What are the responsibilities and job description for the Associate Operations Director (Analyst VII) - Division of Housing. position at State of Colorado?
Department Information
Who Can Apply
This opportunity is only open to residents of the State of Colorado.
About The Colorado Department Of Local Affairs
The Department of Local Affairs (DOLA) serves as the primary interface between the State and local communities. The Department provides financial support to local communities and professional and technical services (including training and technical assistance) to community leaders in the areas of governance, housing, and property tax administration. While all state governments provide such services through various Departmental structures, Colorado’s approach is unique in that these local community services are gathered into one Department of “Local Affairs,” which has a central focus on strengthening Colorado communities and enhancing livability.
Vision
The Department of Local Affairs is responsible for strengthening Colorado's local communities through: accessible,
affordable, and secure housing; implementing property tax law; capacity building; strategic training, research, and technical assistance; and funding to localities.
Mission
Our mission is to help strengthen Colorado’s communities.
Why work for the Colorado Department of Local Affairs?
The work we do matters greatly. It matters to us and it matters to the citizens of the great state of Colorado. We love our communities and are passionate about supporting our communities. We value the diversity that Colorado offers. If your goal is to build a career that makes a difference in communities across the State, consider joining the dedicated people of the Department of Local Affairs.
In addition, we offer a great location and great benefits, which include:
The Division of Housing (DOH) partners with local communities to create housing opportunities for Coloradans who face the greatest challenges to accessing affordable, safe and secure homes. Working with the State Housing Board, DOH supports projects ranging from homelessness prevention to homeownership. DOH’s work includes:
The primary duties and responsibilities of this position include, but are not limited to:
Class Code & Classification Description
H1C7XX Analyst VII
Minimum Qualifications
Experience Only: Ten (10) years of experience leading research, data, performance and/or program evaluation, or policy development teams.
OR
Education and Experience: A combination of related education in business management, public administration, research and statistics, computer science, information technology, data science or a closely related field (as determined by the agency) AND experience as described above equal to ten (10) years.
Ensure that the 'Work Experience" section of the application is complete and contains all relevant work experience related to the position that you are applying for.
Applicants must upload their unofficial college transcripts that include the student name, college name, courses completed and/or degree with date conferred with this application, in order to receive credit.
Under the Job Application Fairness Act (SB 23-058), applicants may redact information from certifications and transcripts that identify their age, date of birth or dates of attendance from an educational institution.
Required Competencies
Applicants may submit a resume, cover letter/letter of interest detailing how their experience and background address the stated minimum and preferred qualifications/competencies of the job and attach to the online application. Applications left blank or marked “See Resume” will not be accepted. Please address every requirement for the position with your experience in your application.
The application MUST include the following documents, uploaded at the time of application:
Current and former employees (transfers, voluntary demotions, and reinstatements) are required to participate in the comparative analysis process through this job posting.
Applications will be reviewed to determine if you meet the Minimum Qualifications (MQs) for the position. Applicants that meet MQ’s will be included in the Comparative Analysis process. Colorado Revised Statutes require that state employees are hired and promoted through a comparative analysis which may include, but is not limited to, a suitability screening, training and experience review, eSkills Assessment, oral assessment, written performance assessment or it may include a review of your application and your responses to any supplemental questions by a Subject Matter Expert (SME) to assess and rank applicants. Be sure your application specifically addresses the requirements as listed in the minimum qualifications. Address your specialized experience, work products, and accomplishments as they relate to the position duties, required competencies and preferred qualifications in order to establish an eligible list for referral to the hiring manager for final consideration.
Supplemental Information
The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.
DOLA is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require a reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to Melissa Bellew, DOLA ADA Coordinator at melissa.bellew@state.co.us.
Email Address: All correspondence regarding your status in the selection/examination process will be conducted via email. Include a working email address on your application; one that is checked often as time sensitive correspondence such as exam information or notification will take place via email. Please set up your e-mail to accept messages from "state.co.us" and "info@governmentjobs.com" addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email.
Biweekly Pay: As of July 1, 2023, all DOLA new hires, including transfers of current state employees and reinstatements of former state employees, will be placed on the biweekly pay schedule. This means you will be paid every other Friday for a total of 26 pay periods over the course of a year. Biweekly pay is also lag pay, meaning you will be paid two weeks after the end of each pay period. Please click here for more information about the move to biweekly payroll.
Technical Assistance: If you experience technical difficulty with the NEOGOV system (e.g. uploading or attaching documents to your online application) please contact NEOGOV technical support at 855-524-5627 Mon-Fri between 6 am and 6 pm (Pacific Time). Helpful hints: if you are having difficulty uploading or attaching documents to your application first, ensure your documents are PDF or Microsoft Word files, and second, close the document before you attempt to upload (attach) it.
Appeal Rights: An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director. As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director.
Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at dpa_state.personnelboard@state.co.us within ten (10) calendar days from your receipt of notice or acknowledgment of the Department’s action. For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov/board-rules.
For questions related to this job posting, please reach out to Melissa Bellew via email at melissa.bellew@state.co.us.
Who Can Apply
This opportunity is only open to residents of the State of Colorado.
About The Colorado Department Of Local Affairs
The Department of Local Affairs (DOLA) serves as the primary interface between the State and local communities. The Department provides financial support to local communities and professional and technical services (including training and technical assistance) to community leaders in the areas of governance, housing, and property tax administration. While all state governments provide such services through various Departmental structures, Colorado’s approach is unique in that these local community services are gathered into one Department of “Local Affairs,” which has a central focus on strengthening Colorado communities and enhancing livability.
Vision
The Department of Local Affairs is responsible for strengthening Colorado's local communities through: accessible,
affordable, and secure housing; implementing property tax law; capacity building; strategic training, research, and technical assistance; and funding to localities.
Mission
Our mission is to help strengthen Colorado’s communities.
Why work for the Colorado Department of Local Affairs?
The work we do matters greatly. It matters to us and it matters to the citizens of the great state of Colorado. We love our communities and are passionate about supporting our communities. We value the diversity that Colorado offers. If your goal is to build a career that makes a difference in communities across the State, consider joining the dedicated people of the Department of Local Affairs.
In addition, we offer a great location and great benefits, which include:
- Medical and Dental Plans
- Strong, secure, yet flexible Retirement Plans including PERA Defined Benefit Plan or PERA Defined Contribution Plan plus pre-tax and ROTH 401K, and 457 plans
- Employee Wellness Programs
- Paid Life Insurance
- 11 paid Holidays per year plus Vacation and Sick Leave
- Short and Long-Term Disability Coverage
- RTD Eco Pass to all eligible State Employees
- Flexible work schedule options and hybrid work options
- Some positions may qualify for the Public Service Loan Forgiveness Program
- Training opportunities
- Variety of Free discounts on services and products available through the State of Colorado's Work-Life Employment Discount Program
The Division of Housing (DOH) partners with local communities to create housing opportunities for Coloradans who face the greatest challenges to accessing affordable, safe and secure homes. Working with the State Housing Board, DOH supports projects ranging from homelessness prevention to homeownership. DOH’s work includes:
- Increasing and preserving Colorado’s inventory of affordable housing
- Managing rental assistance vouchers
- Creating and supporting collaborative approaches to end homelessness
- Regulating Mobile Home Parks and the construction and installation of factory-built structures
The primary duties and responsibilities of this position include, but are not limited to:
- Manage two units through direct supervision of the Data Management Unit and Analysis & Research Unit supervisors. The Data Management Unit develops and manages various data systems, formulating techniques and processes to collect, analyze, organize, and store data with a focus on data integrity, legitimacy, security, and confidentiality. The Analysis & Research Unit interprets data and establishes reports and guidelines for extracting data and sharing with management and stakeholders, along with data dashboard development.
- Guide and mentor unit staff to implement improvements and ensure that their operations are efficient, timely and effective. Determine how to implement new/revised policies, guidelines, and processes.
- Supervise units to monitor work plans, coach staff, approve or deny leave requests, evaluate performance, address performance issues including recommending corrective or disciplinary action if necessary and resolving informal grievances. Position will start the hiring process, interview applicants, and recommend hire, promotion or transfer.
- Assist Operations Director with oversight of contracting, procurement, budget, CORA requests, data sharing requests, protection of Personally Identifiable Information (PII), technology needs, remote working, and office space reconfiguration and needs.
- Provide leadership on best practices for operations, conduct operational assessments and collaborate with DOH leadership to develop improvement plans with the goals of improving efficiency, accountability, and customer service.
- Collaborate with DOH impacted staff to prioritize improvements and set timelines for implementation and staff training for improved effectiveness and efficiency.
- Other duties as needed.
Class Code & Classification Description
H1C7XX Analyst VII
Minimum Qualifications
Experience Only: Ten (10) years of experience leading research, data, performance and/or program evaluation, or policy development teams.
OR
Education and Experience: A combination of related education in business management, public administration, research and statistics, computer science, information technology, data science or a closely related field (as determined by the agency) AND experience as described above equal to ten (10) years.
Ensure that the 'Work Experience" section of the application is complete and contains all relevant work experience related to the position that you are applying for.
Applicants must upload their unofficial college transcripts that include the student name, college name, courses completed and/or degree with date conferred with this application, in order to receive credit.
Under the Job Application Fairness Act (SB 23-058), applicants may redact information from certifications and transcripts that identify their age, date of birth or dates of attendance from an educational institution.
Required Competencies
- Ability to work across teams
- Ability to provide technical assistance and training
- Strong attention to detail
- Effective problem-solving skills
- Effective verbal and written communication skills
- Ability to multi-task, prioritize assignments, and organize work to accommodate shifting deadlines.
- Proficiency in MS Office suite, specifically MS Word, Excel.
- Proficiency in the Google suite
- Strong interpersonal skills
- Ability to effectively collaborate with internal and external customers
- Experience working within the State of Colorado in IT system procurement or IT system development.
- Experience writing narratives on analytical findings in highly visible reports
- Experience creating graphs, charts, or other visualizations to convey the results of data analysis.
- Experience creating interactive data dashboards such as Tableau or Microsoft PowerBI or other data visualization software
- Intermediate to advanced knowledge of Microsoft Excel with the ability to use fairly complex functionality including logical functions, nested functions, pivot tables, lookups, and Power Pivot.
- Familiarity with statistical scripting in R, Python, or a similar language is preferred.
- You MUST be a Colorado resident (at the time of application) to apply for this position.
- Pre-employment criminal background checks will be conducted as part of the selection process.
Applicants may submit a resume, cover letter/letter of interest detailing how their experience and background address the stated minimum and preferred qualifications/competencies of the job and attach to the online application. Applications left blank or marked “See Resume” will not be accepted. Please address every requirement for the position with your experience in your application.
The application MUST include the following documents, uploaded at the time of application:
- A brief writing sample (1-3 pages) that summarizes a policy position, data analysis, or recommendation (example: memo, executive summary, etc.). This must be the applicants own work.
- DD214 (member-4 form) from applicants that may be eligible for veteran’s preference
- A resume (this is not a substitute for the online application demonstrating work history)
- Cover letter / letter of interest
- Transcripts (if using education to meet the minimum qualifications)
Current and former employees (transfers, voluntary demotions, and reinstatements) are required to participate in the comparative analysis process through this job posting.
Applications will be reviewed to determine if you meet the Minimum Qualifications (MQs) for the position. Applicants that meet MQ’s will be included in the Comparative Analysis process. Colorado Revised Statutes require that state employees are hired and promoted through a comparative analysis which may include, but is not limited to, a suitability screening, training and experience review, eSkills Assessment, oral assessment, written performance assessment or it may include a review of your application and your responses to any supplemental questions by a Subject Matter Expert (SME) to assess and rank applicants. Be sure your application specifically addresses the requirements as listed in the minimum qualifications. Address your specialized experience, work products, and accomplishments as they relate to the position duties, required competencies and preferred qualifications in order to establish an eligible list for referral to the hiring manager for final consideration.
Supplemental Information
The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.
DOLA is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require a reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to Melissa Bellew, DOLA ADA Coordinator at melissa.bellew@state.co.us.
Email Address: All correspondence regarding your status in the selection/examination process will be conducted via email. Include a working email address on your application; one that is checked often as time sensitive correspondence such as exam information or notification will take place via email. Please set up your e-mail to accept messages from "state.co.us" and "info@governmentjobs.com" addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email.
Biweekly Pay: As of July 1, 2023, all DOLA new hires, including transfers of current state employees and reinstatements of former state employees, will be placed on the biweekly pay schedule. This means you will be paid every other Friday for a total of 26 pay periods over the course of a year. Biweekly pay is also lag pay, meaning you will be paid two weeks after the end of each pay period. Please click here for more information about the move to biweekly payroll.
Technical Assistance: If you experience technical difficulty with the NEOGOV system (e.g. uploading or attaching documents to your online application) please contact NEOGOV technical support at 855-524-5627 Mon-Fri between 6 am and 6 pm (Pacific Time). Helpful hints: if you are having difficulty uploading or attaching documents to your application first, ensure your documents are PDF or Microsoft Word files, and second, close the document before you attempt to upload (attach) it.
Appeal Rights: An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director. As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director.
Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at dpa_state.personnelboard@state.co.us within ten (10) calendar days from your receipt of notice or acknowledgment of the Department’s action. For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov/board-rules.
For questions related to this job posting, please reach out to Melissa Bellew via email at melissa.bellew@state.co.us.
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