Chambers Judicial Assistant 1 (41-3345) Dillingham Superior Court

The Dillingham Superior Court of the Alaska Court System seeks candidates for a Chambers Judicial Assistant 1 (salary range 12) reporting to the Honorable Christina Reigh.  This position will provide support in a variety of administrative areas.

Applicants transferring from another State of Alaska agency or applicants with prior work experience or education in the legal field may receive consideration for advance step placement. 

Chambers Judicial Assistant and Courtroom Judicial Assistant Duties:

• Responsible for the timely flow of paperwork between the judge and clerk's office; type or transcribe and proofread correspondence, copy and distribute letters, judgments, orders and other documents generated and received in chambers;
• File judge's correspondence, copies of decisions and all other documents received; ensure timely docketing and event updates into the case management system; run case audit reports to ensure accuracy of data and timely tracking of workflow;
• Screen all visitors and telephone calls; schedule all meetings and visitor appointments; function as secretary for visiting judges; work files that have motions pending and route these to the judge when ready for decision;
• As a courtroom judicial assistant, set up the courtroom for each day's calendared hearings; perform microphone checks and distribute daily calendars; ensure files are prepped and ready for each hearing; set up the courtroom for weekend and holiday arraignments; keep an adequate supply of court forms;
• Monitor microphones and production of a clear and audible recording of each hearing; prepare accurate and concise log notes of proceedings; distribute log note copies to parties;
• Introduce each court session, administer oaths, call roll of prospective jurors, mark and secure all exhibits admitted as evidence;
• Occasionally travel to other court locations to perform in-court duties as necessary;
• Assist as a back-up for the Clerk's office when short-staffed.

This position is assigned to the court's partially exempt service; incumbents serve "at-will" to the hiring authority. 

PLEASE NOTE: Upon the retirement or resignation of the Superior Court Judge, this position will end unless the incumbent is interviewed and selected by a new incoming judge.   

Work Hours:  Full-time court employees are scheduled to work 37.5 hours per week. The work hours for this position are Monday – Friday, 8:00 a.m. to 4:30 p.m. with a one-hour lunch break. 

LEGAL RIGHT TO ACCEPT EMPLOYMENT The State’s online recruitment system, Workplace Alaska, requires applicants to certify that they have a legal right to accept employment in the United States. It is the responsibility of the employee to maintain the appropriate documentation to accept or continue legal employment.  The State of Alaska does not function as an employer sponsor.

Benefits Available to Full-Time Employees: 

• 12 paid holidays per year
• Medical and dental coverage for employee and eligible dependents
• Vision plan (optional)
• Employer-paid Basic Life insurance with additional coverage available
• Membership in the Public Employees Retirement System (PERS)
• Alaska Supplemental Annuity Plan (SBS) in lieu of contributions to Social Security
• Alaska Deferred Compensation Plan (optional)
• Personal leave accrual

See http://doa.alaska.gov/drb/index.html for additional information.    

For more information on the City of Dillingham, please visit: www.dillinghamak.us      

IMPORTANT:  Please attach a letter of interest in employment with the Alaska Court System.  Failure to submit a letter may disqualify you from consideration for an interview. 

For more information on the Alaska Court System, please visit:   

http://www.courts.alaska.gov 

For information about what state courts do, please watch the following short video:   

VIDEO: The who, what, when, where and how of state courts 

The Alaska Court System is an EEO employer and proudly promotes diversity.

Graduation from high school or completion of a General Education Development (GED) certificate.
 
AND

Two years of progressively responsible, fully qualified work experience as an administrative assistant.
 
AND

The ability to keyboard at least 40 words per minute (net).


Substitution: 
 
Completion of an appropriate vocational training course of study such as legal secretary, paralegal, or office skills will substitute for one year of the required administrative assistant work experience.
 
A bachelor's degree from an accredited college will substitute for one year of the required administrative assistant work experience.
 
Twelve months of work experience performing general clerical work that demonstrates work skills equal to those of a Court Case Manager 1 with the Alaska Court System will substitute for one year of the required administrative assistant work experience.
 
NOTE: Work experience as a legal administrative assistant is preferred. Positions in this job classification are in the partially-exempt service and serve at-will to the appointing authority.
 

This applies to your application submission.   

Documents to be Attached to the Application (REQUIRED): 

• A letter of interest, completed per the instructions below.    
• Post-secondary transcripts, if using education to meet minimum qualifications.    
• Keyboarding certification dated within one year showing a keyboarding speed of at least 40 words per minute (net). 

Documents to be Submitted at the Time of Interview (REQUIRED):  If you are selected to advance to the interview phase of the recruitment process, you must provide the following at the time of the interview (if not already attached to your application): 

• Copies of your most recent (2) performance evaluations, if available.    
• A list of three (3) professional references who have had supervisory authority over you along with their daytime contact phone numbers and email addresses.

LETTER OF INTEREST Please attach a professional letter of interest to your application before submitting it online or, if unable to attach to your application, email it to recruitment@akcourts.gov.   

Your letter should: 

1) Be professionally written and include proper format, grammar, spelling, and punctuation. 

2) Explain how you meet the minimum qualifications of the position. 

3) Express your interest in employment with the Alaska Court System.  

Your letter will be used to help determine which applicants will advance to the interview phase of the recruitment and selection process.   

KEYBOARDING CERTIFICATION REQUIRED Attach a recent keyboarding certification (dated within one year) to your application that verifies your keyboarding speed of 40 wpm or higher (net). Online keyboarding tests (often at no cost) are accepted with a valid website address noted on the document.  Acceptable websites include: www.ratatype.com and www.typingtest.com.   

In addition, keyboarding tests are given at any Alaska Job Center location.  A list of locations is available at: http://www.jobs.state.ak.us/offices.  

WORK HISTORY 

If using work experience not already documented in your application, provide the employer’s name, your job title, dates of employment and whether full or part-time. Applications will be reviewed to determine if the responses are supported and Minimum Qualifications are clearly met. If they are not, the applicant will not advance to the interview and selection phase of the recruitment.   

EDUCATION 

If post-secondary education is required to meet the Minimum Qualifications, you must fill in the Education and Training section of the application. If you have not obtained a degree, please indicate the number of credit hours earned in the Degree Obtained field. Copies of academic transcripts will be required at time of interview.   

SELECTION PROCEDURE 

Applicants will be required to meet the Minimum Qualifications as outlined above. Unfortunately, we cannot always interview all applicants. If your application is considered "not qualified," you will be sent a notice within two weeks after the closing date for this recruitment. If you believe your application was improperly disqualified, you may appeal this decision to the Human Resources Director at 820 West 4th Avenue, Anchorage, AK 99501-2005 within five workdays from the date the notice is mailed to you. Qualified applications will be forwarded to the hiring supervisor.   

NEPOTISM REVIEW 

To avoid a conflict of interest and the appearance of impropriety, applicants who have a spouse, close relative, and/or regular member of their household employed by the Alaska Court System may not be considered for employment without the approval of the Administrative Director.   

BACKGROUND CHECK 

A background check will be conducted prior to an employment offer being made. Applicants who have prior convictions that have been set aside under the terms of a suspended imposition of sentence (SIS) may answer "no" to these questions. If you are not sure if your situation requires disclosure, please contact the Human Resources Department at (907) 264-8242. The Court System reserves the right to confirm all background information. 

Contact Title: Recruitment  

E-Mail: recruitment@akcourts.gov

Mailing Address: 820 West 4th Avenue, Anchorage, AK 99501 

Phone Number: (907) 264-8242

Salary : $38