What are the responsibilities and job description for the CCCAP Policy & Eligibility Administration Lead. position at State of Colorado?
Department Information
State Of Colorado Residency Required
NOTE: This announcement may be used to fill multiple openings. This position is open only to Colorado state residents.
Colorado Governor Jared Polis is committed to building a Colorado For All, a place where everyone has an opportunity to succeed and live the Colorado way of life. Governor Polis is focused on lowering health care costs for hardworking Coloradans, transitioning the state to renewable energy sources, ensuring every Colorado child gets a quality education, and building an economy that works for everyone.
Committed to Diversity - We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities. If you’re looking for a place where you can be your authentic self at work and celebrate the uniqueness of those around you, then we want to talk to you! State of Colorado employees were asked to reflect on their experience with equity, diversity, and inclusion. Click here to learn more about their experiences Colorado For All - Colorado Employees Reflect on Equity, Diversity, & Inclusion .
We Offer a Generous Benefits Package Including
This position will have the opportunity for a hybrid schedule (a combination of in-office and remote workplace). **Please note - equipment provisioning and certain onboarding tasks will take place in person, in our downtown Denver office, on the first day of employment.
The Colorado Department of Early Childhood (CDEC) ensures the delivery of a comprehensive, community-informed, data-driven, high-quality, and equitable early childhood system that supports the care, education and well-being of all Colorado's young children, their families and early childhood professionals in all settings. CDEC provides access to collaborative, coordinated, quality early childhood programs and support to children, families, and early care professionals in an effort to best prepare Coloradans for future success. CDEC works with many partners, including parents, schools, child care providers, Early Childhood Councils, counties, Community Centered Boards, early intervention service providers, family resources centers, county human services, county public health, businesses, community organizations, and other stakeholders to provide high-quality early childhood and family support programs.
About The Department
The Colorado Child Care Assistance Program (CCCAP) is Colorado’s state-supervised, county-administered child care subsidy program primarily funded by the Federal Child Care Development Fund (CCDF) through the Child Care Development Block Grant (CCDBG). This unit is dedicated to building a childcare subsidy program that is child-focused, family-friendly, and fair to providers by providing financial assistance for low-income families who are working, searching for employment, pursuing training or higher education, or are enrolled in the Colorado Works Program and need child care services to support their efforts toward self-sufficiency. In addition, the CCCAP Unit maintains strong relationships with county and external partners to work towards increasing the accessibility of quality care to children and families across the State.
Description Of Job
What you’ll be doing:
This position serves as the work lead for two (2) Social Services Specialist III positions to ensure accuracy and compliance with regulations and requirements as outlined above, and to align with CCCAP memos, operational manuals, and training consistently based on Division standards, the regulations outlined above, and CCCAP procedures. This position uses their knowledge of the Colorado Child Care Assistance Program (CCCAP) to provide policy and procedural guidance to the CCCAP Specialists in conducting technical assistance activities that support county operations for adherence to applicable federal and state directives and applicable county policies through the new county technical assistance processes. This knowledge is used to inform training that is provided by this position through formal technical assistance methods or the development of formal training curricula.
This position supports the development and review of the work product of staff to ensure they meet expected deadlines and ensure deliverables meet quality and accuracy expectations, align with CCCAP requirements, regulations, and principles, and ensure directives to counties meet program expectations. This position evaluates the effectiveness of program approaches and provides recommendations to improve the quality of policy and technical assistance processes by continually assessing county policies and work models. This position works directly with CCCAP leadership and the CCCAP Data Specialist by providing research, analysis, and feedback in regard to operations, resources, and business processes, to maximize resources and improve overall service delivery.
Duties Include But Are Not Limited To
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
This posting is only open to residents of the State of Colorado at the time of submitting your application.
Class Code & Classification Description
H1T4XX
SOCIAL SERVICES SPECIALIST IV
Minimum Qualifications
Experience Only:
Seven (7) years of relevant experience in an occupation related to public assistance programs, early childhood, social work, political science, human services, and public administration.
OR
Education And Experience
A combination of related education and/or relevant experience in an occupation related to public assistance programs, early childhood, social work, political science, human services, and public administration; equal to seven (7) years
Substitutions
Preferred Qualifications
Work that involves exercising discretion, analytical skill, judgment, and personal accountability, and responsibility for creating, developing, integrating, applying, and sharing an organized body of knowledge that characteristically is uniquely acquired through an intense education or training regimen at a recognized college or university; equivalent to the curriculum requirements for a bachelor's or higher degree with major study in or pertinent to the specialized field; and continuously studied to explore, extend, and use additional discoveries, interpretations, and application and to improve data, materials, equipment, applications and methods.
