What are the responsibilities and job description for the Payroll Services Supervisor position at State of Alaska?

Salary : $2,658.40 Biweekly

Location : Juneau, AK

Job Type : Full Time

Job Number : 48771

Department : Administration

Division : Finance

Opening Date : 01 / 08 / 2025

Closing Date : 1 / 23 / 2025 5 : 00 PM Alaska

Division : Finance

Position Open To : Alaska Residents Only

Bargaining Unit : Confidential Unit

Range : 17

Job Description

Come join the State of Alaska!

This job class uses Competency Based minimum qualifications (MQs). Please read the Competency Based MQ instructions below to learn more.

The Department of Administration, Division of Finance is recruiting for a Payroll Services Supervisor in Juneau!

This position is open to Alaska Residents only. Please check our to determine if you qualify.

What You Will Be Doing :

This position is responsible for managing the personnel and payroll functions of the Public Protection Technical Service Center. Its main duties include overseeing a team that ensures the timely and accurate submission of payroll, leave, and personnel actions in accordance with established rules and regulations.

Our Mission, Values, and Culture :

Statewide Payroll Services cultivates a productive work environment emphasizing integrity, professionalism, empowerment, approachability, continuous learning, and accountability.

Benefits of Joining Our Team :

This is a great opportunity for those individuals looking to advance their career in the human resources field with the State of Alaska. The incumbent will have the opportunity to gain valuable experience, receive support for career progression, and benefit from the guidance and training provided by seasoned payroll professionals.

The Working Environment You Can Expect :

You will enjoy a workplace with a view of Juneau, Alaska's beautiful downtown scenery. Located on the 8th floor of the State Office Building, you are within close walking distance to coffee shops, restaurants, and numerous nature trails.

Who We Are Looking For :

We are interested in candidates who possess some or all of the following position-specific competencies :

Interpersonal Skills : Shows understanding, friendliness, courtesy, tact, empathy, concern, and politeness to others; develops and maintains effective relationships with others; may include effectively dealing with individuals who are difficult, hostile, or distressed; relates well to people from varied backgrounds and different situations; is sensitive to cultural diversity, race, gender, disabilities, and other individual differences.
Stress Tolerance : Deals calmly and effectively with high stress situations (for example, tight deadlines, hostile individuals, emergency situations, dangerous situations).
Accountability : Holds self and others accountable for measurable high-quality, timely, and cost-effective results. Determines objectives, sets priorities, and delegates work. Accepts responsibility for own actions and decisions. Complies with established control systems and rules.

If this sounds like your skill set, or one you would like to develop, please submit an application through Workplace Alaska.

To view the general description and example of duties for the position, please go to the following link : https : / / www.governmentjobs.com / careers / Alaska / classspecs

Minimum Qualifications

Competency Based Minimum Qualifications Instructions

This job class uses competency based minimum qualifications. Please ensure your application (through work history, volunteer experience (duties summary), training, education, licenses, certifications, etc.) supports how you have gained the knowledge, skills, abilities, and behaviors (competencies) and that you possess the minimum required competencies for the job class.

Competency Description

The competency description(s) listed below have been designed to promote a common understanding of the essential elements of the job class. They highlight the more general and customary knowledge, skills, abilities (KSAs), tasks, and behaviors used to describe the competency. They typically list expectations, as opposed to specific tasks, and are to be used only as parameters and guidelines. A competency's description is not intended to exclusively define every KSA, task, and behavior needed to successfully meet the competency, but rather to provide the manager / agency with a broad reference of options as to how an applicant can meet the job expectation.

Please ensure your application (through work history, training, education, licenses, certifications, etc.) supports / demonstrates you possess the minimum required competencies for the job class.

Minimum Qualifications :

Any combination of education and / or experience that provides the applicant with competencies in :

Analytical Thinking / Problem Solving : Uses a logical, systematic, sequential approach to address problems or opportunities or manage a situation by drawing on one's knowledge and experience base and calling on other references and resources as necessary.

Oral and Written Communication : Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral and written presentations; listens to others, attends to nonverbal cues, and responds appropriately.

Personnel and Human Resources : Knowledge of hiring, classification, benefits, labor relations, negotiation, and Federal, state, and local employment regulations.

