What are the responsibilities and job description for the Administrative Assistant position at Star Kids Scholarship Program?
Star Kids Scholarship Program: Administrative Assistant
The Star Kids Scholarship Program provides tuition scholarships and funding for related educational supports (tutoring, books, uniforms, after-school programs, summer camps, and more) to low-income, at-risk children in grades K – 12 with a parental history of incarceration and/or substance abuse. The goals of the program are for each child to graduate from high school, be in a better position to pursue post-secondary education and break the intergenerational cycle of poverty, drug use, and incarceration.
Newport/Fall River Star Kids Scholarship Program seeks an Administrative Assistant to become a vital member of our team. In this pivotal role, you will provide efficient administrative support to ensure the smooth operation of our busy non-profit office. With core skills in computer literacy and Microsoft Office, you will contribute to our goal of empowering children through education.
Job Responsibilities
Correspondence
- Prepare and edit documents
- Prepare and track donor acknowledgment letters
- Assist with annual donor reports
- Prepare and distribute acceptance packages to families
- Assist with Board meeting agenda preparation and distribution
Organization
- Develop and maintain filing systems; physical and virtual files
- Maintain our grant calendar
- Order office supplies
Database
- Create new accounts for constraints and students; update as needed
- Run reports
Scheduling
- Assist with scheduling board meetings and sending meeting invitations via Microsoft Outlook
Communication
- Answer phone calls and respond to emails
- Handle program inquiries
- Maintain school contact lists
Support
- Provide administrative support to the executive director and other staff members
- Assist students and families as needed
- Assist with fundraising events and student/family events as needed
Successful candidates will possess the following skills and characteristics:
Highly organized, able to multi-task, proficient in Microsoft Office, experience with Microsoft SharePoint a plus, detail-oriented, database experience a plus, a team player, positive attitude, and a desire to help the students and families in our program.
Requirements:
Two years' experience as an administrative assistant or office manager
Job Type: Part-time
Expected hours: 20 – 35 per week
Schedule:
- Day shift
- No weekends
Experience:
- administrative assistant: 2 years (Preferred)
Work Location: In person