Office Assistant 4

Salary : $24.19 Hourly

Location : Juneau, AK

Job Type : Full Time

Job Number : 47060

Department : Health

Division : Public Health

Opening Date : 10 / 17 / 2024

Closing Date : 2 / 18 / 2025 5 : 00 PM Alaska

Division : Public Health

Position Open To : Alaska Residents Only

Bargaining Unit : Supervisory

Range : 12

Job Description

• THE RECRUITMENT PERIOD FOR THIS JOB ANNOUNCEMENT HAS BEEN EXTENDED

This position is open to Alaskan Residents only.

Please check out to determine if you qualify.

What you will be doing :

Join our team as an Office Assistant 4, where you'll take on the role of Office Manager for the Juneau and Sitka Public Health Centers. In this position, you'll :

If you're organized, detail-oriented, and ready to make a difference, we want to hear from you!

Our organization, mission, and culture :

The mission of the Division of Public Health is to protect and promote the health of Alaskans.

As a member of the Section of Public Health Nursing, you will contribute every day to the improvement of the health of Alaskans and their families.

The Division of Public Health exemplifies these values :

The benefits of joining our team :

Become a member of an innovative team that collaborates with communities all across Alaska to create meaningful contributions to the public's health. Learn and grow in the Last Frontier while making a difference where we live, work, and play. Enjoy excellent benefits, including meaningful work, generous leave accrual, and 12 paid holidays annually.

The working environment you can expect :

This position is based in the Juneau Public Health Center, 3412 Glacier Highway. Juneau is a beautiful coastal community in Southeast Alaska and the capital of Alaska. Enjoy a walk along the lake at lunch, or in the summers, fish for salmon after work, just two minutes from the office.

Who we are looking for :

To be successful in the position, the candidate will need the following core competencies :

Special Note :

A cover letter is NOT required for this position. Your complete application will be used to determine which applicants advance to the interview phase of the recruitment and selection process.

To view the general description and example of duties for the position, please go to the following link and search for Office Assistant 4 :

Minimum Qualifications

High school diploma or the equivalent.

One year of office work experience providing a broad range of clerical support that includes performing reception duties, answering routine questions on services or products, retrieving information from electronic or hard copy files, recording expenditures and receipts, or typing routine correspondence.

Special Note :

High school diploma equivalent" means one of the following : 1) a G.E.D.; 2) completion of any basic adult education course equivalent to 480 class hours (16 weeks at 30 course hours per week); 3) acceptance in full standing by an accredited college or university; 4) highest grade of school completed plus an amount of paid or volunteer experience that totals 12 years and includes basic clerical tasks such as greeting clients, answering phones, typing, filing, sorting mail, entering data, receiving payments, making change, or maintaining logs.

Some positions in this class may require the incumbent to operate motor vehicles. Such positions require that the applicant possess a regular Alaska driver's license and be 18 years of age or older.

Some positions in this class may require skill in typing. Recruitment and selection may include this requirement.

Additional Required Information

At the time of the interview, please provide the following :

If chosen for the position, the candidate will be required to provide the following items before employment :

Please read the below information carefully. This applies to your application submission.

EDUCATION

To verify education is being used to meet and / or support the required minimum qualifications / competencies, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications / competencies for a position and are required with each application. (Unofficial is okay; please ensure the institution / URL name is listed on the transcripts). Transcripts can be attached at the time of application or provided at the time of interview; if not, transcripts will be required before employment.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION

If education is completed in a foreign college or university, it may be used to meet the above requirements, if applicable. If utilizing this education, you must show that the education credentials have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying. The omission of the required documentation listed will result in an incomplete application, and you will not receive further consideration.

WORK EXPERIENCE

When using work experience not already documented in your application, please provide the employer's name, your job title, employment dates, and whether you were working full-time or part-time. Applications will be reviewed to determine if the responses are supported and if minimum qualifications are met. Work experience needed to meet the minimum qualifications must be documented in the application. If the application does not support minimum qualifications, the applicant may not advance to the interview and selection phase of the recruitment. A resume will not be used to determine that minimum qualifications have been met for the position to which you are applying.

If you have currently or previously been appointed to a flexibly staffed position, please ensure your work experience within a flexibly staffed position indicates the actual dates employed at each level. Ensure your time and any subsequent flex promotion(s) are documented as a separate position. This is required as minimum qualifications require experience at a particular level in which the lower level may not be considered. If this information is not accurately reflected in your application, this may cause the processing of your application for consideration to be delayed.

NOTE : Attaching a resume or curriculum vitae is not an alternative to filling out the application. Noting "see resume or CV" or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.

The State of Alaska does not provide VISA Employer sponsorships.

MULTIPLE VACANCIES

This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.

APPLICATION NOTICE

You can ONLY apply for this position through the Workplace Alaska website or via hardcopy application. If you accessed this recruitment bulletin through a job search portal such as AlaskaJobs or any other database, you MUST use a Workplace Alaska online or hardcopy application to apply successfully. Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska "How to Apply" webpage, found here :

NOTICE

Questions regarding the application process can be directed to the Workplace Alaska hotline at 800-587-0430 (toll-free) or (907) 465- 4095. If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the 'govermentjobs.com' domains. For information on allowing emails from the 'governmentjobs.com' domains, visit the Lost Password Help page at

EEO STATEMENT

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-4095 in Juneau or TTY : Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at P. O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.

WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE

Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll-free) or (907) 465-4095 if you are in the Juneau area. Requests for information may also be emailed to

For applicant password assistance, please visit

Contact Information

For specific information about the position, feel free to contact the hiring manager at :

Alison Gottschlich / Public Health Nurse 4

Phone : 907-465-1273

E-mail :

Careers with the State of Alaska offer MANY benefits

The following information describes typical benefits available to employees of the State of Alaska. Actual benefits received may differ by bargaining unit or branch of government, position type, or be prorated for other than full time work.

For a quick breakdown of the insurance, health, and retirement benefits available for State Employees you can view an (Please note this video is specifically designed for new State Employees.)

Insurance Benefits

The following employee groups are under AlaskaCare Benefits administered by the State : See for additional information.

AVTEC

General Government

Optional Insurance Benefits

Term life (employee, spouse or qualified same sex partner, and dependents)

Retirement Benefits

See for additional information

Paid Leave & Other Benefits

I acknowledge and I understand that the education and / or experience being used to meet the minimum qualifications for this position must be adequately documented in this application in order to be considered.

Required Question

Salary : $24