What are the responsibilities and job description for the Executive Assistant - CBMS. position at State of Colorado?
Department Information
This position is open to current Colorado residents only.
Most State of Colorado employees are eligible for a great benefit package! Please see the Supplemental Information section below for details!
Administrative Solutions
Administrative Solutions (AS) provides management and oversight for key administrative and technical services that enables CDHS to achieve their goals. It is responsible for a number of support functions to make our agency as efficient, effective, and impactful as possible. Administrative Solutions comprises Human Resources; Facilities Management; Audit; Business Innovation, Technology & Security; Emergency Management; Legal; Performance Management; Communications; Project Management; and Leadership & Organizational Development.
Colorado Benefits Management System (CBMS)
The CBMS team provides the technology that enables the public to apply for assistance benefits online and county workers to determine eligibility, helping more than 2 million people a year access critical assistance. As one of the only integrated enrollment and eligibility systems in the country, the system supports multiple statewide programs such as Medicaid, the Supplemental Nutrition Assistance Program (SNAP), Temporary Assistance for Needy Families (TANF), and other benefits programs. As such, the CBMS team directly supports both the Colorado Depart of Human Services (CDHS) and Health Care Policy and Financing (HCPF).
Description Of Job
Hybrid Work Arrangements
3 Days Remote, 2 Days In Office At
1575 Sherman Street
Denver, CO 80203
Please note: These working arrangements are subject to change.
About This Position
This position provides high-level administrative support to support the CBMS Head of Product and CBMS team. This includes planning and organizing various meetings for staff, compiling data, and preparing management reports, as well as resolving problems, answering questions and providing information, and/or advising others on program issues or matters for CBMS. The position is responsible for identifying office problems or areas that need strengthening and the development of action plans to correct issues identified. This position provides support to all units reporting to the Head of Product.
Summary Of Job Duties
Product Owner Support
Responsibilities include providing overall administrative management for the Division; managing and prioritizing the CBMS Head of Product's schedule by identifying, recommending, prioritizing, and committing the Head for functions, meetings, and presentations with internal and external stakeholders; preparing briefing or support materials for meetings, presentations and speaking engagements; organizing key stakeholder meetings and recording meeting minutes; and reviewing, assessing, routing, answering and monitoring follow-up action steps on correspondence.
Office Coordinator and Program Support
Responsibilities include providing administrative support for staff within CBMS; serving as first point of contact for internal and external customers, Executive Management, citizens, other State Agencies, County Departments, Federal partners, and other Community Partners; coordinating the onboarding and offboarding of CBMS team members; creating and managing systems for ordering and tracking asset inventory; participating in Program Assistant coordination meetings; assisting with special event arrangements; and providing support to the CBMS Executive Steering Committee and the Work Plan Sub-Committee.
Budget/ Travel Manager
Responsibilities include managing in-state and out-of-state travel requests for Head of Product, and Managers as needed.
Option 1 (Minimum Qualifications)
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.
An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email (dpa_state.personnelboard@state.co.us), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.
For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov ; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.
Supplemental Information
The following must be submitted at time of application for this position:
Your application will be reviewed against the minimum qualifications for the position. If your application demonstrates that you meet the minimum qualifications and you have attached the appropriate documents, you will be invited to the comparative analysis process.
Supplemental Information
How to Apply
The Assessment Process
For additional recruiting questions, please contact jade.green@state.co.us
About Us
If your goal is to build a career that makes a difference, consider joining the dedicated people of the Colorado Department of Human Services (CDHS). Our professionals strive to design and deliver high quality human and health services that improve the safety, independence, and well-being of the people of Colorado. In addition to a great location and rewarding and meaningful work, we offer:
Our Values
We believe in a people-first approach: To serve the people of Colorado, we develop a culture and work environment that creates an energized, inspired, and healthy team capable of giving their best to Coloradans.
Balance creates quality of life: We want our team to be resilient through a supportive workplace that values flexibility, health and wellness, and employee engagement.
We hold ourselves accountable: We take responsibility through our actions, programs, and results for the state of health and human services in Colorado.
Transparency matters: We are open and honest with employees, our partners, the Coloradans we serve, and the public.
We are ethical: We abide by what is best for those we serve by doing what is right, not what is easy.
Collaboration helps us rise together: We work together with all partners, employees, and clients to achieve the best outcomes for Coloradans.
We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities.
ADAA Accommodations: CDHS is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Nancy Schmelzer, at cdhs_ada@state.co.us or call 1-800-929-0791.
~THE STATE OF COLORADO IS AN EQUAL OPPORTUNITY EMPLOYER~
Toll Free Applicant Technical Support
This position is open to current Colorado residents only.
Most State of Colorado employees are eligible for a great benefit package! Please see the Supplemental Information section below for details!
Administrative Solutions
Administrative Solutions (AS) provides management and oversight for key administrative and technical services that enables CDHS to achieve their goals. It is responsible for a number of support functions to make our agency as efficient, effective, and impactful as possible. Administrative Solutions comprises Human Resources; Facilities Management; Audit; Business Innovation, Technology & Security; Emergency Management; Legal; Performance Management; Communications; Project Management; and Leadership & Organizational Development.
Colorado Benefits Management System (CBMS)
The CBMS team provides the technology that enables the public to apply for assistance benefits online and county workers to determine eligibility, helping more than 2 million people a year access critical assistance. As one of the only integrated enrollment and eligibility systems in the country, the system supports multiple statewide programs such as Medicaid, the Supplemental Nutrition Assistance Program (SNAP), Temporary Assistance for Needy Families (TANF), and other benefits programs. As such, the CBMS team directly supports both the Colorado Depart of Human Services (CDHS) and Health Care Policy and Financing (HCPF).
