What are the responsibilities and job description for the Payroll Clerk (Hybrid) position at State of Connecticut - Department of Developmental...?
The State of Connecticut, Department of Developmental Services (DDS), Central Office, has two (2) full-time, first (1st) shift job opportunities for Payroll Clerk, in our Payroll Unit located in Cheshire, CT.
The Role:
DDS is a large 24/7 agency and eligible to use the job class of Payroll Clerk (Three-Shift Operations). The candidates hired into these Payroll Clerk positions would be eligible for promotion by reclassification to a Payroll Clerk (Three-Shift Operations) at the agency's discretion once they meet the minimum experience and training requirements for the Payroll Clerk (Three-Shift Operations) class.
What’s In It For You:
Visit our new State Employee Benefits Overview page!
- Work at a Forbes-recognized company! Connecticut is proud to be featured on both America's Best Employers by State and Best Employers for New Grads in 2024. With our dynamic job market and commitment to fostering a thriving workforce, Connecticut stands out as a top destination for both seasoned professionals and fresh graduates seeking to launch their careers.
- Professional growth and paid professional development opportunities.
- A healthy work-life balance to all employees.
- State of Connecticut is an eligible Public Service Loan Forgiveness employer, meaning you may be eligible to have qualifying student loan forgiveness after 10 years of service. Click here for more information.
Discover the opportunity to:
- Engage in a rewarding career
- Assist our employees so they can achieve success
- Make a difference in the public sector
- Work together in a collaborative team environment
Selection Plan
The only way to apply to this posting is via the ‘Apply’ or ‘Apply Online’ buttons on the official State of Connecticut Online Employment Center job posting.
For Assistance in Applying:
Please read or watch our Applicant Tips on How to Apply!
Application Process:
This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules.
For current state employees, salary calculations are not necessarily comparable from branch to branch but it does not impact your state service credit.
In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process.
In order to be considered for this job opening, you must meet the minimum qualifications as listed on the job opening. You must specify your qualifications on your application. The minimum experience and training requirements must be met by the close date, unless otherwise specified.
The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to DAS.SHRM@ct.gov.
Please ensure that your application is complete. You will be unable to make revisions once you officially submit your application to the state of Connecticut.
Selection Process:
This posting may require completion of additional referral questions (RQs) which will be sent to you via email after the closing date. The email notification will include an expiration date by which you must submit (Finish) your responses. Please regularly check your email for notifications. Please check your SPAM and/or Junk folders, as emails could end up there in error.
During the recruitment process, applicants may be required to submit additional documentation supporting their qualification(s) for this position. These documents may include performance reviews, supervisory references, college transcripts, licensure, etc. at the discretion of the agency.
Read through this helpful link to prepare for your interview.
Contact Information:
If you require an accommodation to participate fully and fairly under the provisions of the Americans with Disabilities Act (ADA), please contact Edward Magnano, EEO Manager at (860) 418-6148 or (Edward.Magnano@ct.gov)
Due to the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process.
Should you have any questions pertaining to this recruitment, please contact Christopher Lavallee at Christopher.Lavallee@ct.gov.
PURPOSE OF JOB CLASS (NATURE OF WORK)
In a state agency this class is accountable for preparing and maintaining biweekly regular, overtime and supplemental payrolls for an assigned group of employees and independently performing various payroll support activities.
EXAMPLES OF DUTIES
- Prepares biweekly regular, overtime, and supplemental payrolls;
- Reviews employee time cards and/or timesheets for accuracy and completeness and posts hours worked to master payroll cards;
- Reviews personnel and/or payroll change notices and posts changes and/or adjustments to master files, e.g. new hires, transfers, reclassifications, terminations, retirements, overpayments and/or underpayments, wage increases, deduction changes (health insurance, union dues and/or fees, credit union payments, charitable contributions, bond or sheltered tax annuity payments, group life insurance payments, etc.);
- Calculates gross wages;
- Notes deductions on worksheets and deduction summary sheets;
- Prepares and balances prelists for Central Payroll (Office of State Comptroller), noting both salary and deduction data OR codes standard payroll action forms in conjunction with computerized payroll system;
- Prepares and totals various deduction worksheets, e.g., Credit Union, Medical and/or Insurance Providers, etc.;
- Prepares and submits summary sheets and transmittal certificates OR detailed analysis of expenditure reports and expenditure certificates to Central Payroll;
- Verifies check register and printouts from Central Payroll against worksheets and records;
- Performs various clerical accounting functions such as calculating balances and posting charges to expenditure accounts;
- Prepares supplemental payrolls such as longevity payments, vacation pay, promotional adjustments, etc.;
- Calculates and processes retroactive payments, collective bargaining increases and annual increments;
- Performs various clerical accounting functions such as calculating balances and posting charges to expenditure accounts;
- Verifies provider checks issued by Office of State Comptroller against own records;
- Verifies providers' bills in same manner;
- Keeps abreast of collective bargaining contract requirements and restrictions as related to payroll (dates for salary increases, overtime, shift differential and holiday pay restrictions, etc.);
- Responds to employee inquiries regarding paychecks and payroll practices and procedures;
- Maintains various records and files for payroll data and forms;
- May calculate workers compensation and/or retirement payments;
- May calculate and monitor payroll deductions for court ordered wage executions (garnishments);
- May consult division or facility supervisors regarding employee time recorded;
- Performs related duties as required.
KNOWLEDGE, SKILL AND ABILITY
- Knowledge of
- payroll terminology, practices and procedures;
- basic accounting and bookkeeping principles and procedures;
- general office procedures;
- Skills
- interpersonal skills;
- oral and written communication skills;
- in performing arithmetic computations;
- Ability to
- read, understand and apply applicable contract guidelines and regulations;
- maintain records and files; ability to follow complex oral and written instructions;
- operate office equipment which includes computers, tablets, and other electronic equipment.
MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE
Three (3) years of experience in bookkeeping, accounts payable or clerical work involving finances.
MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE
One (1) year of the General Experience must have involved payroll preparation.
MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED
- College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.
- One (1) year as a Financial Clerk performing payroll duties may be substituted for the General and Special Experience.
PREFERRED QUALIFICATIONS
Preference will be given to candidates with the following:
- Experience using PeopleSoft systems for the following: Time and Attendance, Overtime Earnings, and processing payroll in-house.
- Experience researching and interpreting multiple collective bargaining union contract requirements and restrictions as related to payroll.
- Experience using payroll coding.
- Experience auditing.
- Experience managing a large volume of work and prioritize effectively to achieve results in a set timeframe.
- Experience working with Microsoft Word and Excel using functions and formulas.
- Experience entering data accurately and reviewing work for completeness.
- Experience communicating clearly and effectively with diverse employees.
SPECIAL REQUIREMENTS
Persons having responsibility for supervising or observing the behavior of inmates or custodial individuals will be required to possess a high school diploma or General Educational Development (GED) certification by the time of permanent appointment.
