Project Assistant (SME Supervisor) SG-23 Item#03679

The duties that the incumbent of the vacancy will be expected to perform. Duties Description JCF Business Process Analysis and DevelopmentUnder the general direction of the Project Assistant (SME Manager) (SG 25 M-1) the Project Assistant (SME Supervisor) (SG-23) will be responsible for, but not limited to, daily oversight of staff and participating as part of the Justice Court Project Team through all aspects of completing the JCF Project, which includes: • Assisting and providing backup to the SME Manager• Supervising subordinate staff• Using knowledge and experience of current JCF processing and reporting, work with SME Team, Operations Team, Developers and Business Analysis Team to explore and develop the functional business requirements, workflow processes, validation and business rules and reporting requirements that will contribute to operational efficiencies in the new JCF system.• Leading one or more subgroups responsible for designing test plans and executing testing of application components and supporting system functionality.• Using knowledge and experience of current JCF processing and reporting and what data needs other LGSA work units require, ensure that the new JCF requirements and functionality are included to meet their needs and prove useful to them.• Using knowledge and experience of current JCF processing and reporting and what data needs and reporting requirements users and other external stakeholders have and ensure that the new JCF requirements and functionality are included to meet their needs and prove useful to them.• Assisting in coordinating SME project activities with internal and external customers and stakeholders, including canvassing input, round table discussions, system/application demonstrations or other formats utilized for information gathering and data sharing.• Ensuring that issues and concepts identified during requirement elicitation and other work sessions are brought to the Team management for discussion and decision-making. • Providing financial data knowledge and guidance to ensure that Communication and Outreach efforts are developed and include a focus for both internal and external stakeholders.• Reviewing and analyzing legacy data for the purpose of data cleansing, data mapping and data transformation in support of the new business processes.• Transferring knowledge accumulated in the course of this project to operations staff.• Analyzing and identifying opportunities for re-engineering core business processes to streamline operations and/or to improve customer service.• Maintaining a current understanding of JCF issues and practices, coordinating with and supporting as needed the Unit operations staff responsible for the ongoing activities of the Justice Court Fund Unit.• Working directly with justices to examine and analyze a variety of reports and data submitted to ensure that the new JCF system will adequately capture similar data. Communication and Training• Ensure that any changes to accounting and auditing standards, legislation impacting local government reporting or OSC’s strategic direction that may occur are considered and incorporated into design requirements.• Assist in ensuring that training efforts for local government officials and LGSA staff are developed and scheduled for presentation in a timely manner as functionality is prepared to go live. • Effectively communicate with Team members and Management about project tasks, activities, expectations and decision points.Promote Staff Development• Provide clear direction, expectations, and feedback to enhance staff development including the preparation and delivery of performance reviews and learning plans, to ensure that staff are continuously developing in their current roles and progressing toward future career goals.• Provide guidance and support that facilitates critical thinking and the development of professional judgment.• Help develop the communication, technical expertise and problem solving abilities of staff.• Identify appropriate training and professional development opportunities for staff.Additional Comments: This position can be assigned to our Central Office in Albany or any of our Regional Offices. Travel to Albany, other Regional Offices, or other locations in NYS may be required.

The minimum qualifications required for this vacancy. Minimum Qualifications Must have at least seven (7) years of progressively responsible experience collecting, analyzing, or reporting government data, including the following (which may be concurrent): • At least one (1) year of supervisory experience in any of the areas identified above (optional).AND• At least one (1) years of experience in business process analysis for business process improvements solutions to enhance performance and productivity.AND• At least two (2) years of experience in interpreting legislation, evaluating agency standards as they apply to government reporting and implementing or recommending policies to administer them.An Associate's Degree may be substituted for two (2) years of general experience.A Bachelor's Degree may be substituted for four (4) years of general experience.A Master’s Degree in a closely related field may be substituted for an additional one (1) year of the general experience.

Additional comments regarding the vacancy. Additional Comments Knowledge, skills, and abilities: • Ability to work in a team environment • Ability to think independently • Strong analytical skills • Strong communication skills, both written and verbal skills• Strong knowledge local government operations• Strong leadership skills• Knowledge and use of technology• Ability to handle multiple and competing priorities• Strong work ethic and positive attitudeTelecommuting: The Office of the New York State Comptroller (OSC) supports telecommuting where it is reasonable to do so based upon the agency’s mission and operational needs. Generally, employees new to OSC will be restricted from telecommuting for at least 8 calendar weeks. After the initial 8 calendar week restriction, if an employee’s primary residence location, duties, and work performance are aligned with telecommuting and operational needs they may be allowed to do so. Generally, OSC employees may telecommute up to 5 days per pay period but may be approved to telecommute less.Reasonable Accommodation: The NYS Office of the State Comptroller provides reasonable accommodations to applicants with disabilities. If you need reasonable accommodation for any part of the application and hiring process, please notify the Division of Human Resources at (518) 474-1924.Equal Opportunity Employment: The Office of the NYS Comptroller values a workforce with a broad, diverse range of backgrounds and perspectives. All employees are expected to contribute to a professional environment focused on self-evaluation and improvement, as well as acceptance and support of coworkers.

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