HEALTH PROFESSIONAL IV

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Summary of the work unit: 

Colorado Mental Health Institute at Pueblo (CMHIP) is an acute care psychiatric hospital that provides comprehensive psychiatric treatment services medical services by multidisciplinary treatment teams. This includes: 24-hour nursing care and assessment; psychiatric intervention and evaluation; psychological services; psycho-social services; Occupational Therapy; Educational and Vocational Rehabilitation services; Recreational Therapy; and other services required of an acute care psychiatric hospital licensed in the state of Colorado. CMHIP provides psychiatric services for adolescent, adult, and geriatric patients.






Summary of the position: 

Under the direction of the Director of Operation the Program Coordinator collaborates with all departments to support the delivery of patient care. The Program Coordinator will oversee the program functions over the Adolescent Behavioral Treatment Unit. They will provide guidance through coordination with the multidisciplinary healthcare team to facilitate compliance with regulatory agencies, standards of care and hospital policy and procedures regarding delivery of patient care. Responds and plans for program services based on the community mental health system needs and demands. Responds to and assists with requests regarding data for these programs. Coordinates with the Department of Public Safety and Division of Facility Management for the safety and security of units, patients and staff.


Job Duties:

Program Administration and Unit Coordination:

• Project lead over program and administrative functions for the Adolescent Behavioral Treatment Unit. Collaboration with a multi-disciplinary team of the assigned units
• Monitors timelines to ensure Administrative Assistants are completing and filing legal paperwork 
• Ensures that all certifications are tracked and the proper legal work is completed prior to expiration dates
• Attends management meetings on assigned unit to ensure that program functions are meeting the needs of the unit's patient population  
• Approves incoming patient property that is allowed on the unit 
• Collaborates with nursing to gather information, ensure follow-up and develop preventive measures related to operations in regards to critical incidents for all assigned units  
• Ensures that patient photographs are updated if appearance changes or periodically as indicated by policy 
• Coordinates program movement needs for units  and discharges. Attends Executive Committee (EC) for change requests to the Police Escort List for assigned units 
• Collaboration with the clinical team when patients are allowed access to cellphones, computers, technology and internet. Position will review the requirements of the patient technology agreement with the patient
• Responsible for monitoring the use of cell phones/computers to ensure that the patient is following the signed Patient Technology Agreement. Once a cellphone/computer is obtained, the internet must remain blocked and verified by the Program Coordinator to prevent unauthorized use of the internet without supervision
• Secures cellphone/computer if the patient violates the terms of the agreement, or if another violation of policy occurs.  Each approved device is to be reviewed randomly at least once per month.

Safety and Security/Regulatory Compliance:

• Collaboration with the other departments, provides on-going assessment of patient safety, patient security needs and adherence to safety/security, fire code policies and procedures
• Provides training of staff regarding risk management issues, policies and procedures
• Reviews CMHHIP policy/procedures and provides recommendations to revise/update current policies to meet daily operations, safety and security
• Conducts weekly environment of care rounds of all assigned units, inspecting patient rooms and patients living areas to ensure compliance
• Inspects patient furniture for damage and reports all damaged or broken furniture to Hospital Operations to ensure the item is taken out of service 
• Implements quality changes documented as necessary by the Quality Management Department during tracers designed to maintain regulatory compliance
• Facilitates monthly ‘Instant Action Plan’ and educates, corrects, improves processes to ensure unit meets regulatory requirements 
• Conducts rounds on all assigned units and works in collaboration with Lead Nurse to correct all deficiencies noted during EOC rounds   
• Monitors/Ensures for completion of the following on a monthly basis or as indicated
• Monitors/Ensures for completion of the following on a monthly basis or as indicated
• Assists in fire drills, sends completed fire drill forms to Safety & Risk Manager in accordance with policy
• Conducts nit searches per policy, coordinates unit searches with other departments when required
• Provides monthly unit search form to the Director of Operations no later than the first week of the next month
• Verifies that all disaster pack equipment is accounted for and lock is intact on a monthly basis
• Signs off on verification form and forwards to Safety & Risk manager within set deadline allowance
• Collaborates with the Senior Program Coordinator this position updates unit specific safety data sheet (SDS) manual, hazardous material (HazMat) inventory, and provides organization HazMat education material to unit staff yearly
• Forwards issues related to non-compliance with training to the Director of Operations

Fiscal Duties:

• Reviews requests and sends them to the Director of Operations for approval of all unit purchases; reviews items requested and submits approval through the CMHHIP Item Approval Form
• Tracks purchases and spending for CMS/PBS incentives while ensuring that unit is staying within budget and not overspending
• Assists in ordering and shopping for patient holiday orders to include special functions such as Thanksgiving and Christmas meals and gifts for patients. Monitors that the PCARD process is followed after completing PCARD training
• Reviews items requested and submits approval through the CMHHIP Item Approval Form
• Establishes identified back-ups are in place for emergent purchasing during leave periods.

