What are the responsibilities and job description for the Fiscal Specialist - Scioto County position at STAR Community Justice Center?
Fiscal Specialist
DAILY DUTIES:
§ Monitor multiple mailboxes to collect invoices, Purchase Order Requests (PORs), Commissary Withdrawal Requests (CWRs), and other documentation.
§ Match invoices with corresponding PORs in preparation for payment.
§ Process grant-related invoices and submit them to the courthouse for payment.
§ Review PORs to verify funding availability and update corresponding tracking spreadsheets.
§ Review CWRs to verify funding availability and update corresponding tracking spreadsheets.
§ Communicate approval or denial of PORs to requestors.
§ Handle all aspects of travel request processing.
§ Process commissary invoices for timely payment.
§ Set up new vendors with the Scioto County Courthouse
§ Coordinate with the Scioto County Auditor’s Office as necessary.
§ Maintain organized and up-to-date accounts receivable and payable files.
§ Conduct occasional shopping trips to local vendors for business-related purchases.
§ Regularly monitor email to ensure timely responses and communications.
§ Oversee the Behavioral Health Drug Reimbursement Program.
§ Complete special projects as assigned by the Fiscal Manager.
WEEKLY DUTIES:
§ Monitor and manage facility contracts, Memoranda of Understanding (MOUs), and Memoranda of Agreement (MOAs).
§ Coordinate with the Facility Governing Board (FGB) Chairperson to obtain required signatures.
§ Make deliveries to the Scioto County Courthouse as needed.
§ Continue all daily responsibilities, as the position requires consistent attention to these areas.
MONTHLY DUTIES:
§ Prepare materials for and attend monthly budget meetings.
§ Prepare for and participate in monthly Business Office meetings.
QUARTERLY DUTIES:
§ Assist with American Correctional Association (ACA) file maintenance and updates as needed.
§ Work with the Fiscal Manager to prepare and conduct mock audits.
EXTRANEOUS DUTIES:
§ Oversee the Resident Account Specialist position on an as-needed basis.
STAR is an Equal Opportunity Employer; applicants will receive consideration for employment without regard to race, religion, color, sex, sexual orientation, and national origin, disability, age or Vietnam-era status. All the above duties and responsibilities are essential job functions subject to reasonable accommodation. All job requirements listed indicate the minimum level of knowledge, skills, and/or ability as deemed necessary to perform the job proficiently. This job description is not to be construed as an exhaustive statement list of duties, responsibilities, or requirements. Employees may be required to perform any other job-related tasks as required by their supervisor, subject to reasonable accommodation. All positions serve at the pleasure of the STAR Facility Governing Board.
