What are the responsibilities and job description for the HCM Functional Analyst - Payroll/General Ledger position at State of Colorado?
To apply, please go to: https://cu.taleo.net/careersection/2/jobdetail.ftl?job=36012
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At the System Administration office at the University of Colorado, we are dedicated to building a workplace where everyone feels valued, supported, and empowered to thrive. Our office is committed to fostering a culture where employees find community, a sense of belonging, and the opportunity to contribute meaningfully to our mission and purpose.
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Position Summary: | Employee Services provides the CU community with excellent services from recruitment to retirement. This office provides technical expertise while administering benefits, professional development, payroll, individual tax management, and strategic HR programs. The functional areas of Employee Services include Payroll, Technologies, Benefits, Retirement, Financial Education, Learning and Development, International Tax and Human Resources. The Payroll HR/GL (Human Resources/General Ledger) Functional Analyst represents the University of Colorado’s (CU) Employee Services (ES) as a Human Capital Management (HCM) commitment accounting expert and liaison to our campus partners and University Information Systems (UIS). This position provides system analysis, requirements definition, testing, troubleshooting, and support in all commitment accounting areas within CU’s HCM and is responsible for the development and maintenance of consistent and accurate documentation of system processes and issue resolution. The Payroll HR/GL Functional Analyst actively consults and partners with Campus HR offices and the ES department to drive process improvement and provides day to day support of business needs. Additionally, this position provides production and troubleshooting support for system actions and issues related to commitment accounting in HCM while supporting new initiatives and driving standard processes and strategic change across the university. Successful incumbents require a strong human resources information system (HRIS)/HCM background with enterprise systems in the commitment accounting and payroll modules, and with the finance system including a solid grasp of the entire payroll process from HCM data collection, paycheck processing; payroll wages, taxes, deductions, earning periods, and the overpayment and manual check adjustment processes. The role will support system configuration for multi-campus funding distribution rules, encumbrances and fringe rates, override funding and deduction distribution mapping, account code mapping, taxes, payroll expense transfer parameters, and support campus resolution of issues around payroll journals, reporting, payroll reconciliation, and effort reporting. This position reports to the HRIS Assistant Director and is exempt from the State of Colorado Classified Staff system. |
Where You Will Work: | Remote – this role is eligible to work remotely within the United States. |
Duties and Responsibilities:
HR/GL System
- Creates and maintains system documentation
- Completes system configurations for the HCM commitment accounting module for the department budget tables, HCM encumbrance fringe rates, payroll expense transfer calendar and setup, deduction, SpeedType overrides, and account code and tax mapping
- Complete all HR/GL fiscal year end calendar activities per the system accounting office team process
- Ensure that the compensated absences report has been updated with rates and logic changes and provided to the system accounting team at fiscal year end
- Provide payroll and campus requested data to the system accounting team for the annual system audit
- Serves as a subject matter expert and provides oversight for PeopleSoft HCM commitment accounting module
- Provides recommendations for setting goals and metrics for the HRIS and HR/GL teams
HR/GL Module Campus Support
- Develops and maintains relationships with HCM partners
- Ensures assigned tasks (incidents, service requests, identified problems, operational changes, enhancements etc.) are completed according to and within set targets
- Provides knowledge transfer to progress tickets to resolution and tracks tickets to closure
- Initiates escalation procedures for incidents and recommends additional development based on needs
- Offers cross functional coordination between payroll, finance, and the effort reporting system when paycheck, account code, and funding issues rely on multiple teams for resolution
- Troubleshoots and coordinate resolution for overpayment funding and reconciliation
- Troubleshoots and coordinate resolution for manual check adjustments that require additional account code and funding reconciliation
- Troubleshoots and coordinate resolution for ePERs (electronic personnel reporting system) issues due to earnings periods, paycheck job data changes, exception time, funding, and term balances.