Appeal Rights
If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.
An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email ( dpa_state.personnelboard@state.co.us ), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.
For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov ; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.
Supplemental Information
How to Apply (PLEASE READ CAREFULLY)
Please note that ONLY your State of Colorado job application will be reviewed during the initial screening; if you submit a resume and cover letter, they will be reviewed in later stages of the selection process. Therefore, it is paramount that you clearly describe all your relevant experience on the application itself. Applications left blank or marked "SEE RESUME" will not be considered.
Complete Applications Must Include The Following Documents
Comparative Analysis Process
The comparative analysis process will consist primarily of a review of applications against the minimum and preferred qualifications of this position. Applications will be reviewed in comparison to all others in the applicant pool in order to identify a top group of candidates who may be invited for a final interview. Depending on the size of the applicant pool, additional selection processes may be utilized to identify a top group of candidates. Applicants will be notified of their status via email.
Failure to submit properly completed documents by the closing date will result in your application being rejected.
The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.
Transfer, Non-Disciplinary Demotion or Reinstatement
If you believe that you are eligible to be considered as a transfer, non-disciplinary demotion, or reinstatement to this vacancy, you must submit a completed application following the directions in this job announcement and you will be included in the selection process along with other qualified applicants. If you are the finalist for this position after the selection process, Human Resources will confirm your eligibility to be appointed as a transfer, non-disciplinary demotion, or reinstatement applicant.
ADAAA Accommodations
CDEC is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to the HR Specialist Jenny Nguyen at jenny.n.nguyen@state.co.us
Technical Assistance
If you experience difficulty in uploading or attaching documents to your online application, or for any other technical difficulties, call NEOGOV technical support at 855-524-5627 anytime between 6:00 a.m.-6:00 p.m. (Pacific Time).
The Department does not offer sponsored visas for employment purposes.
HOW TO APPLY: Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.
If Not Applying On-line, Submit Application To
Online applications are strongly preferred. If you are unable to submit an online application, please reach out to the contact listed. Please note, all applications must be received by the closing date listed on the job posting.
Department Contact Information
jenny.n.nguyen@state.co.us
METHODS OF APPOINTMENT: Appointment to the vacancy or vacancies represented by this announcement is expected to be from the eligible list created. However, at the discretion of the appointing authority, the position(s) may be filled by another method of appointment for a valid articulated business reason.
State Of Colorado Residency Required
NOTE: This announcement may be used to fill multiple openings. This position is open only to Colorado state residents.
Colorado Governor Jared Polis is committed to building a Colorado For All, a place where everyone has an opportunity to succeed and live the Colorado way of life. Governor Polis is focused on lowering health care costs for hardworking Coloradans, transitioning the state to renewable energy sources, ensuring every Colorado child gets a quality education, and building an economy that works for everyone.
Committed to Diversity - We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities. If you’re looking for a place where you can be your authentic self at work and celebrate the uniqueness of those around you, then we want to talk to you! State of Colorado employees were asked to reflect on their experience with equity, diversity, and inclusion. Click here to learn more about their experiences Colorado For All - Colorado Employees Reflect on Equity, Diversity, & Inclusion .
We Offer a Generous Benefits Package Including
- 11 paid holidays per year plus vacation and sick leave
- Medical, dental, and vision plans
- State paid life insurance policy
- Choice of 2 retirement plans (defined benefit or defined contribution)
- Optional 401(k) and 457 plans
- State paid short-term disability coverage
- Additional optional life and disability plans
- Credit Union membership
- Training and professional development
This position will have the opportunity for a hybrid schedule (a combination of in-office and remote workplace). **Please note - equipment provisioning and certain onboarding tasks will take place in person, in our downtown Denver office, on the first day of employment.
The Colorado Department of Early Childhood (CDEC) ensures the delivery of a comprehensive, community-informed, data-driven, high-quality, and equitable early childhood system that supports the care, education and well-being of all Colorado's young children, their families and early childhood professionals in all settings. CDEC provides access to collaborative, coordinated, quality early childhood programs and support to children, families, and early care professionals in an effort to best prepare Coloradans for future success. CDEC works with many partners, including parents, schools, child care providers, Early Childhood Councils, counties, Community Centered Boards, early intervention service providers, family resources centers, county human services, county public health, businesses, community organizations, and other stakeholders to provide high-quality early childhood and family support programs.
