What are the responsibilities and job description for the Administrative Reviewer - Hybrid position at State of Colorado Job Opportunities?
Department Information
This position is open to current Colorado residents only.
Please note: This recruitment may be used to fill multiple vacancies.
Please note: This recruitment may be used to fill multiple vacancies.
Most State of Colorado employees are eligible for a great benefit package! Please see the Supplemental Information section below for details!
Description of Job
Please Note: This position has hybrid work arrangements, employees are expected to report to the office at least 2 days a week. These arrangements are subject to change.
About this Unit:
The Administrative Review Division's (ARD) vision is to create a safe and promising future for children and at-risk adults. Our mission is to strengthen the communities, families, and systems that work to make that future possible. As a neutral, third party, we do this by facilitating reviews, gathering and analyzing data, publishing research, and providing training and technical assistance to effect change in practice, policy, and programs that lead to improved outcomes for Colorado's children and at-risk adults.
Colorado's Administrative Review Division (ARD) serves as an independent third party review system under the auspices of the Colorado Department of Human Services. The ARD manages quality assurance and quality improvement programs for Colorado’s child welfare and adult protective services systems. Specifically, the ARD is the mechanism responsible for the federally required Case Review System and a portion of the Quality Assurance System for both the Division of Child Welfare and the Division of Youth Services. Additionally, the ARD conducts quality assurance reviews of Adult Protective Services cases.
With an ultimate passion of providing permanency and well-being for Colorado's children, and the safety and protection of at-risk adults, the Administrative Review Division works closely with Colorado's counties to train, measure and assess their adherence to State and Federal regulations. Such regulations are in place to help prevent unnecessary moves for children in foster care and to assess (and encourage) that the needs of the families', children, and at-risk adults are being appropriately addressed.
Specifically, the ARD is the mechanism responsible for:
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Child Welfare Quality Assurance:
- The federally required child welfare Case Review and Qualitative Case Review systems,
- Administrative Reviews
- Court ordered substituting Administrative Reviews
- Screen Out Reviews
- Assessment Reviews
- In-home Services Case Reviews
- Institutional Abuse/Neglect Reviews
- Colorado’s statutorily mandated Child Fatality Review Team
- Foster Home Certification Reviews
- Child Welfare Hotline Reviews
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Adult Protective Services Quality Assurance
- Adult Protective Services qualitative case reviews
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Child and Adult Mistreatment Dispute Review Section
- Child Abuse and Neglect dispute review unit
- Adult Protective Services dispute review unit
- Qualified Residential Treatment Program Placement Review
Provides independent third party review and quality improvement processes for the Division of Child Welfare (CW) and the Division of Youth Services (DYS) service delivery. These reviews and quality assurance processes include:
- Administrative Reviews,
- Court-ordered Substituting Administrative Reviews,
- Quality Assurance Reviews (including reviews of child protection assessments and in-home service cases),
- Child and Family Services Reviews
- Ad-hoc reviews, and
- IV-E eligibility reviews to maximize Title IV-E revenue and ensure that court orders contain federally required language.
Summary of Job Duties:
Qualitative Case Reviews:
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Responsible for conducting periodic Administrative Reviews for children every six months they are in care, and Administrative Permanency Reviews every 12 months children are in out-of-home (foster) care per CRS 19-2-906.5 and 19-3-702.
- This process involves collecting, analyzing, interpreting and summarizing data gathered through the file read and personal interview. Based on the data collected, a determination will be made as to the compliance or non-compliance with Federal and State regulations that govern all children and youth in the custody of the county department of human/social services or Division of Youth Services.
- Recommends administrative response and/or sanctions for non-compliance.
- This position will also conduct reviews of child welfare assessments as well as cases involving the provision of in-home services.
- This position will also participate in the Child and Family Services reviews. Reviews occur in the county departments. Each CI-II staff is assigned to a number of counties and will travel daily to these different counties in order to conduct reviews. Approximately 6-8 over-night stays may be required per month.
- Communicates with and influences a variety of county, region, court, State Program and other state staff in order to address case specific and systemic issues. This involves providing case specific technical assistance as well as larger trainings on systemic issues.
