EXECUTIVE STAFF ASSISTANT

ATTORNEY GENERAL (DEPT OF LAW)

UNIT OFFICE ADMINISTRATOR

Job Location:

Address: 4211 S. Santa Rita Avenue, Tucson, AZ

Posting Details

Salary: $40,496 - $72,410

Grade: 20

Closing Date: Open Until Filled

Job Summary

The Arizona Attorney General’s Office Child and Family Protection Division is seeking a Unit Office Administrator for the Child and Family Protection Division, Protective Services Section. This position will supervise the legal support staff of a Unit and is responsible for the office administrator functions, staffing duties, and all other administrative needs of the unit.

Remote Options: This position may be eligible for Remote Work two days a week.

Job Duties

This position supervises the legal support staff and is responsible for the office administrator functions, staffing duties, and all other administrative needs of the unit. This position will have a close working relationship with the unit support staff and attorneys, as well as operating staff such as procurement, accounting, payroll, facilities, and information services. This position manages the hiring and training for the assigned unit and oversees the functions and duties of the support staff such that all needs of the AAGs and courts are met, and manages legal processes such as pleading work and calendar schedules. This position has a full understanding of the section operations and section reports.

Knowledge, Skills & Abilities (KSAs)

Knowledge

• Supervisory principles and practices.
• Principles of public administration, organization and management; personnel, supervision, training, procedures and processes of state agency functions.
• Organizational and functional structure of state agency; methods and techniques involved in conducting analytical studies of administrative and management practices, methods and procedures.
• Practical application of computers and peripheral equipment; inventory control and space management.
  
  

Skill

• Directing a comprehensive administrative services program for an organization; handling complex analytical and managerial work.
• Effective leadership skills
• Managing, coaching, planning and organizing work activities for subordinate staff.
• Problem solving skills
• Managing paralegal and legal secretary duties including but not limited to file preparation for various litigation functions.
  
  

Ability

• Perform duties independently or under minimal supervision; research, analyze, and make recommendations on administrative management and procedural practices.
• Establish and maintain effective and cooperative working relationships.
• Identify and resolve issues.
• Develop and train subordinate staff in following procedures and instructions for administrative activities.
• Effectively communicate orally and in writing.
• Proficiency in a variety of computer programs.
  
  

Selective Preference(s)

The ideal candidate will have leadership experience and at least five years of advancing employment in a legal office. A paralegal certification through an institutionally accredited program may substitute for two years of full-time employment in a legal office.

Pre-Employment Requirements

• Travel may be required for this position. A valid Arizona Driver’s License is required, along with consent to have your driving record run periodically.
• All applicants under serious consideration for hire with the Attorney General's Office are required to be fingerprinted by the Office and complete a criminal background check through State and Federal agencies. A job offer cannot be tendered until the candidate has successfully passed the initial background check. Your record does not automatically constitute a bar to employment. Factors such as, but not limited to, age at time of offense and age of offense, as well as the relationship between the offense and the job for which you apply will be taken into account.
  
  

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits

The Attorney General's Office offers a comprehensive benefits package to include:

Sick leave

Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program)

Vacation with 10 paid holidays per year

Health and dental insurance

Retirement plan

Life insurance and long-term disability insurance

Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement

• Positions in this classification participate in the Arizona State Retirement System (ASRS).
• Please note, enrollment eligibility will become effective after 27 weeks of employment.
  
  

Contact Us

If you have any questions, please feel free to contact Human Resources at (602) 542-8056 or email us at humanresources@azag.gov.

During all phases of the selection process, people with a disability may request a reasonable accommodation by contacting the AG’s Human Resources Office at (602) 542-8056 or via e-mail at HumanResources@azag.gov. The Arizona Office of the Attorney General does not discriminate on the basis of race, color, national origin, sex, disability, religion, sexual orientation or age in its programs, activities or in its hiring and employment practices. The following division has been designated to handle inquiries regarding the non-discrimination policies: Operations Division, 2005 N. Central Ave., Phoenix, AZ 85004, Phone: (602) 542-8056, Fax: (602) 542-8000.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer.