Payroll Clerk

Introduction

Do you excel at using computers to solve problems, process data, and organize information? Are you passionate about compiling, coding, and analyzing data to drive results while gathering key insights from various sources? If this sounds like you, we want you on our team! The State of Connecticut, Department of Developmental Services (DDS), Central Office, has one (1) full-time 1st shift job opportunity for Payroll Clerk. At the State of Connecticut, we pride ourselves on encouraging an inclusive and collaborative environment for our employees. Our Department of Developmental Services (DDS) plays a pivotal role in ensuring the well-being of our community through outstanding service and dedication. We are currently seeking an ambitious and highly motivated Payroll Clerk to join our team at the DDS Central Office in Cheshire, CT. Join a top-tier organization that prizes accuracy and high standards. Work as a Payroll Clerk in the Payroll Unit, Monday to Friday, from 7:00 a.m. to 3:30 p.m. Your flexibility is key in this fast-paced position. This position offers a great chance for career advancement. Meeting the necessary experience and training criteria may lead to a promotion as a Payroll Clerk (Three-Shift Operations). DDS is a large 24/7 agency and eligible to use the job class of Payroll Clerk (Three-Shift Operations). The candidates hired into these Payroll Clerk positions would be eligible for promotion by reclassification to a Payroll Clerk (Three-Shift Operations) at the agency's discretion once they meet the minimum experience and training requirements for the Payroll Clerk (Three-Shift Operations) class. As a Payroll Clerk, you will be responsible for: Processing payroll using PeopleSoft systems, including Time and Attendance, Overtime Earnings, and in-house payroll processing. Applying payroll coding to ensure accurate and timely processing of payroll transactions. Conducting detailed audits to maintain the integrity and accuracy of payroll data. Managing a large volume of work efficiently and prioritizing tasks to meet strict deadlines. Working proficiently with Microsoft Word and Excel, employing various functions and formulas to streamline operations. Entering data accurately and reviewing work meticulously to ensure completeness and correctness. Communicating clearly and effectively with a diverse range of employees, ensuring that their payroll-related inquiries and concerns are addressed promptly and professionally. Why Join Us? We prioritize the well-being of our employees and recognize the importance of maintaining a harmonious work-life balance. Alongside competitive compensation, we provide a range of benefits, including: Medical, dental, and vision insurance Retirement plans Paid time off Professional development opportunities Visit our�new�State Employee Benefits Overview�page! Join a Forbes-recognized company! Connecticut is featured on America's Best Employers by State and Best Employers for New Grads in 2024. With our growing job market and dedication to encouraging a growing workforce, Connecticut is an excellent choice for professionals and fresh graduates looking to start their careers.

Selection Plan

In order to be considered for this job opening you must be a current State of CT employee of the agency listed above�for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening.� You must specify your qualifications on your application.� Please visit our 'Applicant Tips on How to Apply' page or view our�tutorial.� The only way to apply to this posting is via the ‘Apply’ or ‘Apply Online’ buttons on the official State of Connecticut Online Employment Center job posting. The minimum experience and training requirements must be met by the close�date on the job opening, unless otherwise specified. Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.�� In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process.��� This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your�JobAps�Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the question's expiration date. Please regularly check your email and�JobAps�Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.�� Note:� At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position.� These documents may include:� a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.� Applicants must meet the minimum qualifications as indicated to apply for this position.�� Should you have questions pertaining to this recruitment, please contact Liz�Pinette�at�elizabeth.pinette@ct.gov.� This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules.� The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.� All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period.� It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception.� Requests should be made to�DAS.SHRM@ct.gov.� For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.� Read through this helpful link to�prepare for your interview.� �

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency this class is accountable for preparing and maintaining biweekly regular, overtime and supplemental payrolls for an assigned group of employees and independently performing various payroll support activities.

EXAMPLES OF DUTIES

Prepares biweekly regular, overtime, and supplemental payrolls; Reviews employee time cards and/or timesheets for accuracy and completeness and posts hours worked to master payroll cards; Reviews personnel and/or payroll change notices and posts changes and/or adjustments to master files, e.g. new hires, transfers, reclassifications, terminations, retirements, overpayments and/or underpayments, wage increases, deduction changes (health insurance, union dues and/or fees, credit union payments, charitable contributions, bond or sheltered tax annuity payments, group life insurance payments, etc.); Calculates gross wages; Notes deductions on worksheets and deduction summary sheets; Prepares and balances prelists for Central Payroll (Office of State Comptroller), noting both salary and deduction data OR codes standard payroll action forms in conjunction with computerized payroll system; Prepares and totals various deduction worksheets, e.g., Credit Union, Medical and/or Insurance Providers, etc.; Prepares and submits summary sheets and transmittal certificates OR detailed analysis of expenditure reports and expenditure certificates to Central Payroll; Verifies check register and printouts from Central Payroll against worksheets and records; Performs various clerical accounting functions such as calculating balances and posting�charges to expenditure accounts; Prepares supplemental payrolls such as longevity payments, vacation pay, promotional adjustments, etc.; Calculates and processes retroactive payments, collective bargaining increases and annual increments; Performs various clerical accounting functions such as calculating balances and posting charges to expenditure accounts; Verifies provider checks issued by Office of State Comptroller against own records; Verifies providers' bills in same manner; Keeps abreast of collective bargaining contract requirements and restrictions as related to payroll (dates for salary increases, overtime, shift differential and holiday pay restrictions, etc.); Responds to employee inquiries regarding paychecks and payroll practices and procedures; Maintains various records and files for payroll data and forms; May calculate workers compensation and/or retirement payments; May calculate and monitor payroll deductions for court ordered wage executions (garnishments); May consult division or facility supervisors regarding employee time recorded; Performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

Knowledge of payroll terminology, practices and procedures; basic accounting and bookkeeping principles and procedures; general office procedures; Skills interpersonal skills; oral and written communication skills; in performing arithmetic computations; Ability to read, understand and apply applicable contract guidelines and regulations; maintain records and files; ability to follow complex oral and written instructions; operate office equipment which includes computers, tablets, and other�electronic equipment.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Three (3) years of experience in bookkeeping, accounts payable or clerical work involving finances.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

One (1) year of the General Experience must have involved payroll preparation.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years. One (1) year as a Financial Clerk performing payroll duties may be substituted for the General and Special Experience.

PREFERRED QUALIFICATIONS

Experience using PeopleSoft systems for the following: Time and Attendance, Overtime Earnings, and processing payroll in-house. Experience using payroll coding. Experience auditing. Experience managing a large volume of work and prioritize effectively to achieve results in a set timeframe. Experience working with Microsoft Word and Excel using functions and formulas. Experience entering data accurately and reviewing work for completeness. Experience communicating clearly and effectively with diverse employees.

SPECIAL REQUIREMENTS

Persons having responsibility for supervising or observing the behavior of inmates or custodial�individuals will be required to possess a high school diploma or General Educational Development (GED) certification by the time of permanent appointment.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

Salary : $55,248 - $72,247