What are the responsibilities and job description for the Graduate Nursing Program Administrative Support Specialist position at State of Colorado Job Opportunities?
Department Information
The purpose of the School of Nursing (SON) is to provide quality undergraduate and graduate nursing education programs. Graduates from these programs are prepared to provide quality health care in a variety of settings.
CSU Pueblo serves a diverse population and is dedicated to interdisciplinary learning and entrepreneurship that elevates our people and our community, creates educational opportunities, fosters unique collaborations, and supports inclusion, access, and affordability as a gateway to the world.
Description of Job
The Graduate Nursing Program Support Specialist provides administrative and clinical practicum requirements site support for the Director of Nursing, Graduate Program Director, faculty, staff, and students as it pertains to the graduate program. This full time administrative professional position is on campus and is the initial contact for graduate program needs.
Responsibilities include:
- Being the point of contact for graduate program inquiries
- Assisting Graduate Program Director as requested
- Administering the application and admission processes
- Facilitating agency contracts
- Monitoring and reporting currency of student records and clinical requirements
- Maintaining up-to-date student files for both Residential Instruction and Online programs.
- Collecting annual report data from the graduate program for the Graduate Nursing Program Director and Dean & Director of the School of Nursing
Primary Duties
Administrative duties:
- Coordinates the graduate application and admission processes with university departments such as the Admissions Office and Registrar.
- Works with the Assistant to the Director, School of Nursing to create and maintain contracts with numerous health care agencies that provide clinical experience for graduate students.
- Works with Assistant to the Director, School of Nursing to create requests for job offers for needed graduate program staff/faculty and work-study positions
- Works with Clinical Liaison and Graduate Nursing Program Director to maintain records and assist with clinical affiliation, student and preceptor compliance requirements. Monitors electronic graduate student and faculty records using spreadsheets and reports for currency (includes background checks, immunization records, drug screens, CPR & ACLS, certificates, licenses, preceptor sites etc.) communicating discrepancies and compliance issues.
- Maintains up-to-date student electronic files, noting special instructions/discussions in the file.
- Maintains organization of all graduate archive and current documents and spreadsheets.
- Supervises work-study students.
- Monitors SON website for accuracy of both undergraduate and graduate information and updates site as needed.
- Attends regularly scheduled graduate faculty meetings and maintains minutes.
- Attends regularly scheduled staff and faculty meetings.
- Collects, maintains and obtains accurate and reliable data and prepares tables/charts for reporting, as requested to maintain university, state and accreditation reporting requirements.
Answers inquiries about all graduate nursing programs for current students and to start the recruitment process; screens and directs calls for the Graduate Nursing Program Director and follows up with inquiries for the program. Assists Graduate Nursing Program Director with new student recruitment, Orientation, university and SON recruiting activities, advising and enrollment. Registers and assists all students with enrollment and enrollment issues with all prospective graduate students via phone, email, and face-to-face interactions.
Other duties as assigned such as:
- Assists with special events (research day, convocation, graduation, hooding, etc.)
- Collects and maintains data for annual reports for Accreditation and Organizational needs
- Assists with accreditation self-study and visits as requested
- Assist with front office coverage as needed for leave coverage
Facilitates and provides accurate and timely communication to students, faculty, SON leadership and other stakeholders
Salary:$45,000 - $52,000
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
Minimum Qualifications
- Bachelor’s degree from an accredited college or university
- Excellent verbal and written communications skills, organizational skills and attention to detail
- Competent in Microsoft Office Word, Excel, PowerPoint
- Experience with, or commitment to, working in a diverse workplace and serving a diverse population
Preferred Qualifications
Blackboard and Web-master skills
Customer relation skills
Basic skills working with audio/video and other multimedia software
Able to quickly learn new software programs used to track student and clinical requirements
Knowledge of university nursing programs
- Knowledge of federal policies (FERPA, HIPPA, etc.) and university policies such as transfer evaluations and degree requirements.
Supplemental Information
Applicants must attach the following documents, in order to be considered for this position:
- a letter of intent (cover letter) detailing the extent to which you meet the minimum and preferred requirements for this position
- a current resume or CV
- official or unofficial transcripts showing required degrees conferred
- three professional references with contact information either within the on-line application or as an attachment; personal references will not count towards this requirement
Early submission of application materials is encouraged. Screening of application materials will begin immediately and continue until the position is filled.; applications received by 4:00 pm on Tuesday, February 18th, 2025, will receive full consideration.
