What are the responsibilities and job description for the Research and Data Team Supervisor (Court Programs Analyst III). position at State of Colorado?
Department Information
The Judicial Department works to provide equal access to justice, contribute to public safety, and strengthen the rule of law across Colorado. Together our courts and probation departments are committed to impartial and timely dispute resolution; support for families, litigants, and victims; client rehabilitation; and meaningful community engagement.
Description Of Job
General Statement Of Duties:
Manages specific programs and/or serves as project leader to develop improved managerial procedures and practices in the Colorado Judicial Department’s court system.
Distinguishing Factors
In addition to managing programs and/or projects which must consume 50% of the employee’s time (managing programs or projects includes assigning tasks, monitoring progress and work flow checking, scheduling work, and establishing work standards), the Court Programs Analyst III position is distinguished from other classifications due to the supervisory responsibility for 3.0 or more full-time employees. If an employee does not meet the supervision requirement a Division may, in consultation with the Director of Human Resources and with the approval of the State Court Administrator, utilize this classification if the employee has responsibility for independently managing a highly specialized complex program or project. The complexity is reflected in a need for more sophisticated analytical methods and problem solving techniques. Work typically involves coordination with Director level positions within and external to the Judicial Department. The program or project schedule must exceed 12 months. A maximum of 30% of all Court Program Analysts may be classified as a Court Program Analyst III in a Division. This position will receive supervision from a Court Programs Analyst IV, Administrator or Division Director.
Essential Functions
Manages and administers state wide court programs and projects in the Division of Planning and Analysis; leads or supervises other analysts and team members on projects.
Identifies areas to implement new court policies and procedures; coordinates implementation with various court systems and other state agencies.
Reviews and evaluates organizational policies, practices, structure, functions, programs, work methods, resources, relationships between various court systems, and management and program performance; increases efficiency and effectiveness of state court systems.
Compiles and analyzes information collected; verifies accuracy of information; identifies issues and problems; formulates recommendations that will encourage change within the Division.
Identifies problems within various departments of the state court system; offers recommendations and implements solutions; compares estimates and trend projections through the application of mathematical or statistical methods.
Drafts rules, administrative recommendations, Chief Justice Directives. Prepares reports, schedules, forms, procedures and directives based upon research and evaluation of issues and problems.
Analyzes proposed legislation, judicial processes, and procedures for possible impact on the court system.
Prepares budget requests and monitors budgets for small projects; prepares and monitors grant requests.
May be responsible for recruitment and selection of unit employees.
May establish expectations and provide employee performance feedback on an on-going and annual basis.
May assist subordinates in establishing goals. May evaluate subordinates' goal achievement through conferences or informal meetings. May provide recommendations regarding subordinate's employment probationary/trial period. Provides orientation and on-going training, mentoring and coaching to existing subordinates. Makes provisions for subordinates to attend outside training. May provide cross-training and interdepartmental training. May assign duties and responsibilities to staff; develops and establishes procedures for operating and maintaining required administrative systems. Establishes response procedures designed to address internal and external requests for information.
Some positions may prepare grant proposals, monitor grant funds, and prepare grant completion reports. Attends meetings and training as required. Performs other duties as assigned.
Supervisor Responsibilities
May have supervisory accountability for other employees, volunteers, or interns. May plans, directs and coordinates activities for a unit. Duties include scheduling and assigning of work, training in all facets of work, quality control, and decisions impacting the pay, status and tenure of others. May conduct performance appraisals, and provides input into and participates in discipline, dismissal, and hiring processes.
Additional Comments
This Court Programs Analyst III will serve as one of two supervisor positions supporting approximately 2-4 team members working on the Research and Data team. The work of this team focuses on supporting requests for data and analysis, weighted caseload studies and the review and analysis of legislation throughout the legislative process. This position is one of two supervisors (Court Programs Analyst III) positions in the Court Services Division of the State Court Administrator’s Office and will report to the Court Programs Analyst IV in Court Services.