- Specific to assigned counties, this position is in charge of scheduling review staff to cover the assigned counties in their geographic area. This includes determining the necessary number of reviews days required by each county in order to remain in compliance with Federal requirements of timely periodic reviews, securing appropriate resources (county space, computers, etc.), communicating and altering schedules with other review staff, etc
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
Important Note: Please review your application to ensure completion. For the most equitable applicant experience, CDHS' hiring teams consider only the contents of your application to determine meeting minimum qualifications and for the comparative analysis process. Experience is calculated on a full-time equivalency basis, therefore, it is important to accurately notate the hours you averaged per experience section entry. Volunteer work or related type of experience may be used to meet the qualifications, but must be clearly documented. It is paramount that in the experience portion of the application, the applicant describes the extent to which they possess the education, experience, competencies and background as they relate to the duties outlined in the job announcement.
MINIMUM QUALIFICATIONS:
Option 1 - Experience:
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Six (6) years of relevant experience in an occupation related to the work assigned to this position. Must have one (1) year of experience working in child welfare services.
- Please note: This experience must be clearly documented on your application and the supplemental questions must be answered.
Option 2 - Experience & Education:
- A combination of related education and/or relevant experience in an occupation related to the work assigned equal to six (6) years. Must have one (1) year of experience working in child welfare services.
- Additional appropriate education will substitute for the required experience on a year-for-year basis.
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Additional appropriate experience will substitute for the degree requirement on a year-for-year basis.
- Related college degrees
- Experience in child welfare
- Foster care administration experience
- Experience in a human services field
- Detail oriented
- Strong written and verbal communication skills
- Must be able to read extensive material content and then speak knowledgeably to clients
- Able to work autonomously, daily work is self-driven
- Knowledge of regulations within child welfare
- Confident in your ability to provide difficult feedback and receive critical feedback
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Relevant years of State service should be considered as a preferred qualification to be used to determine the top candidates on the referral list. (Partnership agreement 10.1.)
- Must possess a valid, unrestricted U.S. Driver's License
- Home as Sole and Permanent Work Place - employee’s home address is their regular work location. Reviews occur in the county departments. Each CI-II staff is assigned to a number of counties and will travel daily to the different counties in order to conduct reviews. Approximately 6-8 over-night stays may be required
- This CII position will primarily review in the greater Denver metro area, but will travel to rural counties and regions as needed. Helpful for candidates to reside within 25 miles of the Administrative Review Division offices (3565 W. Princeton Cir., Denver, Colorado 80236). This position has the employee’s home address as their sole and permanent work place and serves as the traveler’s regular work location. Employees must maintain a home office, internet, and possibly phone complete required job duties
- Standard Background – Name check, TRAILS, CMS and JBITS
- Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application and provide an explanation why the prior termination or resignation should not disqualify the applicant from the current position. Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination will disqualify the applicant from future State employment with CDHS.
APPEAL RIGHTS:
If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.
An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email (dpa_state.personnelboard@state.co.us), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.
For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.
A standard appeal form is available at: www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.
Supplemental Information
How to Apply
The Assessment Process
For additional recruiting questions, please contact Amber.Holcomb@state.co.us
About Us:
If your goal is to build a career that makes a difference, consider joining the dedicated people of the Colorado Department of Human Services (CDHS). Our professionals strive to design and deliver high quality human and health services that improve the safety, independence, and well-being of the people of Colorado. In addition to a great location and rewarding and meaningful work, we offer:
- Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan www.copera.org plus 401(k) and 457 plans
- Medical and dental health plans
- Employer supplemented Health Savings Account
- Paid life insurance
- Short- and long-term disability coverage
- 11 paid holidays per year plus vacation and sick leave
- BenefitHub state employee discount program
- Employee Wellness program MotivateMe
- Excellent work-life programs, such as flexible schedules, training and more
- Remote work arrangements for eligible positions
- Some positions may qualify for the Public Service Loan Forgiveness Program. For more
information, go to https://www.colorado.gov/pacific/dhr/student-loan-forgiveness-programs.
Our Values:
We believe in a people-first approach: To serve the people of Colorado, we develop a culture and work environment that creates an energized, inspired, and healthy team capable of giving their best to Coloradans.
Balance creates quality of life: We want our team to be resilient through a supportive workplace that values flexibility, health and wellness, and employee engagement.
We hold ourselves accountable: We take responsibility through our actions, programs, and results for the state of health and human services in Colorado.
Transparency matters: We are open and honest with employees, our partners, the Coloradans we serve, and the public.
We are ethical: We abide by what is best for those we serve by doing what is right, not what is easy.
Collaboration helps us rise together: We work together with all partners, employees, and clients to achieve the best outcomes for Coloradans.
We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities.
ADAA Accommodations: CDHS is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Nancy Schmelzer, at cdhs_ada@state.co.us or call 1-800-929-0791.
~THE STATE OF COLORADO IS AN EQUAL OPPORTUNITY EMPLOYER~
