Administrative Assistant 2, Albany - Vacancy ID# 180586

The duties that the incumbent of the vacancy will be expected to perform. Duties Description The Administrative Assistant 2 duties in the Division of Corporations, State Records and UCC will include but are not limited to the following: • Provide direct Administrative Assistance to the Division’s Staff Attorneys, Director, and Assistant Directors.• Drafting of letters, memoranda, reports and other documents for the Staff Attorneys, Division Director, General Counsel, Executive Office staff, and Corporate Reviewers, etc. (Orders to Show Cause, Notices of Petition, monthly credit card transactions)• Respond to written general correspondence and inquiries.• Maintain and update Division of Corporations, State Records, and Uniform Commercial Code website.• Create and update forms and brochures for filings by corporations and other business entities.• Respond to telephone and written inquiries from the various units of the Division and Department, the public and other state agencies regarding the functions of the Division.• Assist with the drafting of legislation and aid with the Division’s legislative program.• Aid with the Record Retention and Record Dispositions programs.• Prepare and respond to inmate letters and other correspondence assigned from Counsel’s Office.• Prepare notifications relating to resignations, designations, and special elections of public officers.• Track and monitor proclamation and publication in State Register and record keeping relating to Quarterly proclamations of corporations.• Verifying quarterly publication and record keeping of quarterly miscellaneous notices relating to corporations and LLP reinstatements.• Verifying quarterly publication of LLP revocations. Prepare document for Secretary’s signature.• Create erroneous entries and other certifications of LLP’s and prepare documents for publication in the State Register.• Respond to Governor’s Office Correspondence.• Update Internal Telephone List• Prepare Internal Controls Reviews for 8 units.• Update law books, NYCRR, etc.• Prepare concurrent resolutions for publication in the State Register.

The minimum qualifications required for this vacancy. Minimum Qualifications Minimum QualificationsPermanent service in this title or one year of permanent competitive or 55-b/c service in a title SG-13 or higher and otherwise eligible for transfer under Civil Service Law.Preferred Qualifications: • Experience supervising or managing employees in a professional training or HR role.

Additional comments regarding the vacancy. Additional Comments The Department of State is proud to be an equal opportunity employer. We encourage women, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, gender identity and/or expression, age, veteran status, disability status, arrest record or criminal conviction history, or any other category protected by law.We are happy to provide reasonable and religious accommodations during the hiring process for those in need. If you have a disability or special need that requires accommodation, please send a request to HRM.Recruitment@dos.ny.gov.* The work schedule listed is for the preferred hours for this position. Other options may be discussed during the interview phase.

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