What are the responsibilities and job description for the Proposal Director position at Starts Align LLC?
A large heavy civil general contractor is looking for a Proposal Director to join the Business Development team in Farmingdale, NY. The primary responsibility will be to provide support and direction for assigned Proposals that support the Business Units strategic business plans. The Proposal Director will oversee the production of proposals in conjunction with bids, quotations, or other documents describing organizational products, technical expertise, past performance and services in response to requests from prospective clients. They will manage all marketing resources and coordinate technical writers essential to the proposal process. Overall, they are responsible for the execution and delivery of the proposal.
The Proposal Director should also be an effective supervisor. This person will guide the proposal team and disseminate the required information and oversee the production of all proposal pages, including both aesthetics and written content. They will attend meetings with partners and clients as it relates to document preparation, in addition to attending bidder conferences related to same. They will also participate in finalizing and implementing the contract by providing necessary documents.
Other responsibilities include:
- Oversee the entire Design-Build and Best Value proposal process, including planning, research, writing, editing, and quality control.
- Review solicitation requirements, assess resource needs, and establish proposal schedules.
- Collaborate with Division leadership on meeting preparation, debriefing, SWOT analysis, and development of value propositions.
- Work with technical teams to create win strategies, tailored content, and persuasive messaging.
- Develop compliance matrices, annotated outlines, and proposal plans, prioritizing tasks and managing deadlines.
- Coordinate with internal teams, subcontractors, and subject matter experts to ensure accurate and timely proposal submissions.
- Lead key proposal phases, including kickoff meetings, reviews, and production.
- Ensure all stakeholders align on proposal scope, deliverables, and timelines.
- Supervise and guide Marketing Assistants and Coordinators during the proposal process.
- Assist in interview strategies and presentation preparation for Owners and key marketing initiatives.
- Maintain a proposal content database to ensure consistency and streamline future proposals.
- Serve as the lead editor and ensure high-quality, tailored proposal content.
- Design logos, templates, and digital content for proposals and collaborative teams.
- Manage award submissions and stay current with industry trends and best practices.
Must Have:
- Bachelor’s degree in business, marketing, communications, or related field (or equivalent experience).
- 5 years of relevant AEC proposal experience.
- 2-3 years of Public Owner design-build experience with pursuits over $50M.
- Experience with municipalities, federal, public agencies, and private owners.
- Familiarity with agency/owner portal maintenance.
- Proven track record of successful project delivery and maintaining confidentiality.
- Experience managing staff and resources to meet concurrent deadlines.
- Strong communication and interpersonal skills, adaptable to diverse organizational levels.
- Meticulous attention to detail with excellent writing, editing, and organization skills.
- Ability to multi-task and adapt to changing schedules with a positive attitude.
- Self-motivated and capable of working independently or in a team environment.
- Proficiency in Adobe Creative Suite (InDesign) and familiarity with CRM tools like Salesforce.
- Willingness to travel for client and consultant meetings as needed.
- Flexibility to work overtime or be on-call to meet deadlines.
- Commitment to developing marketing, design, and writing skills through ongoing training.
Plus:
- DBIA certification (ability to obtain on the job if they don’t have it)
- Construction knowledge/background
