What are the responsibilities and job description for the Senior Manager, Workplace Operations position at Stanley 1913?
About Us
Stanley is defined by Creativity, Building and Invention. Driven by purpose, passion and performance. Obsessed with making a difference. And keeping our promises. Proud of our yesterday. And focused on building the team of tomorrow.
Position Overview
We are seeking an organized and proactive Senior Manager of Workplace Operations to oversee the management of office spaces, including facilities, space planning, and office expansion. The role involves managing existing and new spaces, serving as the main point of contact for building security, and collaborating with landlords, contractors, and vendors for smooth operations.
The Senior Manager will distill input from stakeholders to shape long-term solutions, lead complex initiatives, and drive impact across multiple teams. They will strategically allocate resources, eliminate bottlenecks, and establish scalable best practices. This role requires the ability to navigate trade-offs between opportunity, resources, and sustainability while influencing teams to achieve success.
This is full-time position, residing in Seattle and being onsite is required for this position.
Responsibilities
Space Planning & Expansion: Manage the planning, organization, and optimization of office and lab space. Work with leadership to identify needs for office expansion, layout modifications, and space utilization improvements.
Office & Facilities Project Management: Oversee daily operations of the office environment, including managing vendors who support office maintenance, and functionality of office facilities. Ensure all equipment, systems, and amenities are well-maintained and operational.
Employee Experience: Represent our brand by enabling a productive and positive employee environment and experience. Serve as the main point of contact for employees regarding workplace services, addressing any concerns or issues related to a collaborative office environment.
Business Partnership: Partner with the executive office team to ensure alignment with leaders globally. Develop close partnerships with key leaders in finance, security and HR.
Building & Security Coordination: Serve as the first point of contact for building management, security personnel, and building-related issues. Ensure compliance with safety regulations and building protocols.
Vendor & Contractor Management: Act as a liaison with landlords, contractors, and service providers. Manage contracts, coordinate maintenance and service requests, and ensure timely completion of any work or repairs.
Meeting & Event Coordination: Coordinate logistics for internal and external all employee company meetings and events, including room setup, A/V equipment, catering, and special requests.
Budget Management: Assist in managing the workplace operations budget, ensuring cost-effective solutions for office services, supplies, and space management.
Health & Safety Compliance: Ensure the workplace complies with all health and safety regulations, including managing emergency protocols, safety training, and ensuring a safe working environment for all employees.
Qualifications
Salary Range
$120,000—$150,000 USD
Stanley is committed to a diverse and inclusive work environment. Stanley is an equal opportunity employer and does not discriminate based on race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. For individuals with disabilities who would like to request an accommodation, please reach recruiting@stanley1913.com.
Stanley is a total rewards company, which includes rewards beyond base salary. At Stanley, full-time employees are eligible for an annual bonus, based on company and individual results. In addition, we offer a variety of employee benefits, personalized time off, 14-Paid holidays, dental, vision, 401(k), and much more.
About HAVI
HAVI is a global, privately owned company that connects people with ideas, data with insights, supply with demand, restaurants with deliveries and ultimately, people with the products they love. Whether we are sourcing, storing or delivering products, we bring unmatched category expertise and unrivaled operational excellence, combined with powerful digital analytics and insights. Founded in 1974, HAVI employs more than 10,000 people and serves customers in more than 100 countries. HAVI’s business units include Supply Chain, tms and Stanley. Our portfolio of businesses offers best-in-class sourcing and supply chain capabilities, brand defining marketing and promotion services and innovative consumer products. For more information, please visit HAVI.com, tmsw.com and stanley1913.com.
Stanley is defined by Creativity, Building and Invention. Driven by purpose, passion and performance. Obsessed with making a difference. And keeping our promises. Proud of our yesterday. And focused on building the team of tomorrow.
Position Overview
We are seeking an organized and proactive Senior Manager of Workplace Operations to oversee the management of office spaces, including facilities, space planning, and office expansion. The role involves managing existing and new spaces, serving as the main point of contact for building security, and collaborating with landlords, contractors, and vendors for smooth operations.