Supervision : Plans, distributes, and monitors work assignments; sets task priorities; evaluates work performance and provides feedback to others on their performance; ensures that staff are appropriately selected, utilized, and developed, and that they are treated in a fair and equitable manner. Assignments include the authority and responsibility to recommend or independently take action to employ (i.e., appoint, transfer, promote), discipline or discharge, or adjudicate grievances of direct reports.

Technical Competence : Uses knowledge that is acquired through formal training or extensive on-the-job experience to perform one's job; works with, understands, and evaluates technical information related to the job; advises others on technical issues.

Equivalent to those typically gained by :

Any combination of preparatory post-secondary education and / or progressively responsible experience in payroll services, human resource management, business administration, supporting management in running an organization / enterprise or supporting professionals working in human resources (such as recruitment, payroll, classification and compensation, employee and labor-management relations, employer provided benefit programs, employment law compliance, or employee training).

Special Note :

Competencies" means a combination of interrelated knowledge, skills, abilities, and behaviors that enable a person to act effectively in a job or situation.

Typically gained by" means the prevalent, usual method of gaining the competencies expected for entry into the job.

Training" and "education" in this guidance are synonyms for the process of acquiring knowledge and skills through instruction. It includes instruction through formal and informal methods (such as classroom, on-line, self-study, and on-the-job), from accredited and unaccredited sources, and long-duration (such as a post-secondary degree) and short-duration (such as a seminar) programs.

Progressively responsible" means indicating growth and / or advancement in complexity, difficulty, or level of responsibility.

Human resource" includes experience in recruitment and selection, classification, employee training, employer provided benefits programs, employment law compliance, personnel, payroll processing or system administration, or labor relations. Supervision of subordinates does not in itself constitute human resource work.

Additional Required Information

At the time of the interview, please ensure that you provide the following materials :

Copies of your two (2) most recent performance evaluations. Letters of recommendation from a current or previous supervisor may be substituted.

List of three (3) professional references, if not already listed in application.

Please read the below information carefully. This applies to your application submission.

THIS RECRUITMENT IS FOR ALASKA RESIDENTS ONLY

This recruitment is open to Alaska Residents only. Applicants must meet in order to be considered for employment at this time.

EEO STATEMENT

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or (907) 465-4095 in Juneau or TTY : Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at : P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.

Please be sure to check your junk folder for any messages that may be sent to you about this recruitment.

Contact Information

For specific information in reference to the position, please contact the hiring manager :

Shawna Libby

Administrative Officer 2

Phone : 907-465-5615

Careers with the State of Alaska offer MANY benefits

The following information describes typical benefits available to employees of the State of Alaska. Actual benefits received may differ by bargaining unit or branch of government, position type, or be prorated for other than full time work.

For a quick breakdown of the insurance, health, and retirement benefits available for State Employees you can view an (Please note this video is specifically designed for new State Employees.)

Insurance Benefits

Health insurance, which includes employer contributions toward medical / vision / dental

The following employee groups are under AlaskaCare Benefits administered by the State : See for additional information.

AVTEC

Confidential

Correctional Officers

Marine Engineers

Mt. Edgecumbe Teachers

Supervisory

Unlicensed Vessel Personnel / Inland Boatman's Union

Exempt employees (not covered by collective bargaining)

The following employee groups are covered by Union health trusts. Contact the appropriate Union for additional information.

General Government

Labor, Trades and Crafts

Public Safety Employees Association

Masters, Mates & Pilots

Employer paid Basic Life insurance with additional coverage available (amount depends on Bargaining Unit)

Optional Insurance Benefits

Group-based insurance premiums for

Term life (employee, spouse or qualified same sex partner, and dependents)

Long-term and short-term disability

Accidental Death and Dismemberment

Long-term care (self and eligible family members)

Supplemental Survivor Benefits

Employee-funded flexible spending accounts for tax savings on eligible health care or dependent care expenses

Retirement Benefits

Membership in the Public Employees Retirement System (PERS) / Teachers' Retirement System (TRS)

Matching employer contribution into a defined contribution program (new employees)

Employer contribution into a defined benefit or defined contribution program (current employees)

Contributions to the Alaska Supplemental Annuity Plan in lieu of contributions to Social Security

Option to enroll in the Alaska Deferred Compensation Program

Note : The Defined Contribution Plan, Supplemental Annuity Plan and Deferred Compensation Program offer a variety of investment options

See for additional information

Paid Leave & Other Benefits

Personal leave with an accrual rate increase based on time served

Twelve (12) paid holidays a year

Salary : $2,658

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