You are a good fit for this role if you have:
Physical Demands
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to use hands and fingers and reach with hands and arms. The employee is occasionally required to stand and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and ability to adjust focus.
Work Environment
The noise level in the work environment is usually quiet. This position is subject to varying and unpredictable situations; may handle emergency or crisis situations; is subject to many interruptions; may handle multiple calls and inquiries simultaneously; and may occasionally handle absentee replacement on short notice.
Minimum Qualifications, Substitutions, Conditions Of Employment & Appeal Rights
Graduation from an accredited college or university with a bachelor's degree and five years of management analysis experience in statistical or economic analysis, office systems, methods and procedures, work measurement, forms design, program planning or other related fields, which must have included one year of supervisory experience. Additional work experience in these or other related fields may be substituted on year for year basis for the required formal education.
OR
Two years as a Court Programs Analyst II in the Colorado Judicial Department required.
Supplemental Information
The Colorado Judicial Department is committed to ensuring equal access to and full participation in court and probation services and programs for qualified individuals with disabilities, including employees of the Colorado Judicial Department. The Americans with Disabilities Act (ADA) is an important part of our culture, and we are committed to provide reasonable accommodations when needed without causing undue hardship to the Colorado Judicial Department.
Each district has an ADA Coordinator and Jury Commissioner. The ADA Coordinator is responsible for initiating the interactive process once an employee, court or probation services participant has made a request for reasonable accommodation and the Jury Commissioner is responsible for initiating the interactive process once a juror has made a request for a reasonable accommodation.
How To Apply
For more information and to apply online, please visit our website listed below:
https://www.coloradojudicial.gov/careers
Please note : Applications must be submitted before 11:59 p.m. on the closing date. Incomplete or new applications will not be accepted after this time.
The Judicial Department works to provide equal access to justice, contribute to public safety, and strengthen the rule of law across Colorado. Together our courts and probation departments are committed to impartial and timely dispute resolution; support for families, litigants, and victims; client rehabilitation; and meaningful community engagement.
Description Of Job
General Statement Of Duties:
Manages specific programs and/or serves as project leader to develop improved managerial procedures and practices in the Colorado Judicial Department’s court system.
Distinguishing Factors
In addition to managing programs and/or projects which must consume 50% of the employee’s time (managing programs or projects includes assigning tasks, monitoring progress and work flow checking, scheduling work, and establishing work standards), the Court Programs Analyst III position is distinguished from other classifications due to the supervisory responsibility for 3.0 or more full-time employees. If an employee does not meet the supervision requirement a Division may, in consultation with the Director of Human Resources and with the approval of the State Court Administrator, utilize this classification if the employee has responsibility for independently managing a highly specialized complex program or project. The complexity is reflected in a need for more sophisticated analytical methods and problem solving techniques. Work typically involves coordination with Director level positions within and external to the Judicial Department. The program or project schedule must exceed 12 months. A maximum of 30% of all Court Program Analysts may be classified as a Court Program Analyst III in a Division. This position will receive supervision from a Court Programs Analyst IV, Administrator or Division Director.
Essential Functions
Manages and administers state wide court programs and projects in the Division of Planning and Analysis; leads or supervises other analysts and team members on projects.
Identifies areas to implement new court policies and procedures; coordinates implementation with various court systems and other state agencies.
Reviews and evaluates organizational policies, practices, structure, functions, programs, work methods, resources, relationships between various court systems, and management and program performance; increases efficiency and effectiveness of state court systems.
Compiles and analyzes information collected; verifies accuracy of information; identifies issues and problems; formulates recommendations that will encourage change within the Division.
Identifies problems within various departments of the state court system; offers recommendations and implements solutions; compares estimates and trend projections through the application of mathematical or statistical methods.
Drafts rules, administrative recommendations, Chief Justice Directives. Prepares reports, schedules, forms, procedures and directives based upon research and evaluation of issues and problems.
Analyzes proposed legislation, judicial processes, and procedures for possible impact on the court system.
Prepares budget requests and monitors budgets for small projects; prepares and monitors grant requests.
May be responsible for recruitment and selection of unit employees.
