What are the responsibilities and job description for the ACCOUNTING ADMINISTRATOR I (SUPERVISOR) position at State Controller's Office?
Duties Performed:
(Candidates must perform the following functions with or without reasonable accommodations.)
- Lead, direct, and develop professional staff involved in making apportionment payments to cities, counties, school districts, community colleges, and other local entities pursuant to various federal and state laws, Budget Act items, and other legal statutes.
- Review and approve payment documentation to ensure payments meet statutory requirements and are allocated appropriately, monitoring staff functions to ensure accuracy and timeliness.
- Lead, direct, and develop professional staff in preparing and responding to legislative bill analyses, requests for legal opinions, Executive Office inquiries, inquiries from external agencies, and special projects.
- Attend and participate in meetings and conferences with city and county officials and various state department personnel related to apportionment payments and statutory changes.
- Attend and participate in Fi$cal implementation meetings and trainings.
- Review and approve work schedules and timesheets.
- Recruit, interview, and hire staff following selection process standards.
- Foster individual growth through coaching and mentoring, collaborating with staff to identify staff goals.
- Evaluate staff performance on a regular basis, completing items such as expectations, probation reports, performance appraisals, individual development plans, merit salary adjustments, and disciplinary actions in a timely manner.
- Conduct bi-weekly one-on-one meetings and weekly unit staff meetings.
- Work with the section’s management to prepare budget change proposals and requests for legal opinions.
- Monitor and track workload to identify resources needed and business process improvements.
- Monitor and track work product and schedules to ensure accuracy and timeliness.
- Assess current processes and collaborate with staff to update and implement adequate internal controls to protect the state’s assets.
- Lead the section in accomplishing departmental, divisional, and sectional mission, vision, goals, and objectives.
You will find additional information about the job in the Duty Statement.
Working Conditions
This position is eligible for hybrid telework under California Government Code Section 14200 for eligible applicants residing in California. All telework schedules are subject to change and may be reevaluated at any time. Specific telework arrangements may be discussed in more detail with the respective hiring manager. Telework does not change the terms and conditions of employment, the essential functions of job duties, or required compliance with the State Controller's Office policies.
Minimum Requirements
You will find the Minimum Requirements in the Class Specification.- ACCOUNTING ADMINISTRATOR I (SUPERVISOR)
Additional Documents
- Job Application Package Checklist
- Duty Statement
Position Details
Department Information
The Office of the State Controller (SCO) is the destination employer within the State of California. As California’s chief fiscal officer, the Controller’s Office ensures accountability and transparency of California’s financial practices while promoting fairness and opportunity for all. Here, you’ll work in a collaborative and supportive environment with diverse opportunities for professional growth and development. A career with the SCO offers meaningful work that directly impacts the state’s future.
The Local Government Programs and Services Division (LGPSD) of the California State Controller’s Office partners with local governments across the state to promote transparency, accountability, and fiscal responsibility. This division oversees financial audits, provides guidance on state-mandated programs, and ensures local governments comply with reporting requirements - ultimately helping to safeguard public funds. In this division, you’ll be at the forefront of strengthening California’s communities through sound financial practices, while collaborating with local agencies to support their fiscal health. With a focus on public service, problem-solving, and community impact, this division offers a rewarding career path for those who want to make a difference in how local governments operate and serve their residents.
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Special Requirements
A resume is required.
A copy of your degree, transcripts, or degree evaluation is required.
Take the required examination here: Accounting Administrator I (Supervisor) Examination
Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 3/5/2025Who May Apply
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
- Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
- Resume is required and must be included.
- Degree and/or School Transcripts
Desirable Qualifications
- Excellent organizational, communication, and time management skills.
- Ability to apply accounting principles and procedures, analyze data and draw sound conclusions, develop an effective course of action, prepare complete and concise reports and communications in regards to problems and issues.
- Communicate effectively with internal and external parties at all levels.
- Ability to establish and maintain cooperative relationships with the public, and local, state, and federal officials.
- Ability to ensure compliance with laws, policies, procedures.
- Ability to plan and organize and evaluate workload and resources.
- Ability to interpret and apply laws, rules, standards, and procedures.
- Ability to be detailed- oriented while focused on accuracy and meeting competing deadlines.
- Ability to be flexible in response to changing workload, consider creative approaches, and apply novel solutions.
- Ability to plan, organize, and direct staff in a fast-paced work environment, with multiple assignments and changing priorities.
- Works well under pressure.
Benefits
Contact Information
The Hiring Unit Contact is available to answer questions regarding the position or application process.
Hiring Unit Contact:
Marshall Tovar
(916) 323-1499
mptovar@sco.ca.gov
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:EEO Officer
(916) 324-2223
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
