What are the responsibilities and job description for the OFFICE TECHNICIAN (GENERAL) position at State Controller's Office?
- Provide clerical expertise and support in handling the most difficult and complex clerical and administrative tasks within Statewide Disability.
- Audit, sort and log incoming digital mail for reporting purposes in the Statewide Disability Program.
- Process Payroll Irregularity notices for the Disability Program area.
- Log and email notices to the appropriate department or campus.
- Distribute incoming disability documents and memos to appropriate staff.
- Be responsible for ordering abstract pay history reports and retrieve microfiche for out of history disability transactions.
- Work and cross-train on special projects as needed.
- Operate photocopy and microfiche equipment.
- Maintain filing system of personnel/payroll documentation for historical and research purposes.
- Update and maintain weekly workload statistics.
You will find additional information about the job in the Duty Statement.
Working Conditions
Minimum Requirements
You will find the Minimum Requirements in the Class Specification.- OFFICE TECHNICIAN (GENERAL)
Additional Documents
- Job Application Package Checklist
- Duty Statement
Position Details
Department Information
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Special Requirements
A resume is required.
A Statement of Qualifications is required; please see ‘Required Application Package Documents’ for instructions.
Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 4/21/2025Who May Apply
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
- Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
- Resume is required and must be included.
- Statement of Qualifications -
Submit a Statement of Qualifications (SOQ) in narrative format, stating what interests you about this position, Including the skills and abilities that make you a suitable candidate. The SOQ should be no longer than one page in length using size 12 font:
- Describe your specific skills or experience that will assist you to succeed in the Office Technician classification.
- Describe your experience working in a fast-paced environment and your ability to organize/prioritize your work to meet deadlines.
Resumes and cover letters cannot substitute for the SOQ. Applications submitted without the SOQ will not be considered for the position. Applications submitted without a SOQ in narrative format will be excluded from the recruitment process.
Desirable Qualifications
- Ability to uphold PPSD values: Professionalism, Accountability, Customer Service, Collaboration, and Trust
- Knowledge of SCO’s role in administering the State Payroll System.
- Experience reviewing and analyzing complex data and preparing reports.
- Ability to work collaboratively to identify system/program issues and propose solutions.
Benefits
Contact Information
The Hiring Unit Contact is available to answer questions regarding the position or application process.
Hiring Unit Contact:
Jesse Rios
(916) 322-3682
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:EEO Officer
(916) 324-2223
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
