What are the responsibilities and job description for the Chief Of Fiscal/Administrative Services 2 (Hybrid) position at State of Connecticut - Department of Public Health?
Join the Department of Public Health and lead critical operational functions that impact the health and safety of Connecticut’s residents. Apply today to make a difference while managing significant state and federal resources in a dynamic, growth-oriented environment.
The State of Connecticut, Department of Public Health (DPH) is recruiting for a Chief of Fiscal Administrative Services 2 within the Commissioner’s Office. This position is responsible for the oversight of the Operations and Support Service (OSS) Branch which includes direct oversight of the Budget Division, Accounting and Payroll Services, Procurement and Payable service including contractual services, and Customer Service. The selected candidate will supervise multiple positions and manage a Departmental budget exceeding $850 million in both state and federal funds. This position also has indirect oversight of Information Technologies, Labor Relations, Management Assurance, and Human Resources to coordinate and administer the goals of the Agency. This position reports directly to the Deputy Commissioner of Public Health.
POSITION HIGHLIGHTS:
- Branch: Operations and Support Service (OSS) Branch
- Location: Hartford, CT
- Work Schedule: This position is full-time, 40 hours per week. Remote work available after completion of the six month Working Test Period.
WHAT WE CAN OFFER YOU:
- Visit our new State Employee Benefits Overview page!
- Work at a Forbes-recognized company! Connecticut is proud to be featured on both America's Best Employers by State and Best Employers for New Grads in 2024. With our dynamic job market and commitment to fostering a thriving workforce, Connecticut stands out as a top destination for both seasoned professionals and fresh graduates seeking to launch their careers.
- Professional growth and development opportunities.
- A healthy work/life balance to all employees.
WHAT YOU'LL BE DOING:
- Plans and executes critical operational functions and ensures compliance with statutory and mandatory requirements;
- Supports agency initiatives, including federal grant revenues and audit findings;
- Plans and implements human resource and IT needs for the agency;
- Manages the agency’s critical assets, overseeing approximately 6,300 assets;
- Provides leadership and oversight for agency operations and support services;
- Supports approximately $850 million in both state and federal funds;
- Oversees management of 500 provider contracts and approximately 900 staff positions;
- Ensures smooth operation of facility operations and other essential services.
MORE ABOUT THE AGENCY AND FACILITY:
The Mission of the Department of Public Health (DPH) is to protect and improve the health and safety of the people of Connecticut by:
- Assuring the conditions in which people can be healthy
- Preventing disease, injury, and disability
- Promoting the equal enjoyment of the highest attainable standard of health, which is a human right and a priority of the state.
DPH accomplishes this through the implementation of its Strategic Plan which outlines the actions that DPH is taking to accomplish its Mission.
Selection Plan
FOR ASSISTANCE IN APPLYING:
Please read or watch our Applicant Tips on How to Apply!
Please Note: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.
TO APPLY
- The only way to apply to this posting is via the ‘Apply’ or ‘Apply Online’ buttons on the official State of Connecticut Online Employment Center job posting.
- In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on the job opening. The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.
- In order to receive educational credits toward qualification for this job posting, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the recruiter listed on this job posting.
- You must specify your qualifications on your application. You will be unable to make revisions once you submit your application for this posting to the JobAps system.
- In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process.
- All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to DAS.SHRM@ct.gov.
- This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules.
AFTER YOU APPLY
- Although applicants will receive correspondence via email and/or phone, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.
- This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the question's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.
- NOTE: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.
- The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
- Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position. Read through this helpful link to prepare for your interview.
- Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State Employees which is available at www.ct.gov/ethics.
CONNECT WITH US
- Due to the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process.
- Updates will be available through your JobAps portal account. If you have any questions pertaining to this recruitment, please contact Pamela Rochette at Pamela.Rochette@ct.gov.
PURPOSE OF JOB CLASS (NATURE OF WORK)
In a state agency this class is accountable for administering the fiscal and administrative programs and operations of the agency.
EXAMPLES OF DUTIES
- Administers staff and operations of a major fiscal or fiscal/administrative services division including budget preparation and management, accounting and financial reporting and analysis;
- Develops, implements and evaluates division policies, goals and objectives;
- Designs and develops division programs and activities;
- Implements new procedures and procedural revisions;
- Determines appropriate staffing levels and directs management and coordination of staff;
- Designs and implements performance review standards for division staff;
- Maintains contacts with individuals within and outside of division who might impact on policy or program activities;
- Acts as liaison for department with internal and external state contacts;
- Directs financial planning activities including long and short-term forecasting;
- Assists EDP experts in planning and implementation of financial aspects of EDP systems;
- Utilizes EDP systems for financial analyses;
- Prepares programmatic fiscal/administrative analysis and impact statements on proposed regulations and legislation;
- Leads the recruitment and hiring of staff, including outreach, interview and selection;
- May direct a program of internal and/or external audit;
- May direct support services such as maintenance, duplicating services, switchboard, mailroom, food services, security and housekeeping;
- Performs related duties as required.
KNOWLEDGE, SKILL AND ABILITY
- Considerable knowledge of
- and ability to apply management principles and practices;
- and ability to apply relevant state and federal laws, statutes and regulations;
- and ability to apply principles and practices of public administration with special references to governmental budget management and governmental accounting;
- principles and procedures of personnel, payroll, purchasing, grant administration and contract administration;
- Considerable
- interpersonal skills;
- oral and written communication skills;
- Considerable ability in preparation and analysis of financial and statistical reports;
- Ability to utilize EDP systems for financial management.
MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE
Ten (10) years of experience in a combination of fiscal/administrative functions (e.g. accounting, accounts examining, budget management, grants administration, personnel, payroll, purchasing) at least one (1) of which must be an accounting or budgeting function.*
MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE
One (1) year of the General Experience must be at a managerial level.
NOTE: For state employees, this experience is interpreted at the level of an Assistant Chief of Fiscal/Administrative Services, a Principal Budget Specialist or Fiscal/Administrative Manager.
MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED
- College training may be substituted for the General Experience on the basis of fifteen (l5) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.
- A Master's degree in public administration, business administration or accounting may be substituted for one (1) additional year of the General Experience.
- Descriptions of these fiscal/administrative functions are attached.
PREFERRED QUALIFICATIONS
- Experience developing and implementing a system of financial reporting.
- Experience developing, implementing and monitoring state and federal budgets.
- Experience presenting financial information to external stakeholders, including legislative committees, internal stakeholders, program managers and executive leaders.
- Experience managing multiple teams, fostering a positive work environment and promoting employee engagement.
- Experience developing and monitoring performance metrics and identifying areas of improvement.
- Understanding of government regulations and policies relevant to operating a government agency.
