What are the responsibilities and job description for the Program Aide - Vacancy ID# 184353 position at State, Department of?
The duties that the incumbent of the vacancy will be expected to perform. Duties Description The Program Aide duties in the Bureau of Fiscal Management will include but are not limited to the following: • Create and process DOS program requisitions, and purchase orders within the Statewide Financial System (SFS) and via NYS purchase card to secure various goods and services necessary to effectively and safely conduct core mission responsibilities. • Validate receipt of goods and services, verify expense reports, maintain account records and pay vendors and service providers, review vendor and service contracts and procurement regulations, review purchase documentation, track outgoing payments and monitor expenditures, reconcile statements and purchases. • Prepare analysis of vendor and service provider accounts, correspond with vendors, Department staff and other stakeholders and service providers, research and resolve invoice discrepancies and inquiries, occasionally provide tabular and narrative reports. • Enter and upload invoices into the Statewide Financial System (SFS), prepare electronic transfers and payments within SFS, post transactions using pre-established coding to Agency journals and ledgers, assist with Internal Controls audits and maintain petty cash system.
The minimum qualifications required for this vacancy. Minimum Qualifications 70.1 TRANSFER QUALIFICATIONS: Permanent service in this title or one year of permanent competitive or 55-B/C service in a title SG-11 or higher and otherwise eligible for transfer under Civil Service Law.A list of titles approved for transfer is available through Civil Service GOT-IT at: https://careermobilityoffice.cs.ny.gov/cmo/gotit/.It is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume. Failure to show how you meet the minimum qualifications above may result in disqualification and removal from consideration.Non-Competitive Minimum Qualifications: The minimum qualifications for Non-Competitive appointment are: You must meet the minimum qualifications from the most recent examination announcement. One year of permanent, contingent permanent, or 55 B/C service in an office assistant, clerical, keyboarding, or paraprofessional*** title allocated to Grade 6 or higher.To view a list of qualifying titles visit: https://www.cs.ny.gov/examannouncements/announcements/00528qualifying.cfm.***Only paraprofessional titles in an office environment will be considered qualifying. Service in a direct care title is NOT qualifying. Examples of NON-qualifying titles are: Developmental Disabilities Secure Care Treatment Aide 1, Direct Support Assistant, Licensed Practical Nurse, Mental Health Therapy Aide, and Security Services Assistant.It is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume. Failure to show how you meet the minimum qualifications above may result in disqualification and removal from consideration.
Additional comments regarding the vacancy. Additional Comments The Department of State is proud to be an equal opportunity employer. We encourage women, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, gender identity and/or expression, age, veteran status, disability status, arrest record or criminal conviction history, or any other category protected by law.We are happy to provide reasonable and religious accommodations during the hiring process for those in need. If you have a disability or special need that requires accommodation, please send a request to HRM.Recruitment@dos.ny.gov.NOTE ON TELECOMMUTING: The Department of State employees may be approved for a maximum of 50% telecommuting, however, they are required to apply and obtain approval through management in accordance with The Department of State Telecommuting Program Guidelines.
Some positions may require additional credentials or a background check to verify your identity.
The minimum qualifications required for this vacancy. Minimum Qualifications 70.1 TRANSFER QUALIFICATIONS: Permanent service in this title or one year of permanent competitive or 55-B/C service in a title SG-11 or higher and otherwise eligible for transfer under Civil Service Law.A list of titles approved for transfer is available through Civil Service GOT-IT at: https://careermobilityoffice.cs.ny.gov/cmo/gotit/.It is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume. Failure to show how you meet the minimum qualifications above may result in disqualification and removal from consideration.Non-Competitive Minimum Qualifications: The minimum qualifications for Non-Competitive appointment are: You must meet the minimum qualifications from the most recent examination announcement. One year of permanent, contingent permanent, or 55 B/C service in an office assistant, clerical, keyboarding, or paraprofessional*** title allocated to Grade 6 or higher.To view a list of qualifying titles visit: https://www.cs.ny.gov/examannouncements/announcements/00528qualifying.cfm.***Only paraprofessional titles in an office environment will be considered qualifying. Service in a direct care title is NOT qualifying. Examples of NON-qualifying titles are: Developmental Disabilities Secure Care Treatment Aide 1, Direct Support Assistant, Licensed Practical Nurse, Mental Health Therapy Aide, and Security Services Assistant.It is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume. Failure to show how you meet the minimum qualifications above may result in disqualification and removal from consideration.
Additional comments regarding the vacancy. Additional Comments The Department of State is proud to be an equal opportunity employer. We encourage women, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, gender identity and/or expression, age, veteran status, disability status, arrest record or criminal conviction history, or any other category protected by law.We are happy to provide reasonable and religious accommodations during the hiring process for those in need. If you have a disability or special need that requires accommodation, please send a request to HRM.Recruitment@dos.ny.gov.NOTE ON TELECOMMUTING: The Department of State employees may be approved for a maximum of 50% telecommuting, however, they are required to apply and obtain approval through management in accordance with The Department of State Telecommuting Program Guidelines.
Some positions may require additional credentials or a background check to verify your identity.
