What are the responsibilities and job description for the Project Coordinator position at State of Alaska?
Are you an organized professional with a high level of initiative and strong communication and interpersonal skills?
If so, the Program Coordinator position within the Department of Commerce, Community, and Economic Development Alaska Broadband Office may be for you!
What you will be doing:
Under the general direction of the Director, this position serves as the Program Coordinator for the Alaska Broadband Office (ABO). This includes serving as the subject matter expert and liaison for planning, organizing, directing, coordinating, and controlling the activities and resources to achieve specific ABO goals effectively and efficiently.
Our organization, mission and culture:
The department’s mission is to promote a healthy economy, strong communities, and protect consumers in Alaska. Our culture is a friendly and supportive environment that fosters accountability, cooperation, respect for each other, and professionalism.
The benefits of joining our team:
Are you interested in working with a driven team, focused on promoting a healthy economy, strong communities, and protection for consumers?
If so, the Program Coordinator position within the Department of Commerce, Community, and Economic Development Alaska Broadband Office may be for you!
What you will be doing:
Under the general direction of the Director, this position serves as the Program Coordinator for the Alaska Broadband Office (ABO). This includes serving as the subject matter expert and liaison for planning, organizing, directing, coordinating, and controlling the activities and resources to achieve specific ABO goals effectively and efficiently.
Our organization, mission and culture:
The department’s mission is to promote a healthy economy, strong communities, and protect consumers in Alaska. Our culture is a friendly and supportive environment that fosters accountability, cooperation, respect for each other, and professionalism.
The benefits of joining our team:
This position serves as the central hub for the ABO. You will be joining a team of dedicated, wonderful professionals who work together effectively and efficiently to support our mission. You will work with the executive staff of the ABO and staff from other divisions who are working closely with the ABO. This is a great place to work with excellent, resourceful teammates and co-workers. You will also periodically interact with other departments, the Governor’s Office, members of the Alaska Legislature, and members of the public.
Where you will be working:
The ABO is located on the 15th floor of the Atwood Building in Anchorage, where you will enjoy a panoramic view of downtown Anchorage, Mt. Susitna aka Sleeping Lady, and the Knik Arm. Great dining, shopping, the Park Strip, Anchorage Museum, and Atwood Concert Hall are all within short walking distance from the office. Covered parking at the Linny Pacillo parking garage is provided.
Essential Functions of the Project Coordinator position:
- Continuous Improvement and Project Management 45%
- This position will manage projects with substantial interagency impact and financial significance across the State. It includes overseeing projects, ensuring financial benefits, and leading interagency collaboration for project success.
- Project Planning and Execution: Support project managers with projects from initiation through deployment, encompassing scope definition, schedule development, budget formulation, and risk management strategies. Ensure the systematic execution of each project phase, from conception to completion.
- Process Improvement: Develop and implement streamlined methodologies for project management practices aimed at operational efficiency and cost-saving initiatives. These improvements should yield tangible financial benefits to the State, aligning with interagency modernization goals.
- Resource Coordination: Ensure the optimal utilization of resources to achieve project deliverables effectively.
- Stakeholder Management: Collaborate extensively with both internal and external stakeholders to align project plans with strategic organizational goals, facilitating stakeholder engagement and consensus.
- Quality Assurance: Conduct quality assurance (QA) and quality control (QC) processes on project data, ensuring adherence to accuracy, consistency, and compliance standards.
- Technical Coordination: Oversee the administration of project management tools and systems, address technical challenges, and ensure data consistency across organizational division to support informed decision-making.
- Compliance and Documentation 20%
- Federal Grants Compliance: Ensure adherence to state and federal regulations relevant to Broadband projects, including 02 CFR 200, H.R. 3684 - Infrastructure Investment and Jobs Act (IIJA), subsection 60102, and the National Telecommunications and Information Administration (NTIA), Broadband Equity Access and Deployment (BEAD) Notice of Funding Opportunity (NOFO).
- Documentation and Reporting: Maintain comprehensive and systematic project documentation, including schedules and status reports.
- Public Involvement Coordination: Develop and disseminate public notices, conduct public hearings, and manage responses to public comments regarding project activities to ensure transparency and community engagement.
- Performance Monitoring and Data Analysis 20%
- This role includes tracking performance with an emphasis on 1. ensuring all appropriate communications are occurring with tribes, and 2. Ensuring all the benchmarks and timelines are being met, and if not, appropriate mediation measures are in place.
- Performance tracking: Monitor project performance against defined key performance indicators (KPIs), providing regular progress updates through dashboards, charts, and other visualization tools to facilitate data-driven decision making.
- Data Analysis: Analyze complex project data to identify trends, address performance deficiencies, and other actionable insights to project stakeholders, enhancing overall project performance.
- Executive Reporting: Provide executive management with timely updates on project timelines, status, and potential risks, ensuring that leadership is informed of progress and any issues requiring attention.
- Special Projects and Cross-Functional Collaboration 15%
- Strategic Alignment: Collaborate with strategic planning sections and interagency partners to ensure project alignment with both departmental and state-wide modernization objectives. The role involves prioritizing projects bas3ed on State financial priorities and interagency benefits.
- Special Projects: Lead or contribute to special initiatives as assigned, including representing the department in interagency task forces, committees, and at national conferences, fostering collaboration and knowledge exchange.
- Change Management: Develop and implement change management strategies to facilitate the adoption of new processes or technologies, ensuring coherence with broader organizational goals and minimizing resistance to change.
- Strong and effective communication and interpersonal skills.
- Strong organizational skills and ability to prioritize multiple tasks with frequent interruptions.
- A high degree of initiative and self-management; including the ability to generate high-quality work products and services with minimal direction and supervision.
- Ability to adapt quickly and reprioritize planned work based on the agency's needs, while ensuring all deadlines are still met.
- Ability to work cooperatively and effectively with various state agencies, public, and financial institutions.
- Ability to comprehend and act on oral and written directions with minimum explanation.
- Ability to function with a high degree of confidentiality and independence.
- Ability to gather and summarize information, data, and statistics on assigned topics and programs; identify information sources, often from several different agencies; obtain information and data, identify discrepancies between sources and make revisions if necessary; and compile the information into a usable format and prepare a synopsis or summary.
- Proficient writing abilities, including the ability to write in a brief, clear, and organized manner, with minimal grammatical, punctuation, and spelling errors.
- Ability to prepare comprehensive summaries of reports, correspondence, and compose letters and reports.
- Proficient use of computer information systems and standard business software including Microsoft Office (Outlook, Word, Excel, and PowerPoint).
- Ability to use discretion and independent judgment in evaluating information.
- Ability to perceive and understand the ramifications of actions taken and information processed.
- Ability to use tact in dealing with staff, stakeholders, and the public; and to maintain effective working relations and communications with governments officials and the public.
- Ability to learn new platforms and programs as needed.
Minimum Qualifications
Desired Qualifications:
- Experience with Federal Funding Program Regulations (e.g. NTIA, USDA, ARPA, IIJA);
- Experience with and/or knowledge of broadband technologies, broadband infrastructure, or broadband funding programs.
- Four years professional management experience in telecommunications, utilities, community planning, trade or economic development, project or program management, or similar field.
Additional Required Information
Documents to submit in order to be considered for this position:
- Please submit a current and professional resume that includes all of your work history;
- A cover letter outlining how you meet the desired minimum qualifications for this position, address the above job responsibilities, and describe your knowledge, skills, and abilities as bulleted above. This cover letter will be used to determine which applicants will move on to the interview process; and
- Post-secondary transcripts, if used to meet the minimum qualifications.
If you are selected to advance to the interview phase of the recruitment process, you must provide the following at the time of the interview.
- Copies of your most recent evaluation(s); and
- Three (3) professional references who have had supervisory responsibility over you along with their daytime contact phone numbers.
Special requirement of this position:
This position may require travel.
EEO statement:
The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or (907) 465-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.
Contact Information
Naomi Johnston
Administrative Operations Manager
Alaska Broadband Office
907-306-0593
naomi.johnston@alaska.gov
Careers with the State of Alaska offer MANY benefits
The following information describes typical benefits available to employees of the State of Alaska. Actual benefits received may differ by bargaining unit or branch of government, position type, or be prorated for other than full time work.
For a quick breakdown of the insurance, health, and retirement benefits available for State Employees you can view an orientation video from Division of Retirement and Benefits. (Please note this video is specifically designed for new State Employees.)
Insurance Benefits
- Health insurance, which includes employer contributions toward medical/vision/dental
- The following employee groups are under AlaskaCare Benefits administered by the State: See https://drb.alaska.gov/help/plans.html for additional information.
- AVTEC
- Confidential
- Correctional Officers
- Marine Engineers
- Mt. Edgecumbe Teachers
- Supervisory
- Unlicensed Vessel Personnel/Inland Boatman's Union
- Exempt employees (not covered by collective bargaining)
- The following employee groups are covered by Union health trusts. Contact the appropriate Union for additional information.
- General Government
- Labor, Trades and Crafts
- Public Safety Employees Association
- Masters, Mates & Pilots
- The following employee groups are under AlaskaCare Benefits administered by the State: See https://drb.alaska.gov/help/plans.html for additional information.
- Employer paid Basic Life insurance with additional coverage available (amount depends on Bargaining Unit)
Optional Insurance Benefits
- Group-based insurance premiums for
- Term life (employee, spouse or qualified same sex partner, and dependents)
- Long-term and short-term disability
- Accidental Death and Dismemberment
- Long-term care (self and eligible family members)
- Supplemental Survivor Benefits
- Employee-funded flexible spending accounts for tax savings on eligible health care or dependent care expenses
Retirement Benefits
- Membership in the Public Employees Retirement System (PERS)/Teachers' Retirement System (TRS)
- Matching employer contribution into a defined contribution program (new employees)
- Employer contribution into a defined benefit or defined contribution program (current employees)
- Contributions to the Alaska Supplemental Annuity Plan in lieu of contributions to Social Security
- Option to enroll in the Alaska Deferred Compensation Program
- Note: The Defined Contribution Plan, Supplemental Annuity Plan and Deferred Compensation Program offer a variety of investment options
See https://drb.alaska.gov/retiree/ for additional information
Paid Leave & Other Benefits- Personal leave with an accrual rate increase based on time served
- Twelve (12) paid holidays a year