Description Of Job
Hybrid Work Arrangements
3 Days Remote, 2 Days In Office At
1575 Sherman Street
Denver, CO 80203
Please note: These working arrangements are subject to change.
About This Position
This position provides high-level administrative support to support the CBMS Head of Product and CBMS team. This includes planning and organizing various meetings for staff, compiling data, and preparing management reports, as well as resolving problems, answering questions and providing information, and/or advising others on program issues or matters for CBMS. The position is responsible for identifying office problems or areas that need strengthening and the development of action plans to correct issues identified. This position provides support to all units reporting to the Head of Product.
Summary Of Job Duties
Product Owner Support
Responsibilities include providing overall administrative management for the Division; managing and prioritizing the CBMS Head of Product's schedule by identifying, recommending, prioritizing, and committing the Head for functions, meetings, and presentations with internal and external stakeholders; preparing briefing or support materials for meetings, presentations and speaking engagements; organizing key stakeholder meetings and recording meeting minutes; and reviewing, assessing, routing, answering and monitoring follow-up action steps on correspondence.
Office Coordinator and Program Support
Responsibilities include providing administrative support for staff within CBMS; serving as first point of contact for internal and external customers, Executive Management, citizens, other State Agencies, County Departments, Federal partners, and other Community Partners; coordinating the onboarding and offboarding of CBMS team members; creating and managing systems for ordering and tracking asset inventory; participating in Program Assistant coordination meetings; assisting with special event arrangements; and providing support to the CBMS Executive Steering Committee and the Work Plan Sub-Committee.
Budget/ Travel Manager
Responsibilities include managing in-state and out-of-state travel requests for Head of Product, and Managers as needed.
Option 1 (Minimum Qualifications)
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
- Five (5) years of experience in high level executive support including working on a budget, interpreting basic principles, rules, regulations, policies, precedents, guidelines and objectives to resolve problems, answering questions, providing information, and/or advising others on program issues or matters.
- Please note: This experience must be clearly documented in the duty statement section your application. Supplemental questions must be answered, however, they are not considered as part of the initial review of the application and will be used later in the Selection process..
- Appropriate education will substitute for the required experience on a year-for-year basis
- Professional work experience in support of a professional staff
- Strong customer service skills
- Ability to effectively communicate both orally and in writing
- Strong organizational and evaluation skills, with keen attention to detail and follow through
- Strong interpersonal skills
- Strong project management skills
- Self-motivated
- Ability to multi-task and identify systematic approaches to solving problems
- Strong critical thinking skills
- Ability to demonstrate sensitivity and appreciation for diverse viewpoints as well as different communication and work styles
- Ability to identify and creatively resolve issues while exercising appropriate judgment
- Ability to establish and maintain effective working relationships with all partners
- Ability to analyze data and provide recommendations
- Ability to work well independently as well as in/with a team
- Proficiency in Google apps, Microsoft Office Suite, JIRA, and Smartsheet
- Standard Background – Name check, TRAILS, CMS and JBITS
- Travel – Travels to CDHS sites and other locations as needed in support of Division activities.
- Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application and provide an explanation why the prior termination or resignation should not disqualify the applicant from the current position. Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination will disqualify the applicant from future State employment with CDHS.
If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.
An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email (dpa_state.personnelboard@state.co.us), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.
For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov ; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.
Supplemental Information
The following must be submitted at time of application for this position:
- Current resume
Your application will be reviewed against the minimum qualifications for the position. If your application demonstrates that you meet the minimum qualifications and you have attached the appropriate documents, you will be invited to the comparative analysis process.
Supplemental Information
How to Apply
The Assessment Process
For additional recruiting questions, please contact jade.green@state.co.us
About Us
If your goal is to build a career that makes a difference, consider joining the dedicated people of the Colorado Department of Human Services (CDHS). Our professionals strive to design and deliver high quality human and health services that improve the safety, independence, and well-being of the people of Colorado. In addition to a great location and rewarding and meaningful work, we offer:
- Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan www.copera.org plus 401(k) and 457 plans
- Medical and dental health plans
- Employer supplemented Health Savings Account
- Paid life insurance
- Short- and long-term disability coverage
- 11 paid holidays per year plus vacation and sick leave
- BenefitHub state employee discount program
- Employee Wellness program MotivateMe
- Excellent work-life programs, such as flexible schedules, training and more
- Remote work arrangements for eligible positions
- Some positions may qualify for the Public Service Loan Forgiveness Program. For more
Our Values
We believe in a people-first approach: To serve the people of Colorado, we develop a culture and work environment that creates an energized, inspired, and healthy team capable of giving their best to Coloradans.
Balance creates quality of life: We want our team to be resilient through a supportive workplace that values flexibility, health and wellness, and employee engagement.
We hold ourselves accountable: We take responsibility through our actions, programs, and results for the state of health and human services in Colorado.
Transparency matters: We are open and honest with employees, our partners, the Coloradans we serve, and the public.
We are ethical: We abide by what is best for those we serve by doing what is right, not what is easy.
Collaboration helps us rise together: We work together with all partners, employees, and clients to achieve the best outcomes for Coloradans.
We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities.
ADAA Accommodations: CDHS is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Nancy Schmelzer, at cdhs_ada@state.co.us or call 1-800-929-0791.
~THE STATE OF COLORADO IS AN EQUAL OPPORTUNITY EMPLOYER~
Toll Free Applicant Technical Support
