FACILITIES COORDINATOR

POSITION: Facilities Coordinator, Administrative Services Division

GRADE: GS07

SUMMARY OF POSITION: The Facilities Coordinator works under the supervision of the Chief Fiscal Officer and is responsible for maintaining documentation concerning each category of assets owned and maintained by the Bureau of Legislative Research. In doing so, the Facilities Coordinator conducts an annual physical inventory, documents all new purchases of inventory items, disposal of inventory items, and location of inventory items.

ESSENTIAL FUNCTIONS:

• Perform a physical inventory of all assets on an annual basis.
• Provide a written report of the outcome of the inventory to the Chief Fiscal Officer and the Director.
• Make determinations as to asset class and categorization and input information concerning assets into the AASIS Asset Module.
• Oversee the disposal and relocation of assets within the Bureau and document these changes.
• Assist the Chief Fiscal Officer in providing information related to inventory for the Bureau’s audit.
• Maintain easels and chalk boards.
• Work with the State Energy Department to collect recyclable office paper from all Bureau offices.
• Distribute budget manuals, update bill books, repair small office machines, and deliver copy paper to all Bureau offices.
• Answer the main Bureau telephone and direct and transfer calls to appropriate or requested person.
• Greet members of the General Assembly and other visitors at the Bureau front desk during regular office hours.
• Maintain computer files and paper files in accordance with office procedures and the Chief Fiscal Officer’s instructions.
• Ability to lift and move Bureau office furniture, equipment, other inventory items, and supplies.
  
  

OTHER FUNCTIONS:

• Maintain the ability and knowledge to function as part of an administrative services team, including without limitation assisting with the workload of other Administrative Services Division staff when necessary.
• Perform other related duties as requested the Chief Fiscal Officer and the Director of the Bureau.
  
  

QUALIFICATIONS/SKILLS:

• High School diploma or equivalent.
• Knowledge of assets management.
• Ability to maintain records manually and electronically.
• Ability to identify and resolve discrepancies in documents or numeric data.
• Ability to compile information and prepare reports.
• Proficient in Microsoft Word, Excel, Microsoft Outlook, the Internet, and Access database programs.
• Strong organizational skills, including the ability to organize workload and set priorities.
• Able to complete physically demanding work and to lift and carry heavy objects.
• Able to kneel, crouch, or crawl in awkward spaces to repair equipment.
  
  

PRODUCTION STANDARDS:

• Effectively and efficiently performs the annual inventory process.
• Meets the deadline for providing the report concerning the annual inventory.
• Accurately maintains all records concerning inventory, including acquisitions, transfers, and disposals within the Bureau internal inventory program and the AASIS Asset Module.
• Works well with and timely provides information to the Chief Fiscal Officer for the Comprehensive Annual Financial Report and the Bureau’s annual audit.
• Adept in communicating with Bureau staff, state agency staff, and members of the public, both verbally and in writing.
• Demonstrates proficient time management skills, including the ability to complete work under strict time deadlines.
• Exhibits professional attitude, appearance, and communication skills.
• Is assertive- undertakes tasks on own initive.
• Perform other related duties as requested by the Chief Fiscal Officer and the Director of the Bureau.
  
  

Position Information

Class Code: Q118C

Grade: GS07

FLSA Status: NON-EXEMPT

Salary Range: $40,340.00 - $64,343.00

Summary

Functions

Dimensions

Minimum Qualifications

Knowledge, Skills and Abilities

Licenses