What are the responsibilities and job description for the BUSINESS OPERATIONS SPECIALIST position at State of Arkansas?
Position Number: 22086814
County: Jefferson
Posting End Date: 2/27/2025
Anticipated Starting Salary: $32,405.00
Location: Purchasing / AAE - Pine Bluff
The mission of the Department of Corrections is to be a public safety resource for Arkansas families by providing professional management solutions and evidence-based rehabilitative initiatives for offenders.
All DOC positions are designated as Safety Sensitive Positions and are subject to random drug testing pursuant to the Secretarial Directive governing Personnel Drug Testing. Medical marijuana usage, as defined in Amendment 93 of the Arkansas Constitution, prohibits Personnel in a Safety-Sensitive Position from the use of medical marijuana even if they are qualifying patient under the amendment and/or hold a registry identification card. Department Personnel are prohibited from the use or possession of a medicinal marijuana card pursuant to this policy and state law.
Position Information
Class Code: C022C
Grade: GS05
FLSA Status: NON-EXEMPT
Salary Range: $32,405.00 - $51,686.00
Summary
The Business Operations Specialist is responsible for performing payroll/fiscal and personnel processing functions for an agency/institution. This position is governed by state and federal laws and agency/institution policy.
Functions
Prepares fiscal year/biennium reports such as job audit requests, crossgrade/downgrade requests, and payroll budget projections by processing necessary paperwork and compiling payroll information on each employee to ensure funding eligibility. Processes payroll documents and performs payroll procedures by collecting information on newly hired employees or making changes for existing employees, computing payroll totals, preparing authorizations, processing and posting vouchers, and processing and disbursing warrants. Completes and maintains records and reports including payroll-related reports and personnel records by gathering, analyzing, and compiling information. Coordinates hiring procedures for job vacancies by advertising vacant positions, screening applications for minimum qualifications, and reviewing new hire recommendations to ensure compliance with policies and procedures. Provides technical assistance to staff by maintaining, updating, and interpreting agency policies and procedures to ensure compliance. May process purchase orders and vouchers for payment of bills by verifying and coding proper expenditure code, typing vouchers, and processing for payment. May maintain inventories of equipment and/or office supplies and purchase supplies through state purchasing system. May supervise or oversee the work of a small administrative support staff. Performs other duties as assigned.
Dimensions
None
Knowledge, Skills And Abilities
Knowledge of bookkeeping procedures and methods. Knowledge of state purchasing laws and procedures. Knowledge of state payroll policies, procedures, and regulations. Knowledge of general office practices and procedures. Knowledge of state hiring and employment practices and procedures. Knowledge of the operation of personal computers and the functions of the software used. Ability to prepare written documents and maintain journals, ledgers, and files. Ability to apply advanced mathematical concepts. Ability to operate standard office equipment. Ability to plan, organize, and oversee the work of subordinates. Ability to identify and reconcile payroll discrepancies and transactions.
Minimum Qualifications
The formal education equivalent of a bachelor's degree in general business, accounting, business education, or a related field; plus two years of experience in bookkeeping, payroll processing, or a related field. Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management. OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.
Licenses
None
The State of Arkansas is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, pregnancy, age, disability, citizenship, national origin, genetic information, military or veteran status, or any other status or characteristic protected by law.
County: Jefferson
Posting End Date: 2/27/2025
Anticipated Starting Salary: $32,405.00
Location: Purchasing / AAE - Pine Bluff
The mission of the Department of Corrections is to be a public safety resource for Arkansas families by providing professional management solutions and evidence-based rehabilitative initiatives for offenders.
All DOC positions are designated as Safety Sensitive Positions and are subject to random drug testing pursuant to the Secretarial Directive governing Personnel Drug Testing. Medical marijuana usage, as defined in Amendment 93 of the Arkansas Constitution, prohibits Personnel in a Safety-Sensitive Position from the use of medical marijuana even if they are qualifying patient under the amendment and/or hold a registry identification card. Department Personnel are prohibited from the use or possession of a medicinal marijuana card pursuant to this policy and state law.
Position Information
Class Code: C022C
Grade: GS05
FLSA Status: NON-EXEMPT
Salary Range: $32,405.00 - $51,686.00
Summary
The Business Operations Specialist is responsible for performing payroll/fiscal and personnel processing functions for an agency/institution. This position is governed by state and federal laws and agency/institution policy.
Functions
Prepares fiscal year/biennium reports such as job audit requests, crossgrade/downgrade requests, and payroll budget projections by processing necessary paperwork and compiling payroll information on each employee to ensure funding eligibility. Processes payroll documents and performs payroll procedures by collecting information on newly hired employees or making changes for existing employees, computing payroll totals, preparing authorizations, processing and posting vouchers, and processing and disbursing warrants. Completes and maintains records and reports including payroll-related reports and personnel records by gathering, analyzing, and compiling information. Coordinates hiring procedures for job vacancies by advertising vacant positions, screening applications for minimum qualifications, and reviewing new hire recommendations to ensure compliance with policies and procedures. Provides technical assistance to staff by maintaining, updating, and interpreting agency policies and procedures to ensure compliance. May process purchase orders and vouchers for payment of bills by verifying and coding proper expenditure code, typing vouchers, and processing for payment. May maintain inventories of equipment and/or office supplies and purchase supplies through state purchasing system. May supervise or oversee the work of a small administrative support staff. Performs other duties as assigned.
Dimensions
None
Knowledge, Skills And Abilities
Knowledge of bookkeeping procedures and methods. Knowledge of state purchasing laws and procedures. Knowledge of state payroll policies, procedures, and regulations. Knowledge of general office practices and procedures. Knowledge of state hiring and employment practices and procedures. Knowledge of the operation of personal computers and the functions of the software used. Ability to prepare written documents and maintain journals, ledgers, and files. Ability to apply advanced mathematical concepts. Ability to operate standard office equipment. Ability to plan, organize, and oversee the work of subordinates. Ability to identify and reconcile payroll discrepancies and transactions.
Minimum Qualifications
The formal education equivalent of a bachelor's degree in general business, accounting, business education, or a related field; plus two years of experience in bookkeeping, payroll processing, or a related field. Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management. OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.
Licenses
None
The State of Arkansas is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, pregnancy, age, disability, citizenship, national origin, genetic information, military or veteran status, or any other status or characteristic protected by law.
Salary : $32,405 - $51,686
