Placement Coordinator - Pueblo Regional Center

Department Information

Description of Job

• In cooperation with the supervisor, assists with Admission and CST coordination at the regional centers.
• Review referral information in consultation with the Community Support Team and Placement Manager.
• Exchanges information with CMAs and other involved agencies including service agencies, advocacy agencies, attorneys, state hospitals, parents, guardians, and other team members.
• In collaboration with the supervisor, develops, implements, and trains policies and procedures related to admissions and CST.
• Helps with data tracking related to admissions and CST.
• In cooperation with the supervisor, reviews documentation for Admissions and CST services.
• In cooperation with the supervisor, determines appropriate documents on Medicaid verification, and financial documentation, and reviews appropriate consent forms.
• Contributor in revising policies related to Admission and CST for the three Regional Centers.
• Assists with SIS level recommendations for community teams, including providing information about community safety risk, Support Level Review (SLR), or re-evaluation.
• After being assigned as CST Lead for referrals by supervisor, assigns additional consultation team members based on referral information and individual needs.
• Provides guidance and direction on CST meetings and recommendations.
• Provides expertise and consultation on multiple services and supports in the community.
• Assists teams when barriers exist.
• Decides when cases should be escalated to the Community Support Team and Placement Manager.
• Coordinates completion of all admission paperwork including consent for various services.
• Ensures that financial paperwork is completed and gathers prior financial information such as bank statements and other forms.
• Gathers all pertinent documentation prior to admission such as medication lists, birth certificates, Medicaid cards, etc.
• In collaboration with the supervisor, advises, counsels, and informs referring agencies on the types of services provided by regional centers.
• Coordinates and attends pre-admission meetings for individuals coming into the regional center, which includes ensuring transition criteria are discussed and addressed.
• Thorough follow-up with community teams following CST meetings including contact with parents, family members, guardians, service providers, CMAs, and other team members.

• Supports the Community Support Team and Placement Manager in maintaining sufficient documentation of all transition coordination activities performed.
• Coordinates referrals and visits to meet rule and regulation requirements.
• Assists in developing, establishing, and maintaining procedures sufficient to execute the TCA according to regulations.
• This position coordinates all transitions and ensures that all the necessary components have been completed to move forward with the transition.
• Organize data systems related to transitions and TST following any legislative guidelines.
• Ensures that all documentation is accurate and communicates service and support needs to the accepting CMA and/or Program Approved Service Agency (PASA).
• Consults with their supervisor regarding barriers to transition.
• Responsible for transition planning, which includes training, support, follow-up, and connection with community services.
• Consults and collaborates with single entry points, RAE’s, and other community agencies for resource development.
• In cooperation with the supervisor, develops processes and documents in collaboration with stakeholders.
• Acts as lead for TST services, including attending meetings and completing all notes and action plans.
• Provides input on services and supports in the community.
• Participates in assigned Interdisciplinary Team meetings to include transition planning and leading the TST, which includes training, support, follow-up, and connection with community services.
• Utilizing Therap for billing purposes.
• Staying up to date with training through the HCPF portal.

• In collaboration with the supervisor, determines and develops training relevant to the needs of the regional center and the community.
• Helps to conduct new and ongoing training with outside entities such as hospitals, law enforcement agencies, CMAs, service agencies, etc.
• Trains regional center staff.
• Plans, organizes, and holds the annual Community Provider Fair and other events.
• Works in partnership with Communications and Marketing on the development of Regional Center materials.

• Helps to provide Social Services to individuals (and families/guardians) as needed by assisting with delivery of Social Services and assuring supportive services to individuals, families, guardians, and significant others.
• Co-facilitation of the Speak Up for Friends (SUFF) group for the three Regional Centers.
• Collaborates and develops necessary social work interventions within the ID team for delivery of services and supports.
• Liaison with mental health agencies, CMAs, and advocacy agencies to ensure individuals’ rights are honored.
• Provides advocacy services, informed consent, confidentiality and conflict resolution. This will include: working with guardians/parents and family members to address their issues and to provide training and assistance in ensuring individual rights are protected, implementation of grievance processes, transition planning, and obtaining benefits as needed.
• Assists with supporting parents/guardians, when needed, in regard to Burial Planning, Funeral Planning, Cremation Planning, Advance Directives, setting up Disability Trusts, and other social service community resources.
• Provides information related to the above.

Other Duties as Assigned: Perform other duties as assigned.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Experience Only:

Six (6) years of relevant experience in one of the following areas: long-term care services and supports, gerontology, physical rehabilitation, disability services, children with special health care needs, behavioral science, special education, public health or nonprofit administration, or health/medical services, including working directly with persons with physical, intellectual or developmental disabilities, mental illness, or other vulnerable populations as appropriate to the position being filled. Completed coursework and/or experience related to the type of administrative duties performed by case managers may qualify for up to two (2) years of required relevant experience.

OR

A combination of related education and/or relevant experience in an occupation related to the work assigned equal to six (6) years.

• Bachelor’s degree in a human services related field
• Experience working with individuals with intellectual and developmental disabilities (IDD).
• Experience working with community IDD systems (i.e., CMA, PASAs, etc)?
• Experience assisting individuals with IDD transition to community settings.
• Experience working as part of a team

Conditions of Employment:

• CDHS employees (all Direct contact with vulnerable persons):
  CBI name check and fingerprint check, ICON Colorado court database, Medicare fraud database, Reference Checks, Professional License verification (licensure requirements), Trails check (direct contact with children), CAPS (direct contact with adults – Mental Health Institutes, Regional Centers, Veterans Community Living Centers)
• Must possess a valid, unrestricted U.S. Driver's License
• Travel – Position must travel to remote work sites and must utilize a State vehicle, if available. If not available, must utilize personal vehicle and submit for mileage reimbursement.
• Former State employees who were disciplinarily terminated or resigned in lieu of termination must (1) disclose that information on the application (2) provide an explanation why the prior termination or resignation should not disqualify the applicant from the current position, (3) provide the employee number from the applicant’s prior State employment. Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination and failure to provide this information will disqualify the applicant from future State employment with CDHS.

Supplemental Information

• Cover Letter

• Current resume

• Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan www.copera.org plus 401(k) and 457 plans
• Medical and dental health plans
• Employer supplemented Health Savings Account
• Paid life insurance
• Short- and long-term disability coverage
• 11 paid holidays per year plus vacation and sick leave
• BenefitHub state employee discount program
• Employee Wellness program MotivateMe
• Excellent work-life programs, such as flexible schedules, training and more

• Remote work arrangements for eligible positions

• 
  Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, go to https://www.colorado.gov/pacific/dhr/student-loan-forgiveness-programs.

We believe in a people-first approach: To serve the people of Colorado, we develop a culture and work environment that creates an energized, inspired, and healthy team capable of giving their best to Coloradans.

Balance creates quality of life: We want our team to be resilient through a supportive workplace that values flexibility, health and wellness, and employee engagement.

We hold ourselves accountable: We take responsibility through our actions, programs, and results for the state of health and human services in Colorado.

Transparency matters: We are open and honest with employees, our partners, the Coloradans we serve, and the public.

We are ethical: We abide by what is best for those we serve by doing what is right, not what is easy.

Collaboration helps us rise together: We work together with all partners, employees, and clients to achieve the best outcomes for Coloradans.

We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities.

ADAA Accommodations: CDHS is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Nancy Schmelzer, at cdhs_ada@state.co.us or call 1-800-929-0791.

~THE STATE OF COLORADO IS AN EQUAL OPPORTUNITY EMPLOYER~