Receptionist/Accountant Billing Duties

Job Title: Legal Receptionist with Accountant and Billing Duties

Location: 100 E Main St. Medford, OR 97501

Job Type: Full-Time

Overview: We are seeking a motivated and reliable Legal Receptionist/Bookkeeper to join our team. The ideal candidate will have excellent customer service skills, a strong attention to detail, and the ability to manage various office tasks. In addition to traditional receptionist duties, this position will also include responsibilities related to billing using QuickBooks.

Responsibilities:

Receptionist Duties:

• Answer incoming calls, direct them to the appropriate attorney or department, and take accurate messages.
• Greet clients and visitors in a professional and friendly manner.
• Schedule appointments, manage calendars, and handle travel arrangements.
• Maintain a clean and organized reception area.
• Manage incoming and outgoing mail, emails, and faxes.
• Assist with general office administrative tasks as needed.

Billing and Administrative Support:

• Process billing and invoicing for legal services using QuickBooks.
• Ensure timely and accurate entry of client billing data into QuickBooks.
• Coordinate with attorneys and staff regarding billing inquiries and discrepancies.
• Generate and send client invoices, track payments, and follow up on outstanding balances.
• Assist with preparing financial reports and statements.
• Maintain client billing records and documentation in accordance with company policies.

Requirements:

• Previous experience in a receptionist or administrative role, preferably within a legal environment.
• Proficiency in QuickBooks and billing software.
• Strong organizational skills with the ability to handle multiple tasks and prioritize.
• Excellent written and verbal communication skills.
• Professional demeanor and ability to maintain confidentiality.
• High school diploma or equivalent required; Associate's degree or relevant certifications preferred.
• Knowledge of legal terminology and billing practices is a plus.

Compensation:

• Salary based on experience.

If you are a detail-oriented and customer-focused individual with experience in QuickBooks billing, we would love to hear from you. Please submit your resume.

Job Type: Full-time

Pay: $18.00 - $21.00 per hour

Expected hours: 40 per week

Benefits:

• Flexible schedule

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• No weekends

Ability to Commute:

• Medford, OR 97501 (Required)

Ability to Relocate:

• Medford, OR 97501: Relocate before starting work (Required)

Work Location: In person

Salary : $18 - $21