Agency Representative / Work Unit Liaison:

• Reviews/Initiates all Adolescent Behavioral Treatment Unit Building special maintenance requests for necessity prior to forwarding to Risk Management, Facilities Management (DFM) and CMHHIP Public Safety (DPS)
• Liaison to Facilities Management and Safety Risk Management for the allocation and distribution of keys (including DPS), completion of work orders, building repairs, improvement projects, and modifications
• Oversee furniture, fixtures, and equipment (FFE) repairs by coordinating repair or replacement of damaged FFE with Director of Operations 

 Work Leader/Project Leader:

• Project leader over designated Administrative Assistant III’s, Health Professional II’s, or other disciplines of the assigned department
• Responsible for direction and assistance to staff assigned to assigned units while working in conjunction with the Director of Operations
• Responsible for working with the Director of Operations to ensure all program services provided on the assigned unit are delivered correctly
• Responsible to ensure all assignments and duties are completed and in compliance with CMHHIP policies and procedures while working in conjunction with the Director of Operations. Staff are notified promptly of changes to processes, policies and procedures through communication methods to include Cornerstone, meetings, email and individual contact. Individual coaching sessions are conducted regularly with assigned staff.

Other Duties as Assigned:

• Any other duties that may arise that may need to be completed that are not covered in the above duty statements.

Minimum Qualifications:

Experience Only:

Seven (7) years of relevant experience in an occupation related to the work assigned
to this position

OR

Education and Experience:

A combination of related education and/or relevant experience in an occupation
related to the work assigned to this position equal to seven (7) years



Conditions of Employment: 

• Full Background Check  
• 2-step TB (tuberculosis) screening

• Other vaccinations as required by the State of Colorado.

• Prior experience working with adolescents.

Appeal Rights: 

If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.

An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email (dpa_state.personnelboard@state.co.us), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.

For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.

How to Apply

The Assessment Process

 

For additional recruiting questions, please contact randy.mcgee@state.co.us. 

About Us: 

If your goal is to build a career that makes a difference, consider joining the dedicated people of the Colorado Department of Human Services (CDHS). Our professionals strive to design and deliver high quality human and health services that improve the safety, independence, and well-being of the people of Colorado. In addition to a great location and rewarding and meaningful work, we offer:

• Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan www.copera.org plus 401(k) and 457 plans

• Medical and dental health plans

• Employer supplemented Health Savings Account

• Paid life insurance

• Short- and long-term disability coverage

• 11 paid holidays per year plus vacation and sick leave

• BenefitHub state employee discount program

• Employee Wellness program MotivateMe

• Excellent work-life programs, such as flexible schedules, training and more

• Remote work arrangements for eligible positions

*Some positions may qualify for the Public Service Loan Forgiveness Program. For more

information, go to https://www.colorado.gov/pacific/dhr/student-loan-forgiveness-programs.

Our Values:

We believe in a people-first approach: To serve the people of Colorado, we develop a culture and work environment that creates an energized, inspired, and healthy team capable of giving their best to Coloradans.

Balance creates quality of life: We want our team to be resilient through a supportive workplace that values flexibility, health and wellness, and employee engagement.

We hold ourselves accountable: We take responsibility through our actions, programs, and results for the state of health and human services in Colorado.

Transparency matters: We are open and honest with employees, our partners, the Coloradans we serve, and the public.

We are ethical: We abide by what is best for those we serve by doing what is right, not what is easy.

Collaboration helps us rise together: We work together with all partners, employees, and clients to achieve the best outcomes for Coloradans.

We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities.  

ADAA Accommodations: CDHS is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Nancy Schmelzer, at  cdhs_ada@state.co.us or call 1-800-929-0791.

~THE STATE OF COLORADO IS AN EQUAL OPPORTUNITY EMPLOYER~

Toll Free Applicant Technical Support

Salary : $69,972 - $97,956