About The Department
The Colorado Child Care Assistance Program (CCCAP) is Colorado’s state-supervised, county-administered child care subsidy program primarily funded by the Federal Child Care Development Fund (CCDF) through the Child Care Development Block Grant (CCDBG). This unit is dedicated to building a childcare subsidy program that is child-focused, family-friendly, and fair to providers by providing financial assistance for low-income families who are working, searching for employment, pursuing training or higher education, or are enrolled in the Colorado Works Program and need child care services to support their efforts toward self-sufficiency. In addition, the CCCAP Unit maintains strong relationships with county and external partners to work towards increasing the accessibility of quality care to children and families across the State.
Description Of Job
What you’ll be doing:
This position serves as the work lead for two (2) Social Services Specialist III positions to ensure accuracy and compliance with regulations and requirements as outlined above, and to align with CCCAP memos, operational manuals, and training consistently based on Division standards, the regulations outlined above, and CCCAP procedures. This position uses their knowledge of the Colorado Child Care Assistance Program (CCCAP) to provide policy and procedural guidance to the CCCAP Specialists in conducting technical assistance activities that support county operations for adherence to applicable federal and state directives and applicable county policies through the new county technical assistance processes. This knowledge is used to inform training that is provided by this position through formal technical assistance methods or the development of formal training curricula.
This position supports the development and review of the work product of staff to ensure they meet expected deadlines and ensure deliverables meet quality and accuracy expectations, align with CCCAP requirements, regulations, and principles, and ensure directives to counties meet program expectations. This position evaluates the effectiveness of program approaches and provides recommendations to improve the quality of policy and technical assistance processes by continually assessing county policies and work models. This position works directly with CCCAP leadership and the CCCAP Data Specialist by providing research, analysis, and feedback in regard to operations, resources, and business processes, to maximize resources and improve overall service delivery.
Duties Include But Are Not Limited To
- This position supports the CCCAP Policy & Eligibility Administration Supervisor in the monitoring of business processes that ensure overall compliance with the terms of county policies, applicable federal regulations, State statutes, and state program rules.
- Works with 2 SSS-IIIs to ensure they are knowledgeable and prepared for county technical assistance efforts.
- Provides support and technical assistance to 2 SSS-III’s to assist them in conducting their work with counties and clients including policies, reviews of county work processes, and case files to evaluate county compliance.
- Analyzes current and historical data to monitor compliance for Policy & Eligibility Administration, evaluates the relevance and importance of various rules, policies, systems, system programming, and procedures, adapts these to specific circumstances, and combines these in order to provide recommendations to CCCAP leadership.
- Supports the process of providing technical assistance to county departments on the administration of CCCAP.Responds to telephone, email, system support tickets, and general correspondence and provide analytical and technical assistance to county staff regarding the implementation of the CCCAP.
- Interpret CCCAP rules, regulations, and policy manuals, for the purpose of deciding the appropriate resolution of problems and behaviors requiring correction.
- Provides technical assistance and training to county staff on CCCAP components.
- This position interprets program rules and regulations to advise County Departments of Human Services on the administration of the CCCAP program.
- This position assists in conducting regular scans of local practice and provides technical assistance to County Departments of Human Services.
- This position assists in reviewing county practices and policies.
- This position identifies technical assistance needs to ensure compliance with statewide strategies.
- Supports projects which may include new initiatives, information technology projects, important goals, or collaborations with counties and families that support the alignment and coordination of CCCAP policy, and infrastructure.
- Develop strong working relationships with vendors and internal and external stakeholders whose participation and expertise are necessary to successfully plan and execute the objectives of the project.
- This position serves as a primary Subject Matter Expert (SME) for eligibility-related changes in the Child Care Automated Tracking System (CHATS).
- Identifies problems and suggests possible solutions to any challenges that impede the project’s success.
- This position supports the coordinating, planning, implementation, and operations
- Other Duties as Assigned
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
This posting is only open to residents of the State of Colorado at the time of submitting your application.
Class Code & Classification Description
H1T4XX
SOCIAL SERVICES SPECIALIST IV
Minimum Qualifications
Experience Only:
Seven (7) years of relevant experience in an occupation related to public assistance programs, early childhood, social work, political science, human services, and public administration.
