What are the responsibilities and job description for the IT Portfolio Manager position at State Bar CA?
Job Description
Office of Information Technology
Annual Salary Range : $123,747 - $164,976
FLSA Exempt / Non-Union Represented
This position allows for up to four days of remote work per week
About the Office
The Office of Information Technology (IT) is responsible for enabling State Bar's internal and external stakeholders by the management, implementation, and maintenance of an organization's technology to support of State Bar's mission and goals. The office's primary goals are to build and maintain functional capabilities, to support innovation and to ensure that all systems are running smoothly, efficiently, and securely to support the needs of the organization and its stakeholders.
Definition
Under general direction, the IT Portfolio Manager develops, oversees, and maintains the IT portfolio strategy to align with the organization's business goals and objectives. The role establishes and oversees all Project Management Office (PMO) functions, including project governance, standards, methodologies, and reporting. The IT Portfolio Manager is responsible for planning, organizing, and managing the activities of the Project Management team to ensure resource availability and the successful execution of technology projects, while supporting the mission and operations of the State Bar.
Distinguishing Characteristics
The IT Portfolio Manager is distinguished from an IT Director I by its responsibility for directly managing and directing projects, personnel, vendors, contractors, and resources involved in the successful projection, tracking, risk identification, and delivery of technology projects. This position ensures that all activities and functions of the assigned unit(s) are completed in alignment with the procedures, policies, and standards of the State Bar. Additionally, the role is characterized by its focus on establishing project management standards, methodologies, and adoption of tools for success delivery of technology projects.
Examples of Essential Duties
Duties may include, but are not limited to the following :
- Develop and maintain an IT portfolio strategy aligned with the organization's business objectives, ensuring alignment with strategic goals, priorities, and resources.
- Collaborate with State Bar leadership to evaluate, prioritize, and select IT projects, using feasibility studies and cost-benefit analyses to support decision-making.
- Establish and oversee PMO functions, including governance frameworks, project standards, methodologies, and reporting, to ensure consistent execution and compliance with organizational policies.
- Manage and mentor a team of Project Managers, fostering professional development and ensuring effective resource allocation across projects.
- Provide governance and oversight of projects, ensuring timely completion within approved scope, budgets, and objectives.
- Optimize financial and technological resource allocation across the portfolio, addressing capacity challenges and enhancing efficiency.
- Build and maintain strong relationships with internal and external stakeholders, including sponsors, vendors, and partners, ensuring key stakeholders remain engaged throughout the project lifecycle.
- Plan, implement, and control the delivery of core technology projects and portfolios in alignment with organizational priorities.
- Develop and implement strategies for efficient and realistic project planning, ensuring alignment with agency priorities and available resources.
- Oversee project and portfolio methodologies, developing strategies and operational priorities that align with the State Bar's goals and policies.
- Collaborate on system-related budgets and maintenance plans, ensuring cost-effective resource utilization.
- Lead the design and optimization of project and portfolio management tools and processes, recommending robust standards to support decision-making.
- Monitor and report on portfolio performance, establishing KPIs to track trends, service levels, and financial outcomes while identifying and mitigating risks.
- Lead demand management processes to ensure a streamlined intake, prioritization, and initiation of technology-related work.
- Continuously evaluate and enhance portfolio management processes, integrating lessons learned to drive future improvements.
- Design and deliver training programs for Product and Project Managers to enhance their skills in project execution, risk management, change management, stakeholder communication, and other related competencies, fostering a culture of continuous improvement and professional development.
- Other duties as assigned.
Employment Standards
Knowledge of :
Ability to :
Minimum Qualifications :
Education :
Experience :
License, Certificate, Registration Requirements :
Applicants who meet the Minimum Qualifications will be required to successfully complete the State Bar's selection process for this classification.
About the State Bar
The State Bar of California's mission is to protect the public and includes the primary functions of licensing, regulation, and discipline of attorneys; the advancement of the ethical and competent practice of law; and support of efforts for greater access to, and inclusion in, the legal system.
Our Values
Clarity | Investing in Our People | Excellence | Respect | Growth Mindset
Learn more about our values.
DEI Statement
We are a diverse, equitable, and inclusive workplace where all of our employees and prospective employees experience fairness, dignity, and respect.
Learn more about our commitment to DEI.
Salary : $123,747 - $164,976
