What are the responsibilities and job description for the Administrative Assistant IV - TBLS position at State Bar of Texas?
General Description
Assists the TBLS Associate Executive Director (Associate ED) in performing various responsibilities which includes implementing policies established by the Texas Board of Legal Specialization (TBLS). Works closely with the Executive Director of TBLS, the Board, and other volunteers involved in the certification program. Responsible for member and public communications, publicity of the certification program, and the design and maintenance of the TBLS website including the TBLS database. Assists in the development and administration of TBLS attorney and paralegal certification exams.
Primary Functions
1. Assists in management and development of the TBLS database, including the preparation of reports and coordination with the website.2. Assists in development of internal systems for information management and internal training.3. Attends meetings of TBLS, TBLS committees, advisory and exam commissions as needed and presents and/or reports as needed.4. Assists in the implementation of the policies of the TBLS.5. Assists in the coordination of the review of attorney discipline and the TBLS appellate process.6. Assists in the maintenance of organizational documents (plan, standards, rules, policies, and Supreme Court orders).7. Assists in the certification process for attorneys and paralegals and the accreditation process for private certifying organizations.8. Assists in the gathering of information from the State Bar’s Membership, MCLE, and CDC departments concerning the membership, MCLE, and disciplinary status of certified attorneys.9. Assists in the design and maintenance of the TBLS website.10. Assists in the development and maintenance of an online member communication system.11. Assists with the publicity/public communication about the TBLS certification program.12. Assists with the website interface with the TBLS database.13. Assists with the development of reports (including statistical reports) from the TBLS database.14. Assists with the development of internal systems for information management.15. Assists with the creation of forms for online reporting and filing.16. Assists with exam development and grading.
Position Requirements
A minimum of two years related work experience required. College level education preferred. The applicant must be familiar with: website composition and function, electronic communication, database management, and computer networks. The applicant must have the ability to develop and organize office procedures, manage database information, work with computer networks, and develop statistical reports. The applicant should have experience working with volunteers, preferably with professional boards and committees. Ability to communicate effectively, both orally and in writing, required.
