What are the responsibilities and job description for the Emergency Management Program Specialist (Hybrid) position at State of Connecticut - Department of Emergency...?
Are you looking to grow your career in Emergency Management? If so, take a look at this great opportunity with the State of Connecticut!
The State of Connecticut, Department of Emergency Services and Public Protection (DESPP) and Division of Emergency Management and Homeland Security (DEMHS) are recruiting an Emergency Management Program Specialist to join their team in Middletown, CT.
What We Can Offer You
- Visit our new State Employee Benefits Overview page!
- The opportunity to work for a Forbes top company: 'Forbes' State of Connecticut Ranked One of the Best Employers of 2023 - State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule
- Professional growth and development opportunities
- A healthy work/life balance to all employees
- This position is full-time, following a first shift schedule, 40 hours per week, scheduled Monday - Friday, 8:30 AM - 5:00 PM.
- This position also offers the opportunity to work in a hybrid environment.
- In this role, you will be part of the DEMHS Planning and Preparedness unit, working alongside a multifaceted team and other counterparts involved with DESPP and across other state agencies. In this role you will be responsible for administering various state and local preparedness grants as well as support the development of emergency management plans and procedures.
- Working closely with local, state, federal, tribal, and private sector partners, the Division of Emergency Management and Homeland Security (DEMHS) provides a coordinated, integrated program for statewide emergency management and homeland security.
The Division of Emergency Management and Homeland Security (DEMHS) is charged with developing, administering, and coordinating a comprehensive and integrated statewide emergency management and homeland security program that encompasses all human-made and natural hazards, and includes prevention, mitigation, preparedness, response, and recovery components to ensure the safety and well-being of the residents of Connecticut.
Selection Plan
Before you apply:
- In order to be considered for this job opening, you must meet the minimum qualifications as listed on the job opening. You must specify your qualifications on your application.
- The minimum experience and training requirements must be met by the close date, unless otherwise specified.
- Ensure that your application is complete and detailed before submitting it. In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. You will not be able to make revisions once your application is submitted into the JobAps system.
- All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to DAS.SHRM@CT.Gov.
- For assistance in applying, please read or watch our Applicant Tips on How to Apply!
Important information for after you apply:
Candidates selected for an interview must provide the following at the time of interview:
State Employees
- Two (2) most recent performance evaluations
- Completed CT-HR-13
Non-State Employees
- Two (2) professional references contact information (Name, Email, and Phone Number)
- Completed CT-HR-13
Candidates who have been selected for employment with the Department of Emergency Services & Public Protection are subject to a detailed background investigation, including a fingerprint supported state and federal criminal history record check along with reference checks. Selection for employment is contingent upon satisfactory completion of the background investigation. Any pending disciplinary history within the past 2 years and review of attendance records are also considered in this selection process.
Click here to complete the Criminal Convictions addendum (CT-HR-13). The CT-HR-13 can also be found on the DAS website by typing in "CT-HR-13" into the "Search Department of Administrative Services" search field.
- This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the questionnaire's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.
- Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.
- Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.
- The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
- For current state employees, salary calculations are not necessarily comparable from branch to branch, but it does not impact your state service credit.
Questions about this position should be directed to Nick Naples at Nicholas.Naples@ct.gov.
PURPOSE OF JOB CLASS (NATURE OF WORK)
In the Department of Emergency Services and Public Protection and the Department of Public Health, this class is accountable for independently performing a full range of tasks in planning, monitoring, evaluating and implementing the State's Comprehensive Emergency Preparedness Plans, Homeland Security Plans or statewide public health emergency preparedness plans and drills.
EXAMPLES OF DUTIES
DEPARTMENT OF EMERGENCY SERVICES AND PUBLIC PROTECTION
GRANTS ADMINISTRATION:
- Performs specialized related duties in the area of grants management;
- Performs research including needs analysis, literature review and regulations critique to identify problems and determine priorities;
- Develops alternatives;
- Gathers information related to program area;
- Develops goals and objectives, evaluation standards, timetables, other program components and department policy for program area and individual projects;
- Facilitates direct grant process;
- Provides technical assistance and acts as resource person to grantees;
- Evaluates program proposals and applications for conformance with regulations and state goals;
- Recommends funding;
- Monitors and assesses ongoing programs for conformance to reporting requirements, general budget and timetable guidelines and program effectiveness;
- Prepares quarterly and annual reports and statewide annual plan or section of plan related to program area;
- Attends meetings of appropriate state, local and regional organizations and performs other liaison functions to coordinate efforts in program area;
- Performs related duties as required.
KNOWLEDGE, SKILL AND ABILITY
DEPARTMENT OF EMERGENCY SERVICES AND PUBLIC PROTECTION
GRANTS ADMINISTRATION:
- Considerable knowledge of
- grant preparation and administration;
- program evaluation and monitoring functions;
- Knowledge of research methods and techniques;
- Considerable
- interpersonal skills;
- oral and written communication skills;
- Supervisory ability;
- Ability to utilize computer software.
MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE
Six (6) years of experience in planning, technical writing, program management, grants administration, training or public information.
NOTE: Planning is defined as collecting and analyzing technical data (social, environmental, economic, governmental), determining problems and concerns and developing long term plans accordingly. These are formal, written plans, i.e. statements of goals and objectives, recommended alternatives for action and policies and programs to achieve the goals and objectives. Generally, these plans will impact statewide activities or a large-scale corporation, which has branch or satellite facilities. Candidates must perform these types of duties the majority of time and the planning function must be the major thrust of the job.
NOTE: Planning is defined as collecting and analyzing technical data (social, environmental, economic, governmental), determining problems and concerns and developing long term plans accordingly. These are formal, written plans, i.e. statements of goals and objectives, recommended alternatives for action and policies and programs to achieve the goals and objectives. Generally, these plans will impact statewide activities or a large-scale corporation, which has branch or satellite facilities. Candidates must perform these types of duties the majority of time and the planning function must be the major thrust of the job.
MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED
- College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.
- A Master's degree in emergency preparedness/homeland security, planning, public administration, public information or a closely related field may be substituted for one (1) additional year of the General Experience.
- Successful completion of a Connecticut Careers Trainee program approved by the Department of Administrative Services may be substituted for the General Experience.
PREFERRED QUALIFICATIONS
- Experience administering or participating in state, local, or federal emergency management or homeland security grant programs;
- Experience developing emergency management plans or procedures;
- Experience participating in work groups, task forces or committees;
- Experience filling an emergency management position in an emergency operations center during real-world incidents or exercises;
- Experience coordinating with federal, state, tribal, local or community organizations.
SPECIAL REQUIREMENTS
- Incumbents in this class must possess and retain a valid Motor Vehicle Operator's License.
- Incumbents in this class may be required to travel.
- Emergency management drills and actual emergencies may require work outside of normal hours.
- On-call status may be required.
CHARACTER REQUIREMENTS
DEPARTMENT OF EMERGENCY SERVICES AND PUBLIC PROTECTION
In addition to the checking of references and of facts stated in the application, a thorough background investigation of each candidate may be made by the Federal Emergency Management Agency (FEMA) and/or the Connecticut Department of Emergency Services and Public Protection before persons are certified for appointment.