What are the responsibilities and job description for the STAFF SERVICES ANALYST position at State Controller's Office?
- Provide advanced analytical and administrative support to the Division Chief. Administrative functions encompass evaluating and coordinating meeting schedules and calendars, assessing inter-office communication channels, analyzing stakeholder engagement strategies, and documenting and disseminating meeting minutes. Maintain analytical precision to ensure organizational efficiency and punctuality. Additional responsibilities involve scrutinizing travel logistics, orchestrating meeting arrangements, evaluating attendance patterns, assisting in agenda formulation, preparing and circulating presentation materials, documenting and releasing approved notes, tracking action item progression, designing and managing email distribution frameworks, and coordinating subsequent engagements.
- Systematically track, assess, and monitor division initiatives, action items, and projects. Analytically evaluate whether project objectives and milestones are achieved, and develop comprehensive project status reports based on data-driven insights.
- Act as an analytical intermediary between the Division Chief, Division Bureaus, and administrative staff, addressing a broad spectrum of issues including production metrics, workload dynamics, operational challenges, personnel matters, and special projects. Provide informed insights and recommendations based on evaluated data.
- Review and interpret departmental policies and updates from the Executive Office, analyzing their implications and offering evidence-based recommendations to Division management regarding their impact or potential influence on divisional operations.
- Conduct in-depth analysis and research, consulting with management to address division inquiries from constituents. Review and analyze documentation packages for submission to the executive office for approval. Provide analytical guidance on the routing process, maintain detailed records, and ensure timely execution of time-sensitive materials through systematic tracking.
- Maintain the SCO C Street Reception mailbox and respond to questions and requests.
- Receive front desk visitors and vendors and implement the visitor check-in process. Distribute visitor badges and communicate with C street division staff to provide an escort into the C street facilities.
- Assist staff with temporary badge requests. Initiate correspondence and liaise with C street division physical security representatives to provide temporary badges to staff and implement the temporary badge activation and reactivation processes.
- Instruct staff on security processes outlined by the Information Security Office and Business Services Office and communicate with C street security guards.
- Maintain reception desk logs, print materials, and perform weekly audit of temporary badges.
- Perform other work-related duties as required. This may include but is not limited to: Attend work-group committee meetings, and other problem-solving meetings to document and help in the process of developing best practices, policies or procedures. Attend various meetings to stay aware of relevant issues. Participate in presentations. Use various databases and software applications to perform job tasks and participate in training on new technologies as needed. Collaborate with staff to create, monitor, and update various documents, databases, tables, and charts.
You will find additional information about the job in the Duty Statement.
Working Conditions
This position is located at The Park, a quaint and historical campus environment two blocks from McKinley Park, in the heart of residential East Sacramento. Easily accessible from US 50 and I-80, The Park offers free parking, quick walks to local restaurant favorites, and countless lunchtime strolling opportunities through the quiet East Sacramento neighborhood.
Minimum Requirements
You will find the Minimum Requirements in the Class Specification.- STAFF SERVICES ANALYST
Additional Documents
- Job Application Package Checklist
- Duty Statement
Position Details
Department Information
The Office of the State Controller (SCO) is the destination employer within the State of California. As California’s chief fiscal officer, the Controller’s Office ensures accountability and transparency of California’s financial practices while promoting fairness and opportunity for all. Here, you’ll work in a collaborative and supportive environment with diverse opportunities for professional growth and development. A career with the SCO offers meaningful work that directly impacts the state’s future.
The State Accounting and Reporting Division (SARD) of the California State Controller’s Office plays a crucial role in ensuring the transparency, accuracy, and efficiency of the state’s financial operations. As the backbone of California’s financial reporting, SARD is responsible for preparing and publishing essential financial statements, overseeing the state’s budgetary control, and providing vital fiscal information to policy decision-makers and the public. Working in this division means contributing to the financial stability and integrity of the fifth-largest economy in the world with opportunities to engage in meaningful work, learn from seasoned experts, and grow your career in public finance.
Take the next step in your career with an organization that values innovation, integrity, and the well-being of its employees. Apply today and build a California where everyone thrives!
Visit our website to learn more about the State Controller’s Office.
How did you hear about us? Take our survey!
Special Requirements
A Statement of Qualifications is required; please see ‘Required Application Package Documents’ for instructions.
Take the required examination here: Staff Services Analyst Examination
Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 4/21/2025Who May Apply
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
- Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
- Resume is required and must be included.
- Statement of Qualifications -
The Statement of Qualifications (SOQ) must be typed in Arial font,12-point size, single-spaced, on 8.5” x 11” paper, one-inch margins, no more than two pages in length, indicate “Statement of Qualifications” at the top of the page, identify candidate’s name on each page, and answer the following question listed below. Resumes are not an acceptable substitute for the SOQ.
1. Describe how your education and experience will help you perform the duties of this position.
Desirable Qualifications
- Demonstrate initiative and analytical ability to research and analyze data and present ideas and draw sound conclusions effectively
- Strong communication skills
- Ability to work independently or as part of a team
- Knowledge and experience with Microsoft Word, Excel, and Outlook
- Strong organizational skills and a commitment to provide quality customer service
- Excellent attendance and dependability
- Ability to be flexible in response to changing workload
Benefits
Contact Information
The Hiring Unit Contact is available to answer questions regarding the position or application process.
Hiring Unit Contact:
Lucy Xiong
(916) 323-6455
LXiong@sco.ca.gov
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:SCO EEO Officer
(916) 324-2223
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