OR
Education And Experience
A combination of related education and/or relevant experience in an occupation related to public assistance programs, early childhood, social work, political science, human services, and public administration; equal to seven (7) years
Substitutions
- Additional appropriate experience will substitute for the degree requirement on a year-for-year basis.
- Additional appropriate education will substitute for the required experience on a year-for-year basis.
Preferred Qualifications
- State experience relevant to this position
- Experience working with the Colorado Child Care Assistance Program (CCCAP) or other public assistance programs
- Experience in an Early Childhood setting
- Experience/Familiarity with CCCAP rules and regulations
- Knowledge of CHATS and/or ATS systems
- Experience in a leadership role such as a team leader, work lead, or supervisory role
- A pre-employment criminal background check will be conducted as part of the selection process as this position is deemed to have direct contact with vulnerable persons. Felony convictions, conviction of crimes of moral turpitude, or convictions of misdemeanors related to job duties may disqualify you from being considered for this position. Should your background check reveal any charges or convictions, it is your responsibility to provide the CDEC with an official disposition of any charges.
Work that involves exercising discretion, analytical skill, judgment, and personal accountability, and responsibility for creating, developing, integrating, applying, and sharing an organized body of knowledge that characteristically is uniquely acquired through an intense education or training regimen at a recognized college or university; equivalent to the curriculum requirements for a bachelor's or higher degree with major study in or pertinent to the specialized field; and continuously studied to explore, extend, and use additional discoveries, interpretations, and application and to improve data, materials, equipment, applications and methods.
Appeal Rights
If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.
An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email ( dpa_state.personnelboard@state.co.us ), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.
For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov ; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.
Supplemental Information
How to Apply (PLEASE READ CAREFULLY)
Please note that ONLY your State of Colorado job application will be reviewed during the initial screening; if you submit a resume and cover letter, they will be reviewed in later stages of the selection process. Therefore, it is paramount that you clearly describe all your relevant experience on the application itself. Applications left blank or marked "SEE RESUME" will not be considered.
Complete Applications Must Include The Following Documents
- A complete CDEC Application for Announced Vacancy (please submit online using the green 'APPLY' button at the top of this announcement)
- A complete Supplemental Questionnaire (The questionnaire is part of the online application. You will be prompted to answer them as you are completing your online application.)
- A cover letter that describes your interest in this position, how your experience aligns with the minimum and preferred qualifications of this position. Cover letters must be uploaded as an attachment to your online application. Cover letters will not be accepted after the closing date and time of the announcement.
- If you are using education to qualify, a copy of your official or unofficial transcript showing that your degree has been conferred and the name of your school, or your NACES accreditation. Please submit this as an attachment to your online application.
- If you are a veteran, a copy of your DD214. Please submit this as an attachment to your online application.
Comparative Analysis Process
The comparative analysis process will consist primarily of a review of applications against the minimum and preferred qualifications of this position. Applications will be reviewed in comparison to all others in the applicant pool in order to identify a top group of candidates who may be invited for a final interview. Depending on the size of the applicant pool, additional selection processes may be utilized to identify a top group of candidates. Applicants will be notified of their status via email.
Failure to submit properly completed documents by the closing date will result in your application being rejected.
The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.
Transfer, Non-Disciplinary Demotion or Reinstatement
If you believe that you are eligible to be considered as a transfer, non-disciplinary demotion, or reinstatement to this vacancy, you must submit a completed application following the directions in this job announcement and you will be included in the selection process along with other qualified applicants. If you are the finalist for this position after the selection process, Human Resources will confirm your eligibility to be appointed as a transfer, non-disciplinary demotion, or reinstatement applicant.
ADAAA Accommodations
CDEC is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to the HR Specialist Jenny Nguyen at jenny.n.nguyen@state.co.us
Technical Assistance
If you experience difficulty in uploading or attaching documents to your online application, or for any other technical difficulties, call NEOGOV technical support at 855-524-5627 anytime between 6:00 a.m.-6:00 p.m. (Pacific Time).
The Department does not offer sponsored visas for employment purposes.
HOW TO APPLY: Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.
If Not Applying On-line, Submit Application To
Online applications are strongly preferred. If you are unable to submit an online application, please reach out to the contact listed. Please note, all applications must be received by the closing date listed on the job posting.
Department Contact Information
jenny.n.nguyen@state.co.us
METHODS OF APPOINTMENT: Appointment to the vacancy or vacancies represented by this announcement is expected to be from the eligible list created. However, at the discretion of the appointing authority, the position(s) may be filled by another method of appointment for a valid articulated business reason.
