Construction Coordinator

Opening our doors in 2017, Starlight Homes builds homes designed specifically for the first-time homebuyer. Our goal is to make the dream of homeownership a reality for everyone, offering expertly crafted homes at an affordable price and ensure its customers’ first journey into home buying is simple, smooth, and reassuring. Our New Home Sales Consultants take care of our customers throughout every step of the process regardless of their situation, we are here to help. Together with our parent company, 2023’s Builder of the Year Ashton Woods, we have welcomed over 60,000 people to their new home. Our company’s commitment to innovation and continually evolving to meet the needs of the market is a key reason we have seen the success we have. We believe that what we accomplish together is greater than what we deliver individually. Our team members have inspired the shared values we embrace in all decisions and actions: Unwavering Integrity, Trail Blazing, Bold Action, Collective Compassion, and Unconditional Respect.

Headquartered in Atlanta, Georgia, Starlight sells new homes in Atlanta, Austin, Charleston, Dallas, Houston, Myrtle Beach, Nashville, Orlando, Phoenix, Raleigh, San Antonio, and Tampa.

Position Overview:

Effectively and efficiently performs all clerical and administrative support duties as assigned in a timely and professional manner to ensure the division functions optimally. These responsibilities may include one or all of the categories of duties identified below, and some may change with short notice due to business needs and constraints.

General Responsibilities and Duties: (Including but not limited to)

• Preparing written communication, letters, documents, reports and other standard business-related items.
• Organizing, copying and filing work related documents.
• Maintain various files.

• Contribute to overall team effort by accomplishing projects as needed.
• Participate in prototype process redlining plans for corrective actions.
• Other projects as may be assigned.
• Work with Sales Coordinator, Sales Manager, and Design Center to ensure all necessary paperwork is signed, accurate, and submitted in a timely manner – such as the Notices to Proceed and Change Orders (Late).
• Prepare and maintain all necessary documents and correspondence for weekly house start meetings to include all report updates, follow-up, and work in progress reports.
• Load pertinent lot data into the Dynamic Builder program such as pricing, premiums, job setups, and specifications.
• Request, post, and verify plot plans for structural, foundation, and architectural approval.
• Maintain and review the Starts Schedule and Tracker daily.
• Review and approve invoices generated by field activities to job specific communities.
• Submit and monitor payment for permits and utility companies ensuring timely delivery.
• Work closely with municipalities to ensure timely approval of permits.
• Gather all necessary documents needed for permits – such as plans, checks, and applications.
• Order and track water meters/impact statements.
• Prepare and submit information needed for the HOA and ACC approvals.
• Assemble start packages and distribute to the field.

Qualifications:

• High School Graduation or equivalency required.
• Some college education preferred.
• 1 – 3 years administrative experience required in home building or related industry.

Skills and Knowledge:

• Ability to multi-task and prioritize several tasks without compromising quality of work or mission deadlines.
• Proven organization skills in a high paced work environment.
• Ability to adapt in a changing workplace.
• Must be able to use word processing, e-mail, spreadsheets, presentation (PowerPoint), database and newsletter (Adobe) software for advanced internal and external communications, creation of reports and presentations and database maintenance.
• Knowledge of business English and ability to communicate patiently and professionally with both internal and external customers both orally and in writing.
• Computer literacy, proficiency with Outlook, Excel, Word, Power Point and ability to learn new programs as needed.
• Relentless daily follow-up on all jobs in progress ensuring timely submittals of all information.