What are the responsibilities and job description for the Facilities Coordinator position at Starcom Mediavest Group Germany Gmbh?
Company Description
Publicis Re : Sources is the backbone of Publicis Groupe, the world's most valuable agency group. We are the only full-service, end-to-end shared service organization in the industry, enabling Groupe agencies to do what they do best : innovate and transform for their clients.
Formed in 1998 as a small team to service a few Publicis Groupe firms, Publicis Re : Sources has grown to 5,000 employees in over 66 countries. We provide technology solutions and business services including finance, accounting, legal, benefits, procurement, tax, real estate, treasury and risk management.
We continually transform to keep pace with our ever-changing communications industry and thrive on a spirit of innovation felt around the globe. Learn more about Publicis Re : Sources and the Publicis Groupe agencies we support at
Job Description
Responsible for supporting Publicis Groupe Agencies, assisting in the daily management of assigned facility. The Facilities Coordinator will monitor vendors for performance adherence, ensure safety and security policies are followed, and perform weekly facility inspection tours. Supervise projects, office moves, and other company events as required. Facility Coordinator will work independently at times with various business units to maintain a work environment that meets occupants' expectations, operational requirements and Groupe standards
Responsibilities
Facility Management Support
- Supports facility in maintaining the appearance of the office, general areas, meeting rooms, collaboration areas, anchor points, locker facilities, etc.
- Assists in sending / receiving mail and packages
- Responds to employee inquiries; provide information, resolve problems and as necessary escalate to Facility Manager
- Coordinate with HR to assist with the onboarding of new hires.
- Receive work orders from employees and place service calls to vendors to resolve issues and verify issues / repairs are resolved satisfactorily.
- Interacts with contracted vendors, facility management and occupants.
- Works independently, participates in projects, company events and facility related program launches.
- Utilizes Groupe applications that are used to support facilities functions (seat reservations, occupancy database, ticketing system, visitor management systems, etc.)
- Perform other duties as assigned
Infrastructure Support
Safety
Vendor Management
Inventory Tracking
Qualifications
Additional Information
All your information will be kept confidential according to EEO guidelines.
This job description in no way states or implies that these are the only duties to be performed by the employee(s) currently in this position. Employee(s) will be required to follow any other job related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.
A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities.
This document does not create an employment contract, implied or otherwise, other than an ""at-will"" relations.
