What are the responsibilities and job description for the Facilities Purchasing Agent - Court Financial. position at State of Colorado?
Department Information
The Judicial Department works to provide equal access to justice, contribute to public safety, and strengthen the rule of law across Colorado. Together our courts and probation departments are committed to impartial and timely dispute resolution; support for families, litigants, and victims; client rehabilitation; and meaningful community engagement.
Description Of Job
General Statement of Duties:
Serves as the staff authority on purchasing matters for the Colorado Judicial Department. Oversees purchasing functions as requested or required to ensure compliance with Judicial Department requirements.
Distinguishing Factors
This position is distinguished from other positions by the responsibility for managing purchasing functions for the Colorado Judicial Department.
Essential Functions
Assists with, prepares, and/or reviews solicitation documents including documented quotes, requests for bids, and requests for proposals.
Assists with, prepares, and/or reviews purchasing specifications and determines the appropriate solicitation method to be used for source selection
Utilizes the State’s solicitation distribution system to issue solicitation documents .
Performs vendor sourcing as necessary to support SCAO and district needs for identification of vendors.
Recommends purchasing actions and methods, and prepares and maintains supporting documentation.
Reviews and approves sole-source purchase requests. Assists with and/or conducts bid and proposal openings.
Assists with and/or conducts the solicitation evaluation process.
Assists in evaluating contract documents for compliance with purchasing practices, rules, and policies.
Establishes link between purchasing and contracting through review of purchasing documents in conjunction with attached or proposed contracts.
Serves as the Judicial Department’s principle point of contact for vendor questions and concerns.
Consults with SCAO and district personnel on issues arising after procurement is complete, such as vendor performance problems.
Reviews and evaluates purchasing practices and procedures.
Applies knowledge of relevant laws, rules, and policies (both purchasing and fiscal) to ensure compliance.
Recommends new or revised policies and procedures. Maintains and updates the Procurement Manual.
Identifies possible products and services that could be candidates for consolidated or cooperative bidding.
Coordinates solicitations for such supplies and services.
Acquires and maintains a thorough working knowledge of the available purchasing support systems.
Additional Comments
Preferred Qualifications:
We are specifically seeking candidates with a strong background in facilities procurement, as this expertise is a critical component of the role's responsibilities.
The ideal candidate will have substantial experience in sourcing, negotiating, and managing contracts specifically related to facilities management, construction, and maintenance services.
Supervisor Responsibilities
No formal supervisory responsibility. Responsibility for one's own work product.
Physical Demands
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to use hands and fingers and reach with hands and arms. The employee is occasionally required to stand and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and ability to adjust focus.
Work Environment
The noise level in the work environment is usually quiet. This position is subject to varying and unpredictable situations; may handle emergency or crisis situations; is subject to many interruptions; may handle multiple calls and inquiries simultaneously; and may occasionally handle absentee replacement on short notice.
Minimum Qualifications, Substitutions, Conditions Of Employment & Appeal Rights
Graduation from an accredited college or university with a bachelor's degree and three years of experience in purchasing, finance, accounting, or other related fields.
OR
Five years of experience as a purchasing agent, preferably in a government setting.
Supplemental Information
The Colorado Judicial Department is committed to ensuring equal access to and full participation in court and probation services and programs for qualified individuals with disabilities, including employees of the Colorado Judicial Department. The Americans with Disabilities Act (ADA) is an important part of our culture, and we are committed to provide reasonable accommodations when needed without causing undue hardship to the Colorado Judicial Department.
Each district has an ADA Coordinator and Jury Commissioner. The ADA Coordinator is responsible for initiating the interactive process once an employee, court or probation services participant has made a request for reasonable accommodation and the Jury Commissioner is responsible for initiating the interactive process once a juror has made a request for a reasonable accommodation.
How To Apply
For more information and to apply online, please visit our website listed below:
https://www.coloradojudicial.gov/careers
Please note : Applications must be submitted before 11:59 p.m. on the closing date. Incomplete or new applications will not be accepted after this time.