The Senior Manager will distill input from stakeholders to shape long-term solutions, lead complex initiatives, and drive impact across multiple teams. They will strategically allocate resources, eliminate bottlenecks, and establish scalable best practices. This role requires the ability to navigate trade-offs between opportunity, resources, and sustainability while influencing teams to achieve success.
This is full-time position, residing in Seattle and being onsite is required for this position.
Responsibilities
Space Planning & Expansion: Manage the planning, organization, and optimization of office and lab space. Work with leadership to identify needs for office expansion, layout modifications, and space utilization improvements.
Office & Facilities Project Management: Oversee daily operations of the office environment, including managing vendors who support office maintenance, and functionality of office facilities. Ensure all equipment, systems, and amenities are well-maintained and operational.
Employee Experience: Represent our brand by enabling a productive and positive employee environment and experience. Serve as the main point of contact for employees regarding workplace services, addressing any concerns or issues related to a collaborative office environment.
Business Partnership: Partner with the executive office team to ensure alignment with leaders globally. Develop close partnerships with key leaders in finance, security and HR.
Building & Security Coordination: Serve as the first point of contact for building management, security personnel, and building-related issues. Ensure compliance with safety regulations and building protocols.
Vendor & Contractor Management: Act as a liaison with landlords, contractors, and service providers. Manage contracts, coordinate maintenance and service requests, and ensure timely completion of any work or repairs.
Meeting & Event Coordination: Coordinate logistics for internal and external all employee company meetings and events, including room setup, A/V equipment, catering, and special requests.
Budget Management: Assist in managing the workplace operations budget, ensuring cost-effective solutions for office services, supplies, and space management.
Health & Safety Compliance: Ensure the workplace complies with all health and safety regulations, including managing emergency protocols, safety training, and ensuring a safe working environment for all employees.
Qualifications
- Bachelor’s degree in Business Administration, Facilities Management, or a related field (preferred).
- 7 years of experience in workplace operations, office management, or facilities management with 3 years of people leadership experience.
- Strong organizational and project management skills, with the ability to lead project teams with key stakeholders, internal team members, and vendor partners.
- Industry experience, knowledge, and an understanding of best practices in the area of space planning, facilities management, and office ergonomics.
- Excellent communication and interpersonal skills across all levels of an organization.
- Ability to manage multiple priorities and respond to urgent issues in a timely manner.
- Familiarity with building operations, contracts, and vendor management.
- Strong problem-solving skills and attention to detail.
- Proficiency in MS Office Suite, and experience with facilities management software is a plus.
- Ability to walk, stand, and lift objects as needed in the course of facilities management duties.
- Occasional travel between office locations may be required
Salary Range
$120,000—$150,000 USD
Stanley is committed to a diverse and inclusive work environment. Stanley is an equal opportunity employer and does not discriminate based on race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. For individuals with disabilities who would like to request an accommodation, please reach recruiting@stanley1913.com.
Stanley is a total rewards company, which includes rewards beyond base salary. At Stanley, full-time employees are eligible for an annual bonus, based on company and individual results. In addition, we offer a variety of employee benefits, personalized time off, 14-Paid holidays, dental, vision, 401(k), and much more.
About HAVI
HAVI is a global, privately owned company that connects people with ideas, data with insights, supply with demand, restaurants with deliveries and ultimately, people with the products they love. Whether we are sourcing, storing or delivering products, we bring unmatched category expertise and unrivaled operational excellence, combined with powerful digital analytics and insights. Founded in 1974, HAVI employs more than 10,000 people and serves customers in more than 100 countries. HAVI’s business units include Supply Chain, tms and Stanley. Our portfolio of businesses offers best-in-class sourcing and supply chain capabilities, brand defining marketing and promotion services and innovative consumer products. For more information, please visit HAVI.com, tmsw.com and stanley1913.com.
Salary : $120,000 - $150,000