Training and Cross-Campus Communication
- Communicates HR/GL commitment accounting changes with campus partners
- Provides complete knowledge transfer to support teams before any production releases
- Assesses campus partner training needs and develop training resources and webinars, ES HCM Campus call presentations, monthly HCM blog posts, and website enhancements to support HCM commitment accounting efforts among the HCM campus community
- Provide HR/GL fiscal year end and calendar year end information and instructions to campus partners to support best practices with year end activities
- Works closely with ES training specialists to ensure quality of step-by-step guides and module resources
Project Teams
- Develops and maintains relationships HRIS, Payroll, Controller, UIS, and system accounting teams
- Conduct or support system UIS/ES HR/GL team meetings regularly to provide project status updates pertaining to payroll commitment accounting functionality
- Makes recommendations for new and current HCM and business processes
- Reviews new business processes and solution designs to ensure that cross-functional teams fully understand the impact of decisions made during a system configuration
- Gathers and documents business requirements, data analysis, and collaborates with the UIS technical team to review specifications, and conducts fit/gap analysis and design sessions
- Communicates with internal and external partners regarding HCM commitment accounting issues, requirements gathering, and providing status updates and presentations, to resolution
- Creates testing documentation and performs appropriate user acceptance testing activities
- Reports project status to Employee Services staff and leadership
- Applies knowledge of functional best practices and related technology trends to guide campuses toward appropriate Payroll technology solutions
Minimum Qualifications:
- Bachelor’s degree from an accredited institution of higher education, or equivalent professional experience (professional experience may be substituted for the educational requirement on a year-for-year basis)
- Four (4) years’ experience providing production and troubleshooting support for an HRIS, which includes:
- Experience supporting payroll and funding entry administration in an HRIS capacity
- Experience documenting functional specifications
- Experience with system and end user testing, including issue analysis and resolution
Preferred Qualifications:
- Bachelor’s or post-baccalaureate degree from an accredited institution of higher education in business, human resources, information systems, or related field
- Six (6) years’ experience providing production and troubleshooting support for an HRIS, which may include one or more of the following:
- Experience supporting HCM payroll in an HRIS capacity
- Experience with payroll funding and financial payroll reporting
- Recent experience with PeopleSoft HCM
- Working knowledge of Internal Revenue Service requirements and recent payroll-related legislation
- Experience in higher education
- Certified Payroll Professional (CPP) from American Payroll Association
Knowledge, Skills, and Abilities:
- Knowledge of HCM applications, processes, and best practices
- Ability to lead and assist with system integrations and payroll processes
- Knowledge of current Payroll related legislation and processing requirements
- Oral, written, and listening communication skills, including the ability to accurately interpret what others are saying and convey messages, information, concepts, and details clearly
- Analytical and problem-solving skills, including the ability to examine data and trends in order to produce results
- Collaboration skills, including the ability to work with others from different areas and backgrounds to reach a common goal by sharing knowledge and strategy and maintaining constant communication
- Customer service skills, including the ability to actively listen, address customer needs, defuse tense situations, and maintain an open, flexible, and friendly demeanor
- Ability to create and execute test scripts for vendor-delivered and customized software packages in an integrated enterprise system setting
- Ability to complete cross functional projects
- Ability to work independently and as part of a team
- Ability to handle competing tasks and responsibilities, and adapt to changing priorities while maintaining personal effectiveness
- Ability to handle ambiguity and manage conflict
- Ability to establish and maintain good working relationships with coworkers, supervisors, other University personnel, and the public
- Ability to act as a project lead when appropriate
For full consideration, please attach the following as separate documents to your application at https://cu.taleo.net/careersection/2/jobdetail.ftl?job=36012:
- A cover letter identifying the job specific minimum qualifications you possess
- A resume including any and all relevant experience to be accurately assessed against the qualifications listed in the posting.
Benefits: With our unparalleled range of benefits, including top-notch healthcare, comprehensive wellness programs, enriching professional development, and a dynamic work-life balance, we ensure your holistic growth and happiness.
- No-cost or low-cost medical & dental plan options, some inclusive of IVF assistance.
- Disability, Life, Vision Insurance options.
- Multiple retirement planning options including a mandatory 401(a) plan where CU contributes 10% of your gross pay, a 401k or 403b plan and a 457 deferred compensation plan.
- Pre-tax savings plans, such as Health care and Dependent care flexible spending accounts.
- Embrace a healthy work-life balance with ample sick and vacation leave, along with at least 12 paid holidays. This includes a dedicated week off for winter break.
- 6 weeks of parental leave to adjust to the joys of parenthood.
- A tuition benefit program for you and/or your dependents.
- Free RTD EcoPass and Free Onsite Parking at our 1800 Grant Street Office.
- Many additional perks & programs with the CU Advantage.
Additional taxable fringe benefits may be available.
For more information on benefits programs, please review our Comprehensive Benefits Guide.
Access our Total Compensation Calculator to see what your total rewards could be at CU. (This position is a University Staff position)
Salary : $84,500 - $90,000