About Colorado State University Pueblo
Colorado State University Pueblo is a comprehensive state university with an enrollment of 4,000 students. CSU Pueblo provides relevant professional coursework and superior instruction with a small professor-to-student ratio for an ever-changing global economy. Students can choose from 38 undergraduate programs with 70 fields of study in the College of Science, Technology, Engineering and Mathematics; the Hasan School of Business, the College of Humanities, Arts and Social Sciences; and the College of Health, Education, and Nursing; and 15 graduate programs.
CSU Pueblo is equally committed to serving the diverse population of the region; this emphasis is reflected in the demographic characteristics of the student body. Because more than 25 percent of our students are Hispanic, the Federal Government has designated CSU Pueblo a Hispanic Serving Institution. Besides reflecting our commitment to serve this critically important and rapidly-growing segment of the student population, that designation also allows the University to compete for certain federal grant funds to support its ability to better serve all students. The University also seeks to provide a rich and diverse cultural environment that allows freedom of expression within a spirit of civility and mutual respect. The public service expected of all members of our community benefits our society-local and global-and builds our sense of citizenship.
Among its unique features, CSU Pueblo is one of seven schools in the nation to offer a degree in mechatronics, which combines electrical and mechanical engineering. The Hasan School of Business ranks among the top 15 percent of all business schools internationally with graduate and undergraduate programs in business administration accredited by the AACSB International Board of Directors. The College of Education, Engineering and Professional Studies houses an undergraduate engineering program that was ranked in the nation's top 100 by U.S. News and World Report. CSU Pueblo has an ever-changing campus landscape that features a newly renovated Library, a new general academic classroom building, and a newly renovated and expanded student center.
At CSU Pueblo, Student Life offerings have increased significantly with the transition of the campus from a commuter environment to a more traditional collegiate experience. Competing at the NCAA Division II level, CSU Pueblo is a member of the Rocky Mountain Athletic Conference and offers 22 varsity intercollegiate sports and also has active intramural and club sports teams that allow students to get involved in campus life.
Colorado State University Pueblo offers a comprehensive benefits package including:
- Medical and prescription insurance
- Dental insurance
- Vision insurance
- Flexible benefit plan
- Basic term life insurance
- Voluntary term life and AD&D lnsurance
- Long-term disability insurance
- Employee assistance program
- Travel accident insurance
- Voluntary critical illness and accident insurance
- Annual and sick leave
- Retirement plans
- Employee and dependent tuition discounts
-
State employee discounts via BenefitHub
Other incentives include various on-campus event, recreation, and meal discounts
About Pueblo, Colorado
The city of Pueblo is a historically and culturally rich, diverse city of more than 100,000, located in the southern part of the state along the Arkansas River near the Wet Mountains and the majestic Sangre de Cristo range. Pueblo enjoys ideal year-round climate with four distinct mild seasons, crisp mountain air and 300 days of sunshine per year. Pueblo attracts outdoor enthusiasts to a full slate of summer and winter recreational activities, encompassing water sports at Lake Pueblo, biking or running along Pueblo's beautiful river trail system, golfing, tennis, hiking or skiing in the mountains to the west. The region is heavily agricultural, with large and small-scale farming and ranching, and a diverse mix of service, manufacturing, and technology industries.
CSU Pueblo is committed to providing a safe and productive learning and living community. To achieve that goal, we conduct background investigations for all final candidates being considered for employment. Background checks may include, but are not limited to, criminal history (felony and misdemeanor), national sex offender search, and/or motor vehicle history. Candidates who are extended an offer of employment must submit to and pass a background check prior to beginning employment. Some positions depending on the job duties may be required to complete a DMV and/or credit check.
The University reserves the right to check additional references, with prior notification given to the candidate.
Note: The successful candidate must provide official transcripts of academic work completed and, under U.S. Citizenship and Immigration Services regulations, be able to submit evidence of the ability to accept work in the U.S. by the day employment begins.
It is the policy of Colorado State University Pueblo to provide reasonable accommodations for employees and applicants with disabilities. If you need accommodations, please contact the Human Resources at (719) 549-2441 or hr@csupueblo.edu.
In compliance with the Clery Act of 1990, the University's annual security report is available at: https://www.csupueblo.edu/campus-safety.
Colorado State University Pueblo is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or veteran status. Additionally, the University complies with all other relevant, federal, state, and local laws regarding employment practices.
Salary : $45,000 - $52,000
