following duties are normal for this position.  The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification.  Other duties may be required and assigned.

Performs routine bookkeeping and accounting tasks to support the fiscal operations of the department; prepares, maintains and processes accounting records and financial transactions; audits accounting records; prepares monthly cash statements; balances bank statements; reviews trust and disbursement documents; maintains safe balance; balances and replenishes the petty cash account; prepares daily deposits; prepares journal entries; sets up and reconciles vendor accounts.

Receives and processes all forms of payments; sets up new debtor accounts; receives cash payments and provides change; opens and closes register; trains new users on the register; programs cash registers; accepts credit card payments; provides assistance at the counter area as needed; provides customer service to all visitors of the office; assist customers with payment information; processes payments to the correct account; may provide interpreting services to customers as needed to facilitate communications.

Assists with special departmental projects as required; prepares coding strips; matches packing slips to invoices.

Performs general clerical and administrative functions for the office; performing computer data entry; duplicates various reports and related documents; maintains filing system; maintains copier accounts; receives and responds to incoming calls; prepares routine correspondence.

ADDITIONAL FUNCTIONS

Performs other related duties as required.

MINIMUM QUALIFICATIONS

Any combination of training and experience, which demonstrates attainment of the required knowledge and ability to perform the required work, typically:

Education

Thirty semester units from an accredited college or university including 6 units of accounting.

Experience

Two years of technical accounting experience at a level equivalent to Fiscal Services Clerk II.

Substitution

Additional qualifying experience may substitute for education on a year for year basis. 

Graduation from an accredited college or university with an Associates degree in business administration, accounting or related field, including 12 semester units in accounting, may substitute for one year of the required experience.

Knowledge of:

• Methods, practices and principles of financial and statistical record keeping;

• Modern office practices and procedures;

• Court fiscal procedures;

• Laws and regulations effecting Court fiscal operations;

• Word processing and spreadsheet software.

Ability to:

• Type accurately at a speed sufficient to perform the duties of the position;

• Establish and maintain effective working relationships with Court staff, County staff, member of the public, government agencies, and vendors;

• Communicate effectively, orally and in writing;

• Read and write at a sufficient level to perform work;

• Evaluate fiscal record keeping problems and work with others to resolve them;

• Perform arithmetical calculations;

• Interpret and apply legal and administrative concepts to accounting functions;

• Analyze accounting problems and provide solutions;

• Prepare written presentations;

• Operate personal computers.

Special Requirement

A valid class C California driver's license may be required.  The requirement will be reviewed on a position basis in accordance with ADA regulations.

PERFORMANCE APTITUDES

Data Utilization:  Requires the ability to review, classify, categorize, prioritize, and/or analyze data.  Includes exercising discretion in determining data classification, and in referencing such analysis to established standards for the purpose of recognizing actual or probable interactive effects and relationships. 

Human Interaction:  Requires the ability to apply principles of persuasion and/or influence over others in coordinating activities of a project, program, or designated area of responsibility.

Equipment, Machinery, Tools, and Materials Utilization:  Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.

Verbal Aptitude:  Requires the ability to utilize a wide variety of reference, descriptive, and/or advisory data and information.

Mathematical Aptitude:  Requires the ability to perform addition, subtraction, multiplication, and division; the ability to calculate decimals and percentages; the ability to utilize principles of fractions; and the ability to interpret graphs.

Functional Reasoning:  Requires the ability to apply principles of rational systems; to interpret instructions furnished in written, oral, diagrammatic, or schedule form; and to exercise independent judgment to adopt or modify methods and standards to meet variations in assigned objectives.

Situational Reasoning:  Requires the ability to exercise judgment, decisiveness and creativity in situations involving evaluation of information against measurable or verifiable criteria.

ADA COMPLIANCE

Physical Ability:  Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station.

Sensory Requirements: Some tasks require the ability to perceive and discriminate colors or shades of colors, sounds, and visual cues or signals.  Some tasks require the ability to communicate orally.

Environmental Factors: Performance of essential functions may require exposure to adverse environmental conditions, such as bright/dim light or repetitive wrist motion.

The Superior Court of Stanislaus County, is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the Superior Court of Stanislaus County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Salary : $57,803 - $69,347