May establish expectations and provide employee performance feedback on an on-going and annual basis.
May assist subordinates in establishing goals. May evaluate subordinates' goal achievement through conferences or informal meetings. May provide recommendations regarding subordinate's employment probationary/trial period. Provides orientation and on-going training, mentoring and coaching to existing subordinates. Makes provisions for subordinates to attend outside training. May provide cross-training and interdepartmental training. May assign duties and responsibilities to staff; develops and establishes procedures for operating and maintaining required administrative systems. Establishes response procedures designed to address internal and external requests for information.
Some positions may prepare grant proposals, monitor grant funds, and prepare grant completion reports. Attends meetings and training as required. Performs other duties as assigned.
Supervisor Responsibilities
May have supervisory accountability for other employees, volunteers, or interns. May plans, directs and coordinates activities for a unit. Duties include scheduling and assigning of work, training in all facets of work, quality control, and decisions impacting the pay, status and tenure of others. May conduct performance appraisals, and provides input into and participates in discipline, dismissal, and hiring processes.
Additional Comments
This Court Programs Analyst III will serve as one of two supervisor positions supporting approximately 2-4 team members working on the Research and Data team. The work of this team focuses on supporting requests for data and analysis, weighted caseload studies and the review and analysis of legislation throughout the legislative process. This position is one of two supervisors (Court Programs Analyst III) positions in the Court Services Division of the State Court Administrator’s Office and will report to the Court Programs Analyst IV in Court Services.
You are a good fit for this role if you have:
- An understanding of the data role in the organization, ensuring access to information to support business needs, critical decision making and highlighting opportunities for improved processes and efficiencies.
- The ability to deliver presentations and engage with various stakeholder groups.
- The ability to interpret complex policy and think creatively about potential solutions when precise guidance or prior information is unavailable.
- Skills to provide critical quality control for team members’ analysis and work products – including fiscal note analysis and staffing level preparations.
- Excellent writing and communication skills.
- Knowledge of the legislative process.
- Independent and autonomous work abilities balanced with excellent collaboration and teamwork skills
- Experience in working in and for the Colorado Courts – including court process and/or data experience.
- Experience with legislative analysis and policy development and implementation.
- Experience supporting a statewide or system-wide program or initiative.
- The ability to thrive in a fast-paced and collaborative environment.
Physical Demands
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to use hands and fingers and reach with hands and arms. The employee is occasionally required to stand and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and ability to adjust focus.
Work Environment
The noise level in the work environment is usually quiet. This position is subject to varying and unpredictable situations; may handle emergency or crisis situations; is subject to many interruptions; may handle multiple calls and inquiries simultaneously; and may occasionally handle absentee replacement on short notice.
Minimum Qualifications, Substitutions, Conditions Of Employment & Appeal Rights
Graduation from an accredited college or university with a bachelor's degree and five years of management analysis experience in statistical or economic analysis, office systems, methods and procedures, work measurement, forms design, program planning or other related fields, which must have included one year of supervisory experience. Additional work experience in these or other related fields may be substituted on year for year basis for the required formal education.
OR
Two years as a Court Programs Analyst II in the Colorado Judicial Department required.
Supplemental Information
The Colorado Judicial Department is committed to ensuring equal access to and full participation in court and probation services and programs for qualified individuals with disabilities, including employees of the Colorado Judicial Department. The Americans with Disabilities Act (ADA) is an important part of our culture, and we are committed to provide reasonable accommodations when needed without causing undue hardship to the Colorado Judicial Department.
Each district has an ADA Coordinator and Jury Commissioner. The ADA Coordinator is responsible for initiating the interactive process once an employee, court or probation services participant has made a request for reasonable accommodation and the Jury Commissioner is responsible for initiating the interactive process once a juror has made a request for a reasonable accommodation.
How To Apply
For more information and to apply online, please visit our website listed below:
https://www.coloradojudicial.gov/careers
Please note : Applications must be submitted before 11:59 p.m. on the closing date. Incomplete or new applications will not be accepted after this time.
