Administrative Assistant

Introduction

Located in New Britain, CT,�Central Connecticut State University (Central)�is a constituent unit of the�Board of Regents for Higher Education (BOR),�Connecticut State Colleges and Universities.� As one of the�State of Connecticut�institutions of higher learning, Central is a regional, comprehensive public university dedicated to learning in the liberal arts and sciences and to education for the professions.� Central offers a�vibrant learning-centered community dedicated to teaching and to scholarship. ABOUT THE ROLE:�� We are�accepting applications from candidates who meet the qualifications for an�Administrative Assistant�to work at the Police Department, located at 1500 East Street on the campus of Central.�� The successful candidate must be able to work collaboratively in a team environment, possess strong administrative skills, as well as: Manage and monitor budgets;� Properly filing/redacting of case reports;� Manage calefilingndars/scheduling;� Order supplies and equipment;� Handle highly confidential materials with appropriate discretion; File, handle and manage police records; Process data and create spreadsheets; Manage the Annual Security Report (Jeanne Clery Campus Safety Act); Work successfully on multiple projects with various deadlines throughout the year. POSITION HIGHLIGHTS: Full-Time 40 hours per week WHAT'S IN IT FOR YOU? Industry leading health�benefits�including medical and dental coverage. Extensive pension plan and supplemental retirement offerings. Paid time off (including 13 holidays per calendar year). Professional growth and development opportunities. Tuition reimbursement for classified employees up to seventy-five percent (75%) of the cost for tuition, books and related fees. Scholarships available to assist classified employees and/or their dependent children with the financial burden of tuition after completing four or more years of continuous service at Central Connecticut State University.� Culture that encourages�work/life balance as well as an employee assistance program.� Work for a Forbes top company: 'Forbes'�State of Connecticut Ranked One of the Best Employers of 2023�- State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule. We have limitless areas for you to perform relevant and significant work. State of Connecticut is an eligible Public Service Loan Forgiveness employer, meaning you may be eligible to have qualifying student loans forgiven after 10 years of service.� Click�here�for more information. NOTE:� This posting may also be used to fill future openings throughout various departments on campus.

Selection Plan

FOR ASSISTANCE IN APPLYING: Please�read�or�watch�our Applicant Tips on How to Apply! In order to be considered for this job opening you must be a current State of CT employee of the agency listed above�for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening.� You must specify your qualifications on your application. APPLYING FOR THE POSITION: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e. Executive, Judicial or Legislative) to the other. To be considered for this job opening, you must meet the Minimum Qualifications listed on the job opening. The minimum experience and training requirements must be met by the close date of the job opening, unless otherwise specified. You must specify your qualifications on your application.� Ensure that your application is complete before submitting it. To comply with�Public Act 21-69, the State of Connecticut no longer requests resumes during the initial application process. Once your application is submitted into the JobAps system, you cannot make revisions. To receive educational credits toward qualification for this job posting, the institution must be accredited. For institutions located outside of the U.S., you must provide documentation from a recognized USA accrediting service specializing in determining foreign education equivalencies to the recruiter listed on this job posting. All application materials must be received by the recruiting agency by the specified deadline. Late applications will not be considered. Candidates may request a rare and documented exception for events that incapacitate them during the entire duration of the job posting period by providing a legally-recognized justification to accommodate such an exception. Requests may be made to�das.shrm@ct.gov. WHAT TO EXPECT AFTER APPLYING: Applicants will receive correspondence via email and are also encouraged to monitor their Personal Status Board daily for status updates, notices, and tasks required in the recruitment process. Some postings may require additional referral questions (RQs). You will receive an email with these questions after the posting’s closing date. Check your email and Personal Status Board for notifications, including your spam or junk folders.� You may be required to submit additional documentation supporting your qualifications at any point during the recruitment process. The documentation may include a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, or licensure, at the discretion of the hiring agency. The immediate vacancy is listed above, but your application may be considered for future vacancies in this job class. Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position. Candidates offered a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State Employees, available at�www.ct.gov/ethics. CONNECT WITH US: Due to the high volume of applications, we cannot confirm receipt or status during the recruitment process. Updates will be available through your JobAps portal account.� If you have any questions about this recruitment, please contact Olivia Duncan at�HRRecruitment@ccsu.edu.� Follow the State of Connecticut on�LinkedIn�to stay updated on our career opportunities and news.

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency this class is accountable for independently performing the most complex tasks in providing both office administration and secretarial support for a major program.

EXAMPLES OF DUTIES

Performs the most complex office administrative duties as described in the following areas: TYPING: Using computers, tablets, and other electronic equipment, formats and types a full range of correspondence, reports, bills, drafts, etc. from rough draft, transcription, dictated notes, etc.; Proofreads for content; Edits using knowledge of grammar, punctuation and spelling. FILING: Designs office filing systems; Organizes and maintains files (including confidential files); Maintains, updates and reviews references materials and manuals. CORRESPONDENCE: Composes complex letters and/or memoranda, etc. (e.g., explaining department practices and/or policies) for own or manager's signature. REPORT WRITING: Researches and assembles information from a variety of sources and prepares statistical and/or narrative reports; Analyzes information and may make recommendations. INTERPERSONAL: Acts for manager by interpreting established policies and procedures, etc.; Troubleshoots by relieving manager of as much administrative detail as possible; Acts for and regularly makes decisions in manager's absence (within prescribed limits of authority). PROCESSING: Screens letters, memos, reports and other materials to determine action required; May make recommendations to supervisor. SECRETARY: Arranges and coordinates meetings (including space and equipment); Researches, assembles and coordinates meeting materials (e.g., charts, graphs, reports); Writes minutes of meetings, lectures, conferences, etc. from rough draft; Takes notes and/or meeting minutes; Prepares expense accounts; Makes travel arrangements. OFFICE MANAGEMENT: Authorizes purchases and payments (within prescribed limits of authority); Develops input and prepares documentation for office and/or department budget; Coordinates budget control and monitoring; Develops office and/or department procedural manuals; Assists in interviewing and hiring office support staff; Trains office support staff; May supervise office support staff. Performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

Considerable knowledge of office administration and management; department and/or unit policies and procedures; proper grammar, punctuation and spelling; business communications; Knowledge of business math; Considerable interpersonal skills; oral and written communication skills; Ability to operate office equipment which includes computers, tablets, and other electronic equipment; operate office suite software; take notes (shorthand, speedwriting or other method acceptable to manager).

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Four (4) years of experience above the routine clerk level in office support or secretarial work.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

One (1) year of the General Experience must have been as a Secretary 2 or its equivalent.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

College training in the secretarial sciences may be substituted for the General Experience on the basis of 15 semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.

PREFERRED QUALIFICATIONS

Experience with working in higher education Experience handling confidential and/or financial information� � � Excellent written and verbal communication� Experience with managing/monitoring budgets Experience with Office 365 (Word, Outlook Teams, and SharePoint), and Excel (formulas, pivot tables, and data analysis)�

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

Salary : $63,777 - $82,530