The Judicial Department works to provide equal access to justice, contribute to public safety, and strengthen the rule of law across Colorado. Together our courts and probation departments are committed to impartial and timely dispute resolution; support for families, litigants, and victims; client rehabilitation; and meaningful community engagement.
Description Of Job
General Statement of Duties:
Serves as the staff authority on purchasing matters for the Colorado Judicial Department. Oversees purchasing functions as requested or required to ensure compliance with Judicial Department requirements.
Distinguishing Factors
This position is distinguished from other positions by the responsibility for managing purchasing functions for the Colorado Judicial Department.
Essential Functions
Assists with, prepares, and/or reviews solicitation documents including documented quotes, requests for bids, and requests for proposals.
Assists with, prepares, and/or reviews purchasing specifications and determines the appropriate solicitation method to be used for source selection
Utilizes the State’s solicitation distribution system to issue solicitation documents .
Performs vendor sourcing as necessary to support SCAO and district needs for identification of vendors.
Recommends purchasing actions and methods, and prepares and maintains supporting documentation.
Reviews and approves sole-source purchase requests. Assists with and/or conducts bid and proposal openings.
Assists with and/or conducts the solicitation evaluation process.
Assists in evaluating contract documents for compliance with purchasing practices, rules, and policies.
Establishes link between purchasing and contracting through review of purchasing documents in conjunction with attached or proposed contracts.
Serves as the Judicial Department’s principle point of contact for vendor questions and concerns.
Consults with SCAO and district personnel on issues arising after procurement is complete, such as vendor performance problems.
Reviews and evaluates purchasing practices and procedures.
Applies knowledge of relevant laws, rules, and policies (both purchasing and fiscal) to ensure compliance.
Recommends new or revised policies and procedures. Maintains and updates the Procurement Manual.
Identifies possible products and services that could be candidates for consolidated or cooperative bidding.
Coordinates solicitations for such supplies and services.
Acquires and maintains a thorough working knowledge of the available purchasing support systems.
Additional Comments
Preferred Qualifications:
We are specifically seeking candidates with a strong background in facilities procurement, as this expertise is a critical component of the role's responsibilities.
The ideal candidate will have substantial experience in sourcing, negotiating, and managing contracts specifically related to facilities management, construction, and maintenance services.
Supervisor Responsibilities
No formal supervisory responsibility. Responsibility for one's own work product.
Physical Demands
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to use hands and fingers and reach with hands and arms. The employee is occasionally required to stand and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and ability to adjust focus.
Work Environment
The noise level in the work environment is usually quiet. This position is subject to varying and unpredictable situations; may handle emergency or crisis situations; is subject to many interruptions; may handle multiple calls and inquiries simultaneously; and may occasionally handle absentee replacement on short notice.
Minimum Qualifications, Substitutions, Conditions Of Employment & Appeal Rights
Graduation from an accredited college or university with a bachelor's degree and three years of experience in purchasing, finance, accounting, or other related fields.
OR
Five years of experience as a purchasing agent, preferably in a government setting.
Supplemental Information
The Colorado Judicial Department is committed to ensuring equal access to and full participation in court and probation services and programs for qualified individuals with disabilities, including employees of the Colorado Judicial Department. The Americans with Disabilities Act (ADA) is an important part of our culture, and we are committed to provide reasonable accommodations when needed without causing undue hardship to the Colorado Judicial Department.
Each district has an ADA Coordinator and Jury Commissioner. The ADA Coordinator is responsible for initiating the interactive process once an employee, court or probation services participant has made a request for reasonable accommodation and the Jury Commissioner is responsible for initiating the interactive process once a juror has made a request for a reasonable accommodation.
How To Apply
For more information and to apply online, please visit our website listed below:
https://www.coloradojudicial.gov/careers
Please note : Applications must be submitted before 11:59 p.m. on the closing date. Incomplete or new applications will not be accepted after this time.
