C. E. A.

With general direction provided by the State Controller/Chief of Staff, the successful candidate will function as critical senior executive leader, at the second organizational level, and will be expected to provide direction and policy development from a departmental perspective. This position will exercise oversight for administrative services consisting of programs such as the Information Systems Division, Administration and Disbursements Division, and the Personnel/Payroll Services Division, and Human Resources Office functionality. In addition, this position will apprise the Controller/Chief of Staff of major state and national developments affecting issues that fall within the jurisdiction of the Controller’s Office. Typical tasks assigned to this position include but are not limited to the following:

Duties and Responsibilities:

(Candidates must perform the following functions with or without reasonable accommodations.)

• With approval from the State Controller/Chief of Staff, set department policy using independent judgment regarding administrative matters such as program restructuring, reorganizing/re-engineering, and program direction;
• Make management decisions affecting the provision of administrative support to all divisions and programs within the Office of the State Controller. Administrative support includes, but is not limited to, (a) budget management, (b) purchasing, (c) contracting, (e) facilities lease, (f) accounting, and (g) risk management;
• Provide recommendations based on informed knowledge of the Office’s mission and statutory requirements for technologically advantageous methods to accomplish the goals of the Office;
• Develop and implement a succession planning strategy to ensure that the SCO has an effective workforce planning model and leadership skill assessment process for managers and supervisors;
• Develop and implement a business resumption plan to ensure that the SCO’s critical functions can continue during and after a disaster, and to re-establish full functioning as swiftly as possible;
• When required, represent the Controller at assigned boards and/or commission meetings; defend and support the position of the Controller and his/her mission;
• Travel to various locations to attend meetings, to present position statements, or to represent the Controller during budget hearings.

Minimum Requirements

• C. E. A.

Additional Documents

• Job Application Package Checklist

Position Details

Department Information

Special Requirements

Application Instructions

• Knowledge of the organization and functions of California State Government including the organization and practices of the Legislature and the Executive Branch; principles, practices, and trends of public administration, organization, and management; techniques of organizing and motivating groups; program development and evaluation; methods of administrative problem solving; principles and practices of policy formulation and development; and personnel management techniques; the department’s or agency’s Equal Employment Opportunity Program objectives; and a manager’s role in the Equal Employment Opportunity Program.
• Ability to plan, organize, and direct the work of multidisciplinary professional and administrative staff; analyze administrative policies, organization, procedures and practices; integrate the activities of a diverse program to attain common goals; gain the confidence and support of top level administrators and advise them on a wide range of administrative matters; develop cooperative working relationships with representatives of all levels of government, the public, and the Legislature and Executive branches; analyze complex problems and recommend effective courses of action; and prepare and review reports; and effectively contribute to the department’s or agency’s Equal Employment Opportunity objectives.

These knowledge and abilities are expected to be obtained from the following kinds of experience with substantial participation in the formulation, operation and/or evaluation of program policies (experience may have been paid or volunteer; in State service, other government settings, or in a private organization):

CEA Level A - Responsible for broad administrative and program activities, including the execution and/or evaluation of program policies.

CEA Level B - Responsible for extensive managerial and program administration or broad program manager experience with substantial participation in the formulation, operation, and/or evaluation of program policies.

CEA Level C - Responsible for extensive highly professional influence and contributes to program, policy, and the methods to provide professional services needed to set policies, to meet the mission of the State department and often exercising technical and or professional skills that are required at this level.

This examination consists of an evaluation of your Training and Experience weighted 100%.

Your Training and Experience will be evaluated based on the information indicated on your STD. 678 application. This examination will utilize an evaluation of each candidate’s experience and education/training compared to a standard developed from the class specification. For this reason, it is especially important that each candidate take special care in accurately and completely filling out their STD. 678 application. List all experience relevant to the minimum qualifications shown in this announcement, even if that experience goes beyond the seven-year limit printed on the application. Please read the “Minimum Qualifications” carefully to see what kind of information will be useful to the staff doing the evaluation. Supplementary information may also be accepted (e.g., a resume, etc.); however, it will not take the place of the information on your STD. 678 application. STD. 678 applications solely referring to the resume for information (i.e., “See Resume”) will be eliminated from the examination process and will not be scored.

STATEMENT OF QUALIFICATIONS INSTRUCTIONS:
Applicants who fail to submit the SOQ as instructed may be eliminated from the examination/hiring process.

The Statement of Qualifications (SOQ) should include detailed and concise information specifically addressing how the candidate's education, training, experience, and competencies relate to each of the items listed; responses should be high-level, but specific enough to provide the general nature of the services provided and involvement in the oversight.

The SOQ items must be numbered and addressed in the same order as listed; do not consolidate the responses. The SOQ should be no more than three pages in length, single-spaced, with one-inch margins and a minimum font size of Arial 12.

• Provide a brief summary of your knowledge and/or experience as it relates to California State Government, its budgeting process, and the impact to civil service employment.
• Describe your experience, and the number of years engaged in, organizing and managing a mandated program, and the nature of its complexity (i.e. sensitivity to Legislative scrutiny, or public perception). The response must be high-level, but specific enough to provide the general nature of the services provided and your involvement in the oversight.
• Please describe your involvement or experience with the implementation of change-management. What challenges did you experience, and how were they addressed?
• Please describe an instance when you were required to solicit support of executive leadership to pursue a program solution or discuss jurisdictional/control authority over a problem. Include in your response the item/issue, a high-level overview, and the outcome.
• Provide an example of your experience providing leadership over an enterprise-wide implementation, and your specific involvement with setting directions and/or establishing parameters by which the implementation was to occur. Please included whether your efforts were successful or not.

If you meet the requirements stated in this announcement, you may take this competitive examination. Possession of the Examination Qualifications requirements does not assure a place on the eligible list. Your performance in the examination will be compared with the performance of others who take this examination, and all successful candidates will be ranked according to their scores.

A minimum rating of 70% must be attained in the Examination to obtain list eligibility for this position. All candidates will receive written notification of their examination results.

The results of this examination will only be used to fill this position. Applications will be retained for twelve months.

Hiring interviews for the Job may be conducted with the most qualified candidates.

The examining Department reserves the right to revise the examination plan to better meet the needs of the service, if the circumstances under which this examination was planned change. Such revision will be in accordance with civil service law and rules and all competitors will be notified.

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.