Project Assistant (PCN 062563)

**THE RECRUITMENT PERIOD FOR THIS VACANCY HAS BEEN EXTENDED**

This position is open to Alaska Residents only.  Please check our residency definition to determine if you qualify.

 

The Alaska Psychiatric Institute (API) is recruiting for a

Project Assistant

What You Will Be Doing:

The Project Assistant position is responsible for coordinating and implementation of ongoing program activities as they relate to hospital communications, program monitoring, policy, planning, Legislative Liaison, and Governing Body support. Active role in division-wide mission driven strategic planning process to ensure updates are occurring with each committee meeting. Monitoring milestone progress for each strategic goal throughout the year. Will play a key role in supporting the development and implementation of an intranet site using SharePoint. 

Works closely with hospital leadership and cross-functional teams to design, build, and maintain an intuitive and user-friendly platform that facilitates information sharing, collaboration, and access to resources across API. The incumbent will be scheduling and attending the Governing Body meetings and sub-committee meetings; runs the electronics/computer presentations, prepare agendas, and gather documents to be covered during meetings. Works with the Commissioner's office to post public notice of Governing Body meetings and archives meeting minutes/packets.

Our Organization, Mission, and Culture:

The Alaska Psychiatric Institute mission is to: Provide compassionate healthcare to support Alaskans in living their best possible lives.

The Alaska Psychiatric Institute vision is: An Alaska where everyone receives the care they need when they need it without judgement.

Our division values are: 

• Integrity
• Dignity
• Excellence
• Accountability
• Safety

If you are someone that embraces these values and want to assist in the mission of API, we encourage you to apply today.

The Benefits of Joining Our Team:

You would be a part of a thriving team who supports one another and treat each other with warmth and respect, honoring each person as unique. A team that values the diversity of experiences, beliefs, and perspectives.

This position provides meaningful work in supporting the mission of API and allow for skills/career advancement within Alaska Psychiatric Institute, the Department of Family and Community Services, and/or within other departments in State government.

The Working Environment You Can Expect:

The selected candidate will work in an environment that is fast paced, busy and challenging at times, but embraces collaboration through working closely with supervisors, managers, and personnel to assist in providing services to Alaska Psychiatric Institute.

This position is located at 3700 Piper Street in the U-MED district of east Anchorage which offers several maintained walking trails, parks and nearby lakes.  This area is filled with several restaurants, shopping stores, and has easy access to public transportation.

Who We Are Looking For:

We are looking for a candidate with the following competencies:

Technology Management: Keeps up to date on technological developments. Makes effective use of technology to achieve results. Ensures access to and security of technology systems. 

Creativity and Innovation: Develops new insights into situations; questions conventional approaches; encourages new ideas and innovations; designs and implements new or cutting-edge programs/processes.

Project Management: Knowledge of the principles, methods, or tools for developing, scheduling, coordinating, and managing projects and resources, including monitoring and inspecting costs, work, and contractor performance.

Planning and Evaluating: Organizes work, sets priorities, and determines resource requirements; determines short- or long-term goals and strategies to achieve them; coordinates with other organizations or parts of the organization to accomplish goals; monitors progress and evaluates outcomes.

Self-Management: Sets well-defined and realistic personal goals; displays a high level of initiative, effort, and commitment towards completing assignments in a timely manner; works with minimal supervision; is motivated to achieve; demonstrates responsible behavior.

Interpersonal Skills: Treats others with courtesy, sensitivity, and respect. Considers and responds appropriately to the needs and feelings of different people in different situations.

A cover letter is NOT required for this position. Your complete application will be used to determine which applicants will advance to the interview phase of the recruitment and selection process. 

To view the general description and example of duties, please go to the following link: https://www.governmentjobs.com/careers/alaska/classspecs/892141?keywords=project assistant&pagetype=classSpecifications
 

Any combination of education and/or experience that provides the applicant with competencies in

 

• Adaptability: adjusts planned work by gathering relevant information and applying critical thinking to address multiple demands and competing priorities in a changing environment.

 

• Analytical Thinking/Problem Solving: uses a logical, systematic, sequential approach to address problems or opportunities or manage a situation by drawing on one’s knowledge and experience base and calling on other references and resources as necessary.

 

• Reading Comprehension: Understands and interprets written material, including technical material, rules, regulations, instructions, reports, charts, graphs, or tables; applies what is learned from written material to specific situations

 

Equivalent to those typically gained by:

Training from an accredited college or university in any field and/or experience such as performing research; interpreting data; applying, interpreting, and disseminating technical, statutory, and/or regulatory requirements; and/or experience in community development, research, social services, economics, public administration, planning, or a closely related field.

