Administrative Assistant 2 (PCN 10-0002)

The Department of Natural Resources, Office of the Commissioner, is recruiting for an Administrative Assistant 2 in Anchorage.

 

This position is open to Alaska Residents only. 

Please check our residency definition to determine if you qualify.

 

What You Will be Doing

• Providing front office support to include greeting guests and answering and routing our office’s telephone lines.
• Providing excellent customer service to customers, coworkers, private companies, members of the public, executives, and senior leadership staff.
• Coordinating with Divisions, other State Departments, and outside organizations for meetings, events, and other purposes.
• Use of the State of Alaska website and SOA programs to complete assigned duties such as travel, payroll, and A/P.
• Use of Microsoft Office applications, Adobe, and state systems to prepare documentation and data.

 

Mission and Culture

The Department of Natural Resources, Office of the Commissioner, is seeking an individual who demonstrates a high level of professionalism, can work independently and enjoys customer service in a fast-paced environment, data entry, and a varied and interesting workload. Our team diligently works together in support of our mission to develop, conserve, and maximize the use of Alaska’s natural resources consistent with public interest. We’re an ideal fit for someone with the intent of growth within the state workforce, as this office provides ample networking, leadership, and training opportunities for advancement. This position is relied upon to support administrative processes for A/P, travel, inventory, oversight of various inboxes and the student intern program, general administrative support, customer service, and special projects and duties as assigned. 

 

Benefits of Joining Our Team

Our team is a dynamic and collaborative group of professionals dedicated to achieving our mission and taking part in DNR’s amazing workplace culture. The Commissioner’s Office offers ample opportunities to gain experience and training for future career advancement, as well as unique oversight of our Divisions and what they do while encouraging a healthy work-life balance. Additionally, the state offers an excellent health insurance package and 11 annual paid holidays. 

 

The Working Environment You Can Expect

This position is located in the Atwood Building in downtown Anchorage, in Suite #1400, with parking access at our garage across the street. In-person office hours are from 8:30 AM to 5:00 PM Monday through Friday, with a 7.5-hour daily work schedule and some telework flexibility. Our office has a beautiful view of the Chugach Mountain Range and is in close proximity to a wide range of services, shopping, restaurants, coffee shops, the park strip, and the Coastal Trail system.

 

We are looking for someone with the following competencies.

• Writing: Recognizes or uses correct English grammar, punctuation, and spelling; communicates information (for example, facts, ideas, or messages) in a succinct and organized manner; produces written information, which may include technical material, that is appropriate for the intended audience.
• Flexibility: Is open to change and new information; adapts behavior or work methods in response to new information, changing conditions, or unexpected obstacles; effectively deals with ambiguity.
• Interpersonal Skills: Treats others with courtesy, sensitivity, and respect.   Considers and responds appropriately to the needs and feelings of different people in different situations.
• Clerical: Knowledge of filing, typing, entering data, maintaining records, taking shorthand, and using and completing forms.
• Stress Tolerance: Deals calmly and effectively with high stress situations (for example, tight deadlines, hostile individuals, emergency situations, dangerous situations).

Six months of entry-level technical experience in one or more administrative functional areas such as human resources, accounting, administration, and procurement. This experience includes work such as Administrative Assistant 1, Accounting Technician 1, Human Resource Technician 1, and similar classes with the State of Alaska or the equivalent with another employer.

OR
One year of advanced-level clerical experience. This experience includes work such as Office Assistant 2, Accounting Clerk, and similar classes with the State of Alaska or the equivalent with another employer.

OR
One year of post-secondary education from an accredited college (32 semester hours or 48 quarter hours equals 1 year)

OR
One year of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.)

Special Note:
Examples of entry-level technical experience include:
-Assisting in the preparation of reports reflecting the examinations made, discrepancies noted, and the corrective entries required for adjusting accounts. Assisting with the implementation of corrections.
-Verifying the accuracy and completeness of accounting data and documents; determining the general ledger accounts, journals, and subsidiary accounts affected and the debit and credit entries to be made; determining the entries required to bring accounts into balance; preparing encumbrances, expenditures, adjustments, billings, and other transaction documents for the account; and maintaining records of transactions and current status of accounts.
-Preparing standard and ad hoc reports; making periodic projections and analyzing trends; notifying supervisor of need for additional promotional efforts; and recommending additional promotional materials or methods to secure optimum enrollment.
-Receiving supply requests, reviewing and approving for completeness and conformity to guidelines. Preparing and processing various documents such as purchase orders, delivery orders, and bid specifications.

Examples of advanced clerical experience include:
-Reviewing complex or questionable applications or documents and searching files and regulations to determine accuracy of information to clarify applicant status; using judgment in applying criteria, rules, regulations, and policies; providing information to organizational unit staff on administrative processes and procedures; tracking expenditures; and completing necessary administrative paperwork according to regulations.
-Composing letters and memoranda; completing and reviewing forms for completeness and accuracy using readily available information from multiple sources and established guidelines and procedures. Examples of such tasks include time sheets, appointment paperwork, or required drug testing notifications for employees in positions requiring possession of a valid Commercial Driver's License (CDL).

 

**NOTE: PLEASE READ THE FOLLOWING CAREFULLY**

 

If selected for an interview, the applicant must provide the following:

• A minimum of three professional references, with at least one being a current or former supervisor.
• Two most recent performance evaluations or letters of reference, if available.

 

Application Notice

You can ONLY apply for this position through the Workplace Alaska website or a hardcopy application. Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska “How to Apply" page. Your application must be submitted by 5:00 p.m. Alaska Standard Time on the closing date.  

 

Supplemental Questions

For your application to be evaluated, you must answer the Supplemental Questions.  The State of Alaska (SOA) uses four proficiency levels to measure and describe an applicant’s level of competence in applying certain behaviors, knowledge, skills, and abilities to accomplish a specific task. The four proficiency levels are Mastery, Fluency, Literacy, and Discovery. You must rate your proficiency level for each competency listed in the supplemental questions.

 

Education

If post-secondary education is required to meet the minimum qualifications, you must fill out the Education section of the application. If you have not obtained a degree, please indicate the units completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position. 

 

Special Instructions for Foreign Education

Education completed in foreign colleges or universities may be used to meet the minimum qualifications listed above. If utilizing this education, you must show that the education credentials have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. post-secondary institution reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the post-secondary institution. It is your responsibility to provide such evidence when applying. 

 

Work Experience

If using work experience not already documented in your application, also provide the employer’s name, job title, employment dates, and whether full or part-time. Applications will be reviewed to determine whether the responses are supported and minimum qualifications are clearly met. If they are not, the applicant may not advance to the recruitment interview and selection phase. 

 

Note: Attaching a resume is not an alternative to filling out the application entirely. Noting, "see resume" or any similar response on any portion of your application may lead to a determination that your application is incomplete and removal from consideration for this job posting.  

 

Bargaining Unit

If you are a current state employee, please mark the union you are a member of at the time of application. Do not complete this question if you are not a current state employee. 

 

EEO Statement

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or 465-4095 in Juneau or (907) 465-3412 (TTY) or correspond with the Division of Personnel & Labor Relations at P. O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.

Workplace Alaska Application Questions & Assistance

Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll-free) or (907) 465-4095 if you are in the Juneau area. Requests for information may also be emailed to recruitment.services@alaska.gov.

 

For assistance with your password, please visit the reset password page.

 

For specific information about this position, please get in touch with the hiring manager at the following:

 

Melissa Hurley-Marvin

Deputy Director

Phone: 907-465-3379

Email: melissa.hurley-marvin@alaska.gov

Salary : $26