What are the responsibilities and job description for the Purchasing Clerk position at Star Valley Health?
SUMMARY
In conjunction with the mission, vision, and values of the Star Valley Health this position is crucial in the purchase, distribution and tracking of all supplies and inventory for the facility. This position: reviews requests for equipment, supplies and other items to assure compliance with purchasing policies and specifications; Assists with interviewing vendors; reviews catalogs and other source materials to obtain information on items for purchase; Compares prices, specifications and delivery dates and ensures fair and reasonable agreements. This is an “at will” position.
JOB DUTIES
- Reviews daily requests for equipment, supplies and other items to purchase
- Research vendors, catalogs and internet to find and order appropriate contracts, supplies and equipment
- Assist with interviewing vendors and negotiating pricing
- Conduct monthly, quarterly, and annual inventories
- Track end of month outdates and product recalls
- Enter proper inventory controls and data into computer system
- Follow inventory through computer system to maintain accurate counts
- Complete end of month software reports and postings according to policy
- Keep all departments stocked with supplies to perform their daily duties
- Update and review charge codes to ensure accuracy with both charges and inventory tracking
- Interacts professionally with both internal and external customers
- Assists in communicating purchasing procedures to departments, assists departments in completing requisitions and orders
- Proficient with receiving/shipping clerks duties and responsibilities
- Attend assigned training, department and committee meetings
- Oversees New Products Committee meetings
- Aids in selecting and completing Process Improvement and Quality Assurance Projects
- Aids in selecting and completing department goals
- Assists department manager in other projects as needed.
- Completes annual competency evaluations and required trainings.
REQUIREMENTS
Abilities & Skills:
- Professional oral and written communication
- Strong multi-tasking skills with the ease of changing directions upon request and need
- Promote a cooperative and congenial work environment
- Analytical thought process to resolve problems with little to no supervision
- Become proficient with proprietary software systems
- Strong customer services skills to interact with both internal and external customers
- Contract/pricing negotiation skills
- Ability to work in a team-oriented environment, communicate effectively, and demonstrate sensitivity to patients, visitors and staff
- Comply with HIPAA and other federal, state and local regulations, as well as maintain the highest degree of confidentiality in patient and staff matters
- Excellent organization and prioritization aptitude
- Able to lift thirty (30) pounds on a regular basis
- Constant sitting, walking, pushing, pulling, bending and reaching with periodical standing throughout the work day
- Able to lift fifty (50) plus pounds occasionally
Experience & Education:
- Strong work ethic
- Computer literate; MS Office, Internet, email
- 10-key by touch
- 1-2 years inventory management experience
- High school diploma or GED equivalent
- Working under time constraints to ensure proper supply turnaround and levels
Note: Position descriptions are intended to serve as a guideline for typical duties and requirements of a position, but are not inclusive. Additional or different responsibilities within a reasonable scope of the position description may be added or deleted any anytime at the discretion of the Board.