 

Special Note: 

“Competencies” means a combination of interrelated knowledge, skills, abilities, and behaviors that enable a person to act effectively in a job or situation. 

 

“Typically gained by” means the prevalent, usual method of gaining the competencies expected for entry into the job. 

 

“Training” and “education” are synonyms for the process of acquiring knowledge and skills through instruction. It includes instruction through formal and informal methods (such as classroom, on-line, self-study, and on-the-job), from accredited and unaccredited sources, and long-duration (such as a post-secondary degree) and short-duration (such as a seminar) programs.

At the time of application are requested to submit:

• College transcripts (if using education to meet the minimum qualifications). These can be attached to your application at the time of submission.

At time of interview applicant must submit:

• List of three (3) professional references, including daytime phone numbers, one (1) of which are from a current or former supervisor.
• Copies of your two (2) most recent performance evaluations, or two (2) letters of professional reference, if available.

Please read the below information carefully. This applies to your application submission.

If selected for the position and prior to hire, applicant will be asked to:

1. Submit to fingerprinting and background check screening.

2. Provide proof of Tetanus, Diphtheria, Pertussis (Tdap), Mumps, Measles, Rubella (MMR), and Varicella Immunizations.

3. Provide proof of Hepatitis B (immunity or declination statement)

4. Provide annual Influenza vaccination or a signed declination statement.

5. Proof of Tuberculosis screening within past 12 months. 

BACKGROUND CHECK The successful candidate must pass a comprehensive background investigation, which includes a state and FBI fingerprint-based background check.

LEGAL EMPLOYMENT The State’s online recruitment system, Workplace Alaska, requires applicants to certify that they have a legal right to accept employment in the United States. It is the responsibility of the employee to maintain the appropriate documentation to accept or continue legal employment. The State of Alaska does not function in the role as an employer sponsor.

EDUCATION To verify education being used to meet the required minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials being used to meet the minimum qualifications for a position and are required with each application. (Unofficial are okay, please ensure that the institution/URL name is listed on the transcripts). Transcripts can be attached at the time of application, provided at the time of interview, or if/when requested prior to scheduling an interview. 

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION Education completed in foreign colleges or universities may be used to meet the above requirements, if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying. Omission of required documentation listed will result in an incomplete application and you will not receive further consideration. 

WORK EXPERIENCE When using work experience not already documented in your application, please provide the employer's name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported, and minimum qualifications are clearly met. Work experience needed to meet the minimum qualifications must be documented in the application. If the application does not support minimum qualifications, the applicant may not advance to the interview and selection phase of the recruitment. A resume will not be used to determine that minimum qualifications have been met for the position in which you are applying.

If you are currently or previously been appointed to a flexibly staffed position, please ensure your work experience within a flexibly staffed position indicates the actual dates employed at each level. Ensure your time and any subsequent flex promotion(s) are documented as a separate position. This is required as there are minimum qualifications that require experience at a particular level in which the lower level may not be considered. If this information is not accurately reflected in your application this may cause the processing of your application for consideration to be delayed.

NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting "see resume or CV" or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting. 

The State of Alaska does not provide VISA Employer sponsorships. 

MULTIPLE VACANCIES This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.

RECRUITMENT SCOPE This position is open to Alaska Residents only. Please check our residency definition to determine if you qualify. 

APPLICATION NOTICE You can ONLY apply for this position through the Workplace Alaska website or via hardcopy application. If you accessed this recruitment bulletin through a job search portal such as AlaskaJobs or any other database, you MUST use a Workplace Alaska online or hardcopy application to successfully apply. Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska "How to Apply" webpage, found here: http://doa.alaska.gov/dop/workplace/help/  

NOTICE Questions regarding the application process can be directed to the Workplace Alaska hotline at 800-587-0430 (toll free) or (907) 465- 4095. If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the 'govermentjobs.com' domains. For information on allowing emails from the 'governmentjobs.com' domains, visit the Lost Password Help page located at https://www.governmentjobs.com/OnlineApplication/User/ResetPassword. 

EEO STATEMENT The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at: P. O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.

WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE

Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or (907) 465-4095 if you are in the Juneau area. Requests for information may also be emailed to recruitment.services@alaska.gov.

For applicant password assistance please visit: https://www.governmentjobs.com/OnlineApplication/User/ResetPassword   

For specific information in reference to the position please contact:

Name: Kristan Hillstrom

Title: Divisions Operations Manager

Phone: 907-269-7100

Email: kristan.hillstrom@alaska.gov           

Salary : $30