Secretary/Bookkeeper (59)

Position Title : Secretary / Bookkeeper

Term of Employment : Full-Time / 12 months / Full Benefis

Reports To : Principal

Pay Information : NC04

General Statement of Job

The school secretary performs a large variety of clerical duties involving interaction with otherdepartments. The school secretary functions as a primary support to the Principal at the school site and has a considerable knowledge of basic office tasks and procedures. The school secretary also serves as the school Treasurer, reporting to the School Finance Officer, and has considerable knowledge of accounting. Work is directed by precedents or board policy. The employee utilizes a large variety of guidelines, some of which may be technical and require interpretation, to analyze facts and determine the correct procedure to use. The employee may develop procedures for nontechnical and non-complex problems, and is expected to resolve problems independently. Errors are generally located only after additional processing, thus requiring several stages of correction, and may be costly to resolve. Often errors are found at the State or Federal level, resulting in lost time and the delay of money or materials. The employee receives general supervision.

Essential Job Functions

• Identifies sources needed and compiles a variety of data.
• Codes data from a complex and / or large number of coding sources.
• Traces and reconciles disagreements in records.
• Maintains a variety of complex ledgers.
• Receives, receipts and deposits all monies on a daily basis.
• Processes purchase orders.
• Processes invoices for payments, writing all checks.
• Keeps all books and accounting records required.
• Reconciles bank statements.
• Submits reports of all financial transactions to the School Finance Officer on a monthly basis.
• Closes out all accounting records at year-end, including year-end schedules and reports as required.
• Responsible for payroll reporting for all staff at the school site on a daily basis.
• Responsible for payroll submission to the district on a prescribed monthly schedule.
• Sets up and maintains files or storage of a large and varied number of subjects.
• Files and retrieves information from an alphabetical, chronological, numerical, or by subject filing
• system.
• Purges files by prescribed procedure.
• Operates large variety of standard office equipment.
• Originates design and layout and types tabular material, charts and statistical materials.
• Locates, identifies and gives out appropriate and accurate information.
• Composes drafts of official minutes, records or policies.
• Composes narrative materials with interpretative information relating to one or few program area(s).
• Other normal office duties and tasks as requested by the principal.

Knowledge, Skills and Abilities

Minimum Training and Experience

Minimum Qualifications or Standards Required to Perform Essential Job Functions

Disclaimer

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job.