What are the responsibilities and job description for the ADMINISTRATIVE ASSISTANT II position at State of Arizona?
ARIZONA DEPARTMENT OF CORRECTIONS, REHABILITATION & REENTRY
Our mission is to enhance public safety across Arizona through modern, effective correctional practices and meaningful engagements.
The Arizona Department of Corrections, Rehabilitation and Reentry (ADCRR) is committed to creating a safe, secure, and humane correctional system. With public safety top of mind, ADCRR and its more than 8,000 officers and professional staff are driven by a heart for public service and a commitment to deliver perfect effort each day. ADCRR is redefining itself as an agency whose daily work centers on transparency, accountability, and fairness.
ADMINISTRATIVE ASSISTANT II
Job Location:
Address:
Arizona State Prison Complex (ASPC) – Safford
896 S. South Cook Road
Safford, AZ 85546
https://corrections.az.gov/
Posting Details:
Salary: $36,000.00
Grade: 15
Closing Date: 05/08/2025
Job Summary:
The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is offering an exciting opportunity for a FULL TIME Administrative Assistant II who performs administrative functions directed by a Supervisor or Administrator, including general office duties, research and gathering data for preparation of various reports and special projects.
This position also reviews amounts expended from the budget, responds to related questions from the public and staff at the Arizona State Prison Complex - Safford.
Take your career to the next level, Apply today!
Job Duties:
- Researches and gathers data for the preparation of various reports and special projects
- Prepares a variety of correspondence and responses
- Responds to related questions from the public and staff
- Investigates complaints and resolves problems or refers to the appropriate area
- Prepares a variety of correspondence and responses
- Reviews and monitors expenses from the budget to assure that funds are not exceeded
- Attends meetings and takes minutes
- Organizes and files both confidential and administrative files
- Maintains and operates general office equipment
- Drives on State business
- Performs other duties appropriate to the assignment
Knowledge, Skills & Abilities (KSAs):
- Administrative management practices
- Procurement rules and procedures
- Business English, spelling, and grammar
- Filing systems
- Proper telephone etiquette
- Personal computers, word processing and spreadsheet software
- Dealing with staff, inmates, and public
- ADCRR policies and procedures
Skill in:
- Verbal and written communication
- Operation of general office equipment
- Data entry
- Preparing and formatting difficult and complex reports
- Writing correspondence
- Training lower-level staff
- Establishing and maintaining interpersonal relationships
Ability to:
- Plan, analyze, coordinate and prioritize work
- Maintain confidentiality
- Research, collect and organize data
- Work in a business/professional environment
- Multi-task
- Work in a prison environment
Selective Preference(s):
- Two (2) – three (3) years of experience providing administrative support to a manager/administrator
- Knowledge of computer programs including Google Suite
Pre-Employment Requirements:
Employment is contingent on the selected applicant passing a background investigation and a drug test.
In an effort to maintain a safe environment, all employees are required to take a Tuberculosis (TB) test during their New Employee Orientation and every year thereafter.
If this position requires driving or the use of a vehicle as an essential function of the job, then the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).
All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).
Benefits:
- Vacation and sick days with 10 paid holidays per year
- Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
- Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options
- Exceptional retirement program
- Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program
- An incentivized commuter club and public transportation subsidy program
Retirement:
Positions in this classification participate in the Arizona State Retirement System (ASRS).
Enrollment eligibility will become effective after 27 weeks of employment.
Current ADCRR Employees: Consult with your respective Human Resources Liaison if you are in a different retirement plan than the one indicated above.
Contact Us:
The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 255-2430. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.
Salary : $36,000
