Administrative Assistant BX

POSITION SUMMARY:

Perform administrative general office and clerical duties as assigned by the Clinical Director-Administrator, as well as relieve the Clinical Director of administrative and clerical details. Provide coverage of the Front Desk when the Front Desk Clerk is out of the office.

RESPONSIBILITIES:

• Assists in carrying out the responsibilities of the Clinical Director-Administrator as directed.
• Relates to such matters as correspondence, reports, and records; makes appointments, screens visitors and telephone calls, reads and routes incoming mail; locates and attaches appropriate files or records to correspondence to be answered by Clinical Director-Administrator; composes and routes routine correspondence; files correspondence and records; prepares confidential and special reports including periodic statistical reports; attends staff meeting and records minutes; may train clerical staff; makes decisions on minor and administrative matters; devises new procedures, schedules activities, and supervises and coordinates the work of clerical personnel.
• Conducts administrative (non-clinical) aspects of new patient admission.
• Completes all voter registration applications for new admissions.
• Completes new Medicaid and Public Assistance applications.
• Collects and records Fee-For-Service payments.
• Counts and monitors Client Contact Sheets and submits them to the Clinical Director-Administrator daily. Routes to the Data Entry Clerk for computer input.
• Assists with the Medicaid Transportation reimbursement process.
• Ensure that you meet or exceed the agency's existing performance standards for yourself and your functional unit (e.g. clinic, program, etc.) in the domains of regulatory compliance, financial accountability (or productivity), quality, and satisfaction of patients, adolescents, or others served by START.
• Performs other duties as assigned by the Manager.
  
  

QUALIFICATIONS:

• Bachelor’s degree in any healthcare or business management field.
• At least two years of experience as an administrative assistant is preferred.
• Must be computer-literate and must know Microsoft Office applications.
• Must possess good organizational and interpersonal skills and have adequate knowledge of office equipment.
• Highly organized with an attention to detail.
• Fluency in Spanish is a plus.
  
  

Benefits

• Vacation, personal, and sick leave
• Medical, dental, and vision plans
• Pension & retirement plan
• Short & long-term disability
• Life insurance
• AFLAC
• Pet Insurance
  
  

Student Loan Forgiveness Programs

• Public Service Loan Forgiveness
• National Health Service Corp Loan Repayment
  
  

Physical Requirements

These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the job. Reasonable accommodation can be made to enable people with disabilities to perform the described essential functions of the position which are reviewed in each individual case.

While performing the responsibilities of the role, the employee is required to talk and hear. The employee is often required to sit and use his or her hands and fingers, to handle or feel. The employee is occasionally required to stand, walk, reach with arms and hands, climb or balance, and stoop, kneel, crouch, or crawl. The employee may be required to lift an object weighing up to 50 lbs., with or without assistance. The vision abilities required by this job include close vision.

LIMITATIONS & DISCLAIMER

The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required for the position.

EQUAL EMPLOYMENT OPPORTUNITY STATEMENT